COMMAND INSPECTOR GENERAL MCJROTC AIRS CHECKLIST

SCHOOL NAME:DATE:

MCJROTC PROGRAM - 330

INSTRUCTOR REQUIREMENTS: 330 01

001Are instructor certifications current?YES NO

Ref: MCO 1533.6E, Chapter 2, para 2.a(2)

002Are the instructors within height/weight and military appearance standards?YES NO

Ref: MCO 1533.6E, Chapter 3, para 4.d

MCO 6110.3 (Marine Corps BodyComposition and Military Appearance Program)

003Is the appointment letter and acceptance endorsement for the Military PropertyYES NO

Custodian (MPC) current and on hand? Does the appointment letter include the

duties, limitations, effective date, and individual relieved, if any?

Ref: MCO 1533.6E, Chapter 6, para 3

004Is the appointment letter and acceptance endorsement for the ResponsibleYESNO

Officer (RO) current and on hand? Does the appointment letter include the

duties, limitations, effective date, and individual relieved, if any?

Ref: MCO 1533.6E, Chapter 6, para 4

005Are the instructors CMP/JMIC coach certified?YES NO

Ref: MCO 1533.6E, Chapter 5, para 12.c

006Does the Marine Instructor have, at a minimum, an Associates Degree?YESNO

Ref: US Code, Title 10, Chapter 102

MCO 1533.6E, Chapter 4, para 5.a.(1)(b)3

007Are all required instructor reports submitted in the correct format and on time?YESNO

a. MCJROTC Instructor Evaluation, due 15 June

b. DD 2767, JROTC Instructor Annual Certification of Pay and Data form due 1 May,

or within 30 days of employment or termination

c. DD 2754, JROTC instructor Pay Certification Worksheet for entitlement

computation, is due upon employment or change of dependent status

Ref: MCO 1533.6E, Chapter 4, para 6.c.

CADET RECORDS: 330 02

001Are admin/training records maintained on cadets?YES NO

a. MCJROTC Academic Grades/class work (Grades may be in computer)

b. Semi-Annual/Semester YPFT scores (4X4 block schools twice per semester)

c. Marksmanship scores/date of fam-fire, qualifications

d. Promotion & Awards history

e. Basic cadet contact information

f. Parental/Orientation/Marksmanship Permission forms

Ref: MCO 1533.6E, Chapter 4, para 6.a.

UNIT ADMINISTRATION: 330 03

001Does the unit have access to or possess all required publications/directives/YES NO

SOP's with current changes?

a. Marine Corps Uniform Regulations

b. Marine Corps Drill Manual

c. Marine Corps Flag Manual

d. MCO 1533.6E

e. TECOMO 5041.1

f. MCJROTC Instructor Handbook (download at TECOM website)

g. Policy Memorandums

h. AIRS Inspection Checklist

i. Unit SOP

Ref: MCO 1533.6E, Chapter 4, para 2.

002Are correspondence files maintained for a three year period?YES NO

Ref: MCO 1533.6E, Chapter 4, para 6.b (1)

003Are all required reports submitted in the correct format and on time?YES NO

a. Strength Report, due 10 Oct and 10 Feb

b. Crane Report, due February (only for schools with M14s)

c. Consolidated Memorandum Receipt (CMR)

Ref: MCO 1533.6E, Chapter 4, para 6.c.

004Does the unit maintain a command chronology or NHS application?YES NO

Ref: MCO 1533.6E, Chapter 5, Enclosure (11)

005Are public funds maintained in accordance with school policy?YES NO

a. Show inspector the accounting system/logbook

b. All fundraiser monies will be maintained in accordance with school policies

c. A copy of the schools guidelines pertaining to fundraising activities should

be available for the inspector to review.

Ref: MCO 1533.6E, Chapter 6, para 12.

SAFETY, OPERATIONS AND TRAINING - 330 04

001Does the unit have a marksmanship program? (Minimum of Weapons HandlingYES NO

Course). If not, is the Program Director issued waiver on file?

Ref: MCO 1533.6E, Chapter 5, para 12.b.

002Is the range certified IAW TECOM Range and Training Area Management YES NO

requirements? (Regional Director certification)

Ref: MCO 1533.6E, Chapter 5, para 12

003Is the appropriate range SOP clearly posted in the range area?YES NO

Ref: MCO 1533.6E, Chapter 5, para 12.c (4)

004Are rifle safe handling rules posted?YES NO

Ref: MCO 1533.6E, Chapter 5, para 12.c (4)

005Does the unit have sufficient equipment for marksmanship training asYES NO

authorized by the T/E?

Ref: MCO 1533.6E, Chapter 5, para 12

006Is the equipment properly secured and maintained?YES NO

Ref: MCO 1533.6E, Chapter 5, para 12

007Are instructors currently certified to conduct "high risk" training?YESNO

Ref: MCO 1533.6E, Chapter 5, para 8.h.

008Has a risk management assessment been completed for training events where YES NO

the potential for cadet injury exists?

Ref: MCO 1533.6E, Chapter 5, para 8.e.

009Are all high risk training facilities/aparatus certified?YESNO

Ref: MCO 1533.6E, Chapter 5, para 8.h.

010Has the unit conducted prohibited training? (i.e. MCMAP/offensive tactics)YES NO

Ref: MCO 1533.6E, Chapter 5, para 8.f.

011Does the unit administer the YPFT twice during the school year and twice perYES NO

semester for 4X4 programs? (Produce rosters with event results for inspector)

Ref: MCO 1533.6E, Chapter 5, para. 13 .b

012Does the unit have an annual training plan? (Annual training plan shows YES NO

classes scheduled on a daily basis and training to be conducted for each LE

level, IAW the minimum core course requirements, in order to meet the

minimum 180 class hours of instruction.)

Ref: MCO 1533.6E, Chapter 5, para 6.c.

013Does the unit have the necessary curriculum products to support execution of YES NO

the POI (texts/instructor guides/etc) ?

Ref: MCO 1533.6E, Chapter 5, para 7

SUPPLY 330 05

001Are issue points and storage areas maintained in an organized manner?YES NO

Ref: MCO P4400.150E PAR 4000 and 4001

MCO P4450.7E PAR 1002

MCO 4450.14 Chapter 2

UM 4400-124 PART III, SEC 2, para 11.

002Does the unit make an effort to collect US Government property not turned in YES NO

by cadets who leave the program/school?

a. Note collection procedures

b. Show inspector unrecovered property statements

c. Explain circumstances for each occurrence and why government property

could not be recovered.

Ref: MCO 1533.6E, Chapter 6, para 6.

003Does the unit control CMR property using appropriate documents; i.e.YES NO

NAVMC 10576, NAVMC 10520, NAVMC 10939?

a. Show inspector all signed NAVMC 10939/10939b (M/F uniform issue forms)

or equivalent forms.

b. All forms will be properly filled out, signed by the cadet, and on file.

c. All forms will be completed annually.

Ref: MCO 1533.6E, Chapter 6, para 5.f.

004When the RO is absent over 60 days, is a transfer of property to another ROYESNO

accomplished?

Ref: MCO 1533.6E, Chapter 6, para 4

MCO P4400.150E PAR 1003.1B(2), 1003.2B, and 2003.1D

005Is the original of each CMR or adjustment signed & dated by the RO and YES NO

returned to MCJROTC HQ within fifteen days of receipt?

a. Inspector will verify the timely receipt of semi-annual CMR's from each

unit.

b. All CMR's will be verified upon receipt by the RO/MPC

c. Each page of the CMR will be intitialed by the RO/MPC, and the last page

will be signed by the RO/MPC, and returned to MCJROTC HQ.

d. A photocopy of the verified CMR is maintained.

Ref: MCO 1533.6E, Chapter 6, para 5 and 6.

006Is a complete physical inventory of all items of supplies and equipmentYES NO

conducted twice a year and are property records reconciled as necessary?

Ref: MCO P4400.150E PAR 2009

007Is unserviceable clothing and equipment in stock declared, marked, separated?YES NO

a. Signed and stamped DRMO 1348's will be submitted to the MCJROTC

Supply Specialists as supporting documentation to drop items from a unit's CMR.

b. If DRMO disposal of CMR property by a geographically isolated unit is not

feasible, unit should present to the inspector signed letters from Program

Logisitics Manager authorizing disposition.

Ref: MCO 1533.6E, Chapter 6, para 7.d.

008Is appropriate action taken upon receipt of disposition instructions?YES NO

Ref: UM 4400-124, PART III, SEC 2, para 2.4.1B

009Are excess assets properly redistributed per instructions from Program YES NO

Logistics Manager?

Ref: UM 4400-124, PART III, SEC 2, para 2.4.1A

010Are requests for equipment & services properly prepared, submitted, andYES NO

maintained?

a. Show inspector that folders are organized as follows:

- 1105 PRD folder is organized into 3 sections: (1) uniforms, (2) vanguard

(3) laundry, alterations and dry cleaning.

- 1106 PRD folder is organized into 2 sections: (1) travel and (2) misc.

b. Show inspector that folders are divided and labeled for 3 fiscal years, the

current fiscal year and the two previous fiscal years

c. Pending requisitions will be maintained on the left hand side and completed

requisitions will be maintained on the right hand side.

Ref: MCO 1533.6E, Chapter 6,

011Upon receipt of materials/completion of services, are DD Form 1348's/invoicesYES NO

signed, dated, and forwarded to TECOM?

a. Receipts or Invoices for materials/services rendered will be forwarded to

TECOM within 3 business days.

b. The inspector will evaluate the unit's compliance with procedures governing

the submission of receipts for items received at the unit.

Ref: MCO 1533.6E, Chapter 6,

012Do spot inspections of equipment/uniforms match those quantities listed onYES NO

unit CMR/Uniform Inventory Sheet?

Ref: MCO 1533.6E, Chapter 6, para 5.

013Are equipment or item serial numbers recorded on current CMRs when YES NO

required?

Ref: MCO 1533.6E, Chapter 6, para 5.

MCO P4400.150E para 2003.3

UM 4400-124 PART III, SEC 2, para 2.5A

014Does the unit retain signed copies of the current CMR and theprevious two YES NO

fiscal year CMRs, together with all supportingdocumentation (receipts, issues

and adjustments)?

Ref: MCO 1533.6E, Chapter 6, para 5.

UM 4400-124 PART III, SEC 2, para 2.5A

015Are CMR discrepancies without supporting documentation submitted to the YES NO

Program Director via the Logisitics Manager as a request for investigation and

not as a request for adjustment to the property accounting records?

Ref: MCO P4400.150E para 6003

016Upon receipt of a new up-to-date CMR, are the RO's reconciling any differencesYES NO

that may exist (on hand balance and USMC/serial numbers), initialing the

bottom of each page, signing and dating the last page, and returning a signed

copy to the Logistics Manager?

Ref: MCO P4400.150E PAR 2003.1F, 2004.2, and 5004.3

UM 4400-124 PART III, SEC 2, para 2.5B

017Are appropriate actions being taken to reconcile disparities between the YES NO

historical and the new CMR upon receipt?

Ref: MCO 1533.6E, Chapter 6, para 5 & 6.

MCO P4400.150E para 2003.1E, 2004.2 and 6003

UM 4400-124 PART III, SEC 2, para 2.6F

PERSONNEL INSPECTION: 330 06

001Were a minimum of 90% of enrolled cadets inspected?YESNO

002Does the overall general appearance of the Cadets indicate command

attention and individual Cadet effort?YES NO

This units overall evaluation for general appearance is:

Outstanding

Excellent

Above Average

Satisfactory

Below Average

Unsatisfactory

003Does the overall general knowledge of the Cadets indicate commandYES NO

attention and individual Cadet effort?

This units overall evaluation for general knowledge is:

Outstanding

Excellent

Above Average

Satisfactory

Below Average

Unsatisfactory

004The personal appearance, military bearing and professional knowledge of the

cadet(s) listed below were considered exemplary? (Provide all individual

cadet personnel inspection evaluation forms to the SMI/MI)

NAME/RANK

005The following recurring discrepancies were noted:

DRILL: 330 07

001Did the unarmed platoon execute drill satisfactorily?YES NO

One platon will conduct unarmed drill. (Outdoor card primary, indoor card

is inclement weather/non-availability of drill space).

002Did the Cadet Platoon Commander execute the drill card satisfactorily?YES NO

003Did the armed platoon execute drill satisfactorily?YES NO

One platon will conduct armed drill. (Outdoor card primary, indoor card

is inclement weather/non-availability of drill space).

004Did the Cadet Platoon Commander execute the drill card satisfactorily?YES NO

005Did the Color Guard execute drill satisfactorily?YES NO

The color guard (Blue Dress uniform required) will execute the drill card

provided. (Casing and uncasing of colors is not required)

006Did the Color Guard Commander execute the drill card satisfactorily?YES NO

Drill card options are attached to the end of this AIRS checklist

CONTRACTUAL COMPLIANCE: 330 08

a. The items within this functional area are mandatory.

b. Non-compliance for any item will result in an IG finding, and the program

may be placed on probation.

c. Note: Inspector will conduct an office call with the school Principal

in order to:

- Advise Principal of current status

- Offer "best practices" information

- Reinforce/restate expectations and contractual obligations

Ref: MCO 1533.6E, Chapter 2

001Is security of all MCJROTC spaces adequate to protect the Government's YES NO

property and interests?

Ref: MCO 1533.6E, Chapter 2, para 2a and 2c

002Are all spaces used exclusively by the MCJROTC unit?YES NO

Ref: MCO 1533.6E, Chapter 2, para 2c

003Has the unit maintained the minimum enrollment?YES NO

a. Show inspector a copy of semi-annual strength report and by name roster

from the school listing the names of students enrolled in the unit.

b. Units must maintain 10% of school enrollment or a minimum of 100 cadets

throughout the entire year. 4X4 block schedule schools must have 10% or 100

cadets enrolled in each semester.

c. Are any cadets enrolled in Independent Study? If yes, how many?

Ref: MCO 1533.6E, Chapter 2, para 2.a(1) and para 2.c (14)

004Does the unit have both an SMI and MI? If two MI's are employed in lieu ofYES NO

an SMI, does the unit have a copy of the letter of authorization from the

Regional Director?

Ref: MCO 1533.6E, Chapter 2, para 2.a(2)(3)

005Are the facilities provided by the school meeting the minimum requirementsYES NO

in accordance with the schools current contract with the United States Marine

Corps?

Ref: MCO 1533.6E, Chapter 2, para 2.a(8)(9)(10)(11)

006Is the SMI assigned in writing as the Head of JROTC/Leadership Studies?YES NO

Ref: MCO 1533.6E, Chapter 2, para 2.c.

007Are instructors formally assigned to teach at least 75% of class periods per day?YES NO

Ref: MCO 1533.6E, Chapter 2, para 2.a(2)(d)

008Is the POI being executed as intended?YES NO

Ref: MCO 1533.6E, Chapter 5, para 3.

CRANE REPORT (FOR PROGRAMS WITH M14S ONLY): 330 09

001Have all M-14's been reported to NSWC, CRANE?YES NO

Ref: MCO 1533.6E, Chapter 6, para.13.g.

MCO 8300.1C para 8A

UM 4400-124 PART III, SEC 2, para 2.11

002Does the unit have a file copy of the annual reconciliation from YES NO

NSWC, CRANE?

Ref: MCO 8300.1C Par 8C

003Was the reconciliation listing validated within 45 days from the date of the YES NO

letter requesting the validation and were all discrepancies reported?

Ref: MCO 8300.1C para 8C

004Does the unit maintain sufficient records of pending transactions to ensureYES NO

an adequate audit trail?

Ref: MCO 8300.1C para 8C

005Was the reconciliation certified by the accountable officer?YES NO

Ref: MCO 8300.1C para 8C

006Is a signed copy of all receipts, issues, and documentation supportingYES NO

losses and gains for small arms submitted to NWSC, CRANE on

an occurring basis?

Ref: MCO 8300.1C PAR 8B

007Has the unit certified on the receipt document that the weapon serial numbersYES NO

were received and are correct?

Ref: MCO 8300.1C para 8B, 8C

008Are information copies of M-L-S-R reports for small arms submitted to YES NO

NWSC, CRANE?

Ref: MCO 8300.1C para 8E

MCO 4340.1A w/Change 1

ARMORY (FOR PROGRAMS WITH M14S ONLY): 330 10

001Are monthly serialized inventories conducted and retained for a minimum ofYES NO

two years on all CMR reportable armory items?

Ref: MCO 1533.6E, Chapter 6, para 13.b.

002Is armory security in accordance with the references?YES NO

Inspector will review the condition of the armory:

a. Locking devices

b. Walls/cage

c. Other entry points or windows are secured

d. Access Rosters

Inspector will ensure that all marksmanship rifles/drill rifles are stored in the

armory or secured area.

Ref: OpNavInst 5530.13C

Ref: MCO 1533.6E, Chapter 6, para 13

003Are proper issuing/turn-in procedures in use with regard to weapons and otherYES NO

armory items?

a. Show inspector armory site counts for the past 2 years

b. Show the inspector and describe the system of accountability procedures

(All armory items will be signed out and back in.)

c. Show appointment letter for cadet custodians (if used).

d. If cadet custodians are assigned to issue weapons, those persons will be

screened by the SMI and appointed in writing. SMIs/MI's will initial/verify

all site counts.

Ref: MCO 1533.6E, Chapter 6, para 13

004Are keys and combinations to the armory facilities maintained only by the SMI,YES NO

MI, and those with official access, i.e. the school Principal?

Inspector will review the following procedures/standards:

a. Armory keys are to be kept in a secure location when not in use.

b. Armory keys are not to be given to cadets.

c. Armory keys will be maintained separately from all other unit facility keys.

Ref: MCO 1533.6E, Chapter 6, para 13.f.

005Are all weapons properly cleaned and lubricated?YES NO

CADET DRILL

DRILL CARD OPTIONS: There are two armed and two unarmed outdoor drill

cards from which the SMI/MI may select. Card #1 is more advanced than Card

#2. The SMI/MI may select either card depending on the level of drill

competence for the particular platoon demonstrating drill. At no time will

drill be executed by a competition drill team, although there may be competition

drill team members within the drilling platoon. The Platoon Commander for

drill evaluation may be any cadet from LE 1 through LE 4, but may not be the

SMI or MI.

OUTDOOR DRILL CARD OPTIONS

Unarmed Drill Card #1 Unarmed Drill Card #2

Form the platoon at close interval Form the platoon at normal interval

Count Off Present Arms

Extend March Order Arms

Open Ranks Left Face

Close Ranks Right Face

Left Face About Face X 2

Right Face Parade Rest

About Face X 2 Attention

Parade Rest (Attention) Right Face

Present Arms (Order Arms) Forward March

Right Face Column Right

Forward March Right Flank

Column Right Left Flank

Right Flank Column Left

Left Flank Column Left

Column Right Half Step

Right Oblique Forward March

In Place Halt To the Rear X 2

Resume March Left Flank

Forward March Right Flank

Column Left Mark Time

Column Left Halt

Close March Left Face

Forward March Dismiss

Extend March

Forward March

To the Rear March X 2

Half Step March

Forward March

Left Flank

Right Flank

Mark Time

Halt

Left Face

Dismiss

Armed Drill Card #1 Armed Drill Card #2

Form the platoon at normal interval Form the platoon at normal interval

Right Shoulder Arms Present Arms

Left Shoulder Arms Order Arms

Port Arms Left Face

Present Arms (Order) Right Face

Left Face About Face X 2

Right Face Parade Rest (Attention)

About Face X 2 Present Arms (Order Arms)

Parade Rest (Attention) Right Face

Right Face Right Shoulder Arms

Port Arms Forward March

Forward March Right Flank

Column Right Left Flank

Right Flank Column Right

Left Flank Column Left

Column Right Column Left