COMMISSIONERS COURT AUGUST 2016 TERM
ON THIS THE 22ND DAY OF AUGUST, 2016, BEING THE FOURTH MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSION, WITH MEMBERS PRESENT TO-WIT :
FRANCISCO G. PONCE
COUNTY JUDGE
MIKE URIEGAS JUAN R. CARMONA
COMMISSIONER PCT. 1 COMMISSIONER PCT. 3
ALONSO G. CARMONA VALERIE RUBULCABA
COMMISSIONER PCT. 2 MARIO Z. GARCIA COMMISSIONER PCT. 4
COUNTY CLERK & EX-OFFICIO CLERK
OF COMMISSIONERS COURT
VISITORS SIGNED-IN:Esperanza Santos Gracie Perez Eric Olivarez Jose Calzada Jose Robles Rita Devilbiss Norma Carrillo Gene Gutierrez
Maricela G. Gonzalez David Torres Alfredo Martinez Alberto Esquivel Ruth A. Ceniseros Sonia Guerrero John Jones
Leticia Hernandez Juan Carlos Rendon Ramon Zertuche Estanislado Z. Martinez EloyF.Rodriguez Sr. Carlos Pereda
Daniel M. Gonzalez Christopher Plaster
OTHER VISITORS:Chris Castañeda
<:> THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO-WIT : <:>
1.A D M I N I S T R A T I V E
1.1CALL MEETING TO ORDER1.2ROLL CALL1.3PLEDGE OF ALLEGIANCE/SALUTE TO THE TEXAS FLAG
County Judge Francisco G. Ponce Called the Meeting to Order [10:00 a.m.]; County Clerk Mario Z Garcia conducted Roll Call of Court Members w/ a full quorum present and so duly noted for the record. Court Members led the Pledge of Allegiance and Salute to The Texas Flag.
1.4OATH OF PRESENTERS
County Judge explained that all Presenters addressing the Court are Under Oath to ascertain the true facts to their respective Agenda Item
1.5PUBLIC COMMENT
a) Gene Gutierrez-CSCISD Maintenance, RE:--request for use of the county’s hydraulic basket Lifter—COURT ADVISORY: to make
arrangements w/Regulatory Compliance Officer Eloy Rodriguez
b)Jose Calzada-ARCHITECTURA, SA, RE:--roofing issues at Big Wells project
c)Juan Carmona-Commsr. Pct. 3, RE:-- demo on roads set for Wednesday, August 24
d)Valerie Rubulcaba-Commsr. Pct. 4, RE: 1) sprinklers at Bowman Field left “on” all weekend, 2) paint or replace bleachers at Bowman Field (?), 3) issues w/ key at gate to Shooting Range
1.6APPROVED:MINUTES OF REGULAR MEETING – AUGUST 8, 2016
MOTION:Valerie RubulcabaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
MINUTES of Regular Meeting held on August 8, 2016 as presented.MOTION CARRIED.
2.P E R S O N N E L & P O L I C Y
2.1APPROVAL OF BONDS
MOTION:Alonso Carmona SECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
BOND forEstela Martinez-Villarreal, Administrative Assistant to the County Attorney . MOTION CARRIED.
2.2APPROVED:MONTHLY REPORT – JP PCT. 1
MOTION:Mike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of July 2016 fromJPPct. 1-Sonia Guerrero as presented .MOTION CARRIED.*attachment
2.3APPROVED:MONTHLY REPORT – JP PCT. 2
MOTION:Alonso CarmonaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of July 2016 from JP Pct. 2-Alberto Esquivel as presented.MOTION CARRIED.*attachment
2.4APPROVED:MONTHLY REPORT – JP PCT. 3
MOTION:Juan CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of July 2016 from JP Pct. 3-Leticia Hernandez as presented.MOTION CARRIED.*attachment
2.5APPROVED:MONTHLY REPORT – JP PCT. 4
MOTION:Mike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of July 2016 from JP Pct. 4-Alfredo Martinez as presented.MOTION CARRIED.*attachment
08 : 22 : 16PAGE : 1 OF 5
2.PERSONNEL & POLICY, contd.,
2.6APPROVED:INCREASE SALARIES – JP PCT. 2 and JP PCT. 4
[RE:--increase previously omitted in the proposed budget, FY’2016-2017]
MOTION:Alonso CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
SALARY increases, previously omitted, for the Justice of The Peace, Pct. 2 and Pct. 4 .MOTION CARRIED.
2.7APPROVED:MONTHLY REPORT – DISTRICT CLERK
MOTION:Alonso CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of July 2016 from District Clerk-Maricela G. Gonzalez as presented. MOTION CARRIED.*attachment
2.8APPROVED:MONTHLY REPORT – COUNTY CLERK
MOTION:Valerie RubulcabaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month July 2016 from County Clerk-Mario Z Garcia as presented .MOTION CARRIED.*attachment
2.9APPROVED:INTERLOCAL COOPERATION AGREEMENT/ELECTION SERVICES CONTRACT – CARRIZO SPRINGS CISD
[RE:-- same documents only different date for county and school district to share ballot and equal share of expenses ]
MOTION:Valerie RubulcabaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
INTERLOCAL COOPERATION AGREEMENT \ ELECTION SERVICES CONTRACT between Carrizo Springs CISD and Dimmit County to hold a Joint Election of the General and CSCISD Board of Trustees on Tuesday, November 8, 2016 for the mutual benefit and convenience of all Voters to be served by common polling places and election precincts as presented . MOTION CARRIED. *attachment(s)
2.10APPROVED:MONTHLY REPORT – COUNTY TREASURER
MOTION:Juan CarmonaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of July 2016 from County Treasurer-Estanislado Z. Martinez as presented.
Discussion:--donation ($8000) transferred to Fire Dept.(?)—CETRZ account as of July 31—Espantosa monies a Grant (?)
MOTION CARIED.*attachment
2.11APPROVED:DONATION TO COUNTY – ALMA GALVAN
MOTION:Alonso CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
DONATION : a used refrigerator valued at $300 from Alma Galvan as presented .MOTION CARRIED.
2.12APPROVED:MONTHLY REPORT(s) – COUNTY COMMISSIONERS
MOTION:Mike UriegasSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT(s) for Month of July 2016 from County Commissioners : Pct. 1-Mike Uriegas, Pct. 2-Alonso Carmona, Pct. 3-Juan Carmona and
Pct. 4-Valerie Rubulcabaas presented.MOTION CARRIED.*attachment(s)
2.13APPROVED:TEMPORARY WORK SHIFT HOURS (optional) – ROAD & BRIDGE EMPLOYEES
MOTION:Mike UriegasSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
Temporary work shift hours, i.e., begin at 7:00 am and leave at 4:00 pm, due to extreme heat advisories, as an option for Road & Bridge
EMPLOYEES to select, as presented.MOTION CARRIED.
2.14APPROVED:TRAVEL REQUEST – COUNTY COMMISSIONER PCT. 2
MOTION:Mike UriegasSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
TRAVEL request/expenses for Commissioner Pct. 2- Alonso Carmona to attend : 94th Annual County Judges & Commissioners Association of Texas Conference, October 10-13, 2016 in Galveston, TX as presented . MOTION CARRIED. *attachment
2.15APPROVED:TRAVEL REQUEST – COUNTY COMMISSIONER PCT. 4
MOTION:Mike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
TRAVEL request/expenses for Commissioner Pct. 4- Valerie Rubulcabato attend : 94th Annual County Judges & Commissioners Association of Texas Conference, October 10-13, 2016 in Galveston, TX as presented . MOTION CARRIED. *attachment
2.16TABLED:REVISITED:TABLED :APPROVAL OF CONTRACTOR FOR SKATE PARK IN ASHERTON
[RE: COURT ADVISORY: letter to Misiano (contractor w/bid award) from Attorney Donato Ramos; per County Auditor : AG Office says county does not have to re-bid for this project ]
MOTION:Valerie RubulcabaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
To TABLE this Item.MOTION CARRIED.
2.17APPROVED:DCVFD – MONTHLY REPORT
[RE:--David Torres new Assistant Fire Chief—Juan Oyervides will no longer be presenting monthly reports]
MOTION:Valerie RubulcabaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of July 2016 from Dimmit County Volunteer Fire Department .
Discussion:-- “incident command assistance” Training; leadership dutiesMOTION CARRIED.*attachment
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2.PERSONNEL & POLICY, contd.,
2.18APPROVED:DCVFD FIRE TRUCK – INSURANCE SETTLEMENT
[RE:--Truck damages on 07/05/2016; total loss ]
MOTION:Valerie RubulcabaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
(INSURANCE) Settlement (One Beacon Insurance) on the DCVFD Fire Truck as presented. MOTION CARRIED.*attachment
2.19APPROVED:REINSTATE BURN BAN
MOTION:Alonso CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
To reinstate the BURN BAN for the next 90-days in Dimmit County as presented .MOTION CARRIED.*attachment
2.20APPROVED:AMEND POLICY: EMPLOYEES OPERATING and/or INVOLVED IN ACCIDENT OPERATING A COUNTY VEHICLE
AND REPORTING PROCEDURES TO AUTHORITY(s)
MOTION:Mike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
To Amend POLICY to : 1) provide “how to operate” Training to County Employees that drive county vehicles, 2) require such employees to take a Defensive Driving Course if involved in an accident, while driving a county vehicle AND 3) require such employees to learn the process of reporting accidents to Sheriff Dept. and relevant county authority(s) , effective : August 22, 2016 as presented
Discussion:--county will pay for Defensive Driving CourseMOTION CARRIED.
2.21APPROVED:RATIFY EXTENSION OF EMS w/CAMINO REAL AMBULANCE SERVICES
MOTION:Juan CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
To RATIFYthe extension of the Emergency Medical Services with Camino Real Ambulance (until) to August 31, 2016 or when agreed by City of Carrizo Springs (City Emergency Meeting slated) as presented . MOTION CARRIED.
2.22APPROVED:REQUEST PER SEC. 3.05 : INTERLOCAL COOPERATION AGREMENT w/CITY OF CARRIZO SPRINGS TO MODIFY
AGREEMENT DATED AUGUST 5, 2013 TO CORRECT SUCH CONTRACT (LEAVE AS IS)
[RE:--no signed contract from city—city unsigned contract reads : August 2017, county contract reads: August 2016—contract stands between county and city..not.. w/EMS provider-- ]
MOTION:Juan CarmonaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
“to leave as is” ,i.e., shorten contract w/City of Carrizo Springs to end of this month (August) regarding Request per Sec. 3.05 of Interlocal
Cooperation Agreement between Dimmit County and City of Carrizo Springs to “correct” such Contract on selected EMS provider as presented.
MOTION CARRIED.*attachment
2.23APPROVED:AWARD BID – EMERGENCY MEDICAL SERVICES
[RE:--TWO(2) Bids opened (07/25/2016)---1) Med Shield ($240,000 per year), 2) Aspen Medical ($300,000 per year ]
MOTION:Mike UriegasSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
To Award BID for Emergency Medical Services to : Med Shield Ambulance…subject to : any negotiations, outcome and/or final approval from City of Carrizo Springs and their approval to join [in conjunction with] Dimmit County and authorize Dimmit County Judge Francisco G. Ponce to execute negotiations, documents [all relevant to] for Emergency Medical Services as presented .
Discussion:--Gracie Perez ,spokesperson for Med Shield, i.e., can reduce bid to $200,000 for 2-yr. term—their current fleet consists of 4 ambulances (3 designated for 9-1-1), employ 22 staff members; have a mutual aid agreement w/Crystal City
MOTION CARRIED.
2.24APPROVED:RENEW COVERAGE – ONE BEACON INSURANCE
[RE:--rate increase; COURT ADVISORY: okay with Terrorism Coverage ]
MOTION:Mike UriegasSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
To renew w/ One Beacon Insurance for the Auto Liability, Auto Physical Damage, General Liability, Law Enforcement, Public Officials and
Property for Dimmit County, TX as presented.MOTION CARRIED.*attachment
2.25APPROVED:LEASE AGREEMENT FOR COPIER – DPS OFFICE
MOTION:Mike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
LEASE AGREEMENT for a Xerox Copier (Model: W7220PT, $169.24 monthly pymt.) for the DPS Office as presented .
MOTION CARRIED.*attachment
A D D E N D U M
2.26APPROVED:RATIFY RELEASE OF CONTRACTOR FOR ASHERTON RECREATIONAL FACILITY PROJECT
MOTION:Valerie RubulcabaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
To RATIFY Release of Contractor : CEDAR RIDGE for the Asherton Recreational Facility Project as presented. MOTION CARRIED.
3.L A W E N F O R C E M E N T
3.1APPROVED:INTERLOCAL COOPERATION AGREEMENT – CITY OF CARRIZO SPRINGS LAW ENFORCEMENT
[RE:-- one year term : from July 1, 2016 to June 30, 2017 -- $200,000 ]
MOTION:Juan CarmonaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
INTERLOCAL COOPERATION AGRREMENT for Law Enforcement Services between Dimmit County and City of Carrizo Springs as presented.
MOTION CARRIED.*attachment
3.2APPROVED:ANNUAL PROFESSIONAL SERVICES AGREEMENT – DIMMIT COUNTY JAIL
[RE:--one year term : from October 1, 2016 to September 30, 2017 -- $30,000 ]
MOTION:Mike UriegasSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
Annual Professional Services AGREEMENT between Dr. Alfonso Luevano, M.D. and Dimmit County Jail as presented .
MOTION CARRIED.*attachment
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3.3APPROVED:TRAVEL REQUEST – SHERIFF DEPT. INVESTIGATOR
MOTION:Alonso CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
TRAVEL request/expenses for Investigator-Raul Vega to attend : Reid Technique of Investigative Interviewing & Advanced Interrogation School, September 13-16, 2016 in San Antonio, TX as presented . MOTION CARRIED. *attachment
3.4APPROVED:ADVERTISE FOR BIDS – CAMERAS FOR JAIL and SHERIFF’S OFFICE
[RE:--current camera system is 10 yrs old ]
MOTION:Juan CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
To Advertise for BIDS for Cameras at the Jail and Sheriff’s Office as presented .MOTION CARRIED.*attachment
3.5JAIL STATUS
[RE:-- Inmate pop. : 40 Federal + 52 Other = 92 – Alarm System inspections completed—COURT ADVISORY: more patrolling on Buddy’s Lane ]
NO MOTION PRESENTED.
4.GRANTS & PLANNING \ REGULATORY COMPLIANCE DEPARTMENTS
4.1APPROVED:CHANGE OF FENCE IMPROVEMENTS AT COUNTY PARK GATES
MOTION:Mike UriegasSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
Change of Fence Improvements at County PARK gates, i.e., reset pipes for installation of rolling and swinging gates, labor and material by
Ramirez Construction (previous gates no wide enough), as presented .MOTION CARRIED.*attachment(s)
4.2STATUS REPORTS
[RE:--three(3) more leaks reported at Arena & Conference Center---Catarina Water System: Dan Hejl putting package together—Barbara Lubbock wants meeting w/Judge Ponce regarding property for landfill ] NO MOTION PRESENTED.
5.F I N A N C I A L
JOINT AGENDA ITEMS :
5.1APPROVED:BUDGET ADJUSTMENT NO. 35 – TAX ASSESSOR & COLLECTOR
5.2APPROVED:BUDGET ADJUSTMENT NO. 36 – SHERIFF
5.3APPROVED:BUDGET ADJUSTMENT NO. 37 – JAIL
5.4APPROVED:BUDGET ADJUSTMENT NO. 38 – SANITATION DEPARTMENT
5.5APPROVED:BUDGET ADJUSTMENT NO. 41 – GRANTS & PLANNING
5.6APPROVED:B UDGET ADJUSTMENT NO. 40 - UTILITIES DEPARTMENT
5.7APPROVED:BUDGET ADJUSTMENT NO. 39 - PUBLIC FACILITEIS DEPARTMENT
MOTION:Valerie RubulcabaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
BUDGET ADJUSTMENTS : NO. 35-$1,000.00, NO.36-$30,500.00, NO.37-$11,500.00, NO.38-$2,500.00, NO.41-$4,618.48, NO. 40-$8,500.00,
NO. 39-$120,680.31 all as presented.MOTION CARRIED.*attachment(s)
5.8APPROVED:MONTHLY FINANCIAL REPORT – COUNTY AUDITOR
MOTION:Alonso CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
Financial REPORT for Month of July 2016 from County Auditor-Carlos Peredaas presented. MOTION CARRIED.*attachment
5.9APPROVED:COUNTY PAYROLL REPORT
MOTION:Mike UriegasSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
PAYROLL Report for periods: 07/29/16, 08/12/16 inc. Employee Sick-Vac-Comp Hours Report as presented.
ABSTAIN:Francisco G. Ponce, Alonso Carmona, Juan Carmona [from any/all payroll for Ponce, Carmona employees] MOTION CARRIED.
5.10APPROVED:CLAM DOCKET
MOTION:Valerie RubulcabaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
GENERAL FUND docket ($150,521.48) …subject to corrections (R&B Pct. 4) as presented.
ABSTAIN: Francisco G. Ponce [any/all claims for Michael Ponce and/or related Ponce Family members]
Alonso Carmona \ Juan Carmona [any/all claims for Marina Carmona and/or related Carmona Family members]
MOTION CARRIED.*attachment
MOTION:Valerie RubulcabaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
GRANTS docket ($9,230.00), the AIRPORT FUND docket ($816.24), the PUBLIC SAFETY FACILITIES docket ($1,040.83) and the CERTIFICATES OF
O docket ($415,397.90 as presented.MOTION CARRIED.*attachment(s)
MOTION:Alonso CarmonaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
LAW LIBRARY docket ($1,452.00), the GRANTS & PLANNING docket ($501.25) .MOTION CARRIED.*attachment(s)
MOTION:Juan CarmonaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
UTILITIES FUND docket ($7,968.14), the BORDER PATROL PROJECT docket ($3.37) and INTEREST & SINKING docket ($ 4,057,936.00) as
presented.MOTION CARRIED.*attachment(s)
MOTION:Valerie RubulcabaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
CO’s 15 docket ($421,671.36 and CERTIFICATES OF OBLIGATION docket ($605,709.20) MOTION CARRIED.*attachment(s)
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5.10Claim Docket, contd.,
MOTION:Alonso CarmonaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
T ZONE docket ($1,626,331.44) subject to removal of claims for ARCHITECTURA SA as presented. MOTION CARRIED.*attachment
A D D E N D U M
5.11APPROVED: CLAIMS
MOTION:Valerie RubulcabaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
List of CLAIMS as presented.MOTION CARRIED.*attachment
5.NON-ACTION ITEMEXECUTIVE SESSION
6.NON-ACTION ITEMRECONVENE IN OPEN SESSION
7.ADJOURNMENT
MOTION:Alonso CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
To Adjourn Meeting [ 1:05 PM ].MOTION CARRIED.
APPROVED:
______
FRANCISCO G. PONCE, COUNTY JUDGE
ATTEST:
______
MARIO Z. GARCIA, COUNTY CLERK
AUGUST 22, 2016REGULAR SESSIONPAGE : 5 OF 5