Colorado Council on High School/College Relations

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Colorado Council on High School/College Relations

Executive Committee Meeting

Colorado Christian University

January 29th, 2016

9 a.m.-3 p.m.

Members Present: Kim Medina, Jenny Schneider, Bill Hathaway-Clark, Terry Ruch, Stephanie Tengelsen, Tara Holmes, Terry Ruch, Trina Visocky, Stephanie Lebsock, Jill Corbin, Josh See, Cody Dozier, Liliana Diaz, Dan Clark, Maria Elena Rivera, Freddy Burciaga, Lisa Borgmann, Abby Hickman, Jo Leda Martin, Sean Broghammer, Sharon Simmons, Becky Gibbs, Deneshia Hearon

By Phone: Stephanie Panion, Tiffany Anderson, Lori Hixon, Adele Alfson

Guests: Eve Pugh, Kaliko Oligo, Stacey Lestina

Minutes

I.  Call to Order – Kim Medina

·  Meeting was called to order at 9:04 a.m.

·  Introductions/icebreaker

II.  Approval of Minutes – Kim Medina

·  Approved

III.  Treasurer’s Report – Tara Holmes

·  Summary report as of January 29, 2016

§  Total assets = $362,034.82

§  Corporate sponsorships were down this year (annual conference); registration was also lower than last year, but that may have been due to several changes we made, not necessarily a lower number of registrations

§  With some of the changes we’ve made over the past year, we need to look at ways of increasing revenue while decreasing expenses

§  Report is approved

IV.  Organizational Updates

·  - Eve Pugh

-  A link to the CDE Assessment Unit website that addresses the 11th grade spring test. http://www.cde.state.co.us/communications/20160111highschoolexamtransition; this link will provide the latest information regarding the test and the next steps.

-  Colorado School Counselor Corps Grant released an RFP for the 2016-2017 school year.Applications are due March 15, 2016.http://www.cde.state.co.us/postsecondary/schoolcounselorcorps

·  CDHE – Maria Elena Rivera

·  ACT – Kaliko Oligo for Lisa Wolf

-  Working closely with CDE to transition smoothly; Will Morton – - is direct contact for all things assessment (ACT or SAT); Will has been sending out key dates as well

-  See attached sheet for more information

-  Updates to writing assessment: http://www.actstudent.org/writing/enhancements/

-  www.act.org/standard

-  GEAR UP will pay for online ACT prep

·  CESDA – Deneshia Hearon and Sharon Simmons

-  Successful fundraiser at the Nuggets game; raised $1000 toward CESDA scholarship

-  Other fundraising opportunities: Chipotle in Denver (3600 W. 32nd Ave.) and in Ft. Collins (2120 E. Harmony), both on February 12th from 5-8 pm.

-  CESDA conference will be in Avon on May 18-20; would like to encourage counselors to attend; outstanding HS counselor of the year will be recognized

-  Symposium will be held at Johnson and Wales on February 5th; fin aid/admission/support services all-encompassing presentation; UCCS symposium will be on April 11th

-  Trying to expose students from rural areas to information they need for college enrollment/awareness

-  Quarterly meeting will be held in Colorado Springs on February 4th from 8:30 am-3 pm

·  Boettcher – Stephanie Panion and Tiffany Anderson

-  Just finished Semifinalist Review YESTERDAY!Processing the decisions now and notifications for our final 100 finalists will go out next week.Interviews happen the beginning of March.

-  Katie Kramer will be the new president/executive director of Boettcher - July 2017

·  College Goal Sunday – Liliana Diaz

-  Set for Sunday, February 21st from 1-3 pm

-  21 locations throughout the entire state; Delta-Montrose Technical College is a new location as well

-  If you’d like to volunteer or need more information, visit http://www.collegegoalcolorado.org

-  Several $1000 scholarships will be offered to students

-  9 News call-in will happen in the next couple of weeks; marketing push has been huge; hoping for a big turnout

·  CESDA Sponsorship - have been asked in the past to provide $1000 for the symposium; already built into budget and will remain there

V.  Committee Reports

·  Admissions Practices – Stephanie Lebsock and Andrea Rieger

-  No report

·  Annual Conference – Liliana Diaz

-  Looking at CO Springs hotels; only 4 or 5 options available based on price; want to have a better grasp of the budget before moving forward, but want to lock in a location by March 1st; “new” (renovated) hotel (Hotel Elegante) that may be an option

-  Technology: issues in the past. Do we want to purchase our own speakers?

-  Award reception vs. dinner

·  College Day/Night Fairs – Abby Hickman

-  Kim Maxwell: We are planning our ad hoc committee meeting for Monday, February 8th from 9-2 at Daniels Fund.Kim Medina: Abby and I have had conversations about how the ad hoc committee will affect the Day/Night committee; need to be realistic about how we move forward with recommendations in regards to planning and current calendar

-  SurveyMonkey will go out to see how we can make the fairs as useful as possible

-  Frustrations with independent fairs in addition to day/night schedule are still present

-  Discussion surrounding difficulties with how to best move forward, with updating new HS counselors on any rules that are created surrounding fairs in the future, etc.

-  Kim Medina: “Host agreement” - outline a three-year rotation for college fairs based on location and the schools that would/could be invited; that all high schools in an ‘area’ sign the host agreement (principals will provide their contact information) promising to attend and promising to update new staff as needed; will be writing a letter that will be sent to principals and lead counselors in regards to independent fairs

·  Counselor of the Month – Maria Elena Rivera

-  Carey sent a lovely thank you card to the committee and Council for her COY award. I also thanked Jill Corbin for doing her magic and helping us to get Carey Eskesen to the dinner.

-  I will reach out to the new reps to join the COM/COY committee and ask that outgoing reps contact me if they are still interested in remaining on the committee.

-  Need everyone’s help w/promoting Counselor of the Month; not getting enough nominations and counselors aren’t getting the recognition they deserve

-  Goal for 2016: promote the opportunity to honor counselors on a monthly and yearly basis

·  Counselor Workshops – Stephanie Panion

-  I am working with Abby Hickman and the Day/Night Committee and other organizations on scheduling the dates for the fall.Like the idea of scheduling two-three year cycles. We’ll keep you posted as we know more!

·  Stacey Lestina – Lobbyist update (attached)

·  Elections and Recognition – Jenny Schneider

-  No report

·  Financial Aid – Freddy Burciaga

-  Prior-prior year: looong time coming; FAFSA will now be available October 1st

·  Government Relations – Kate Burns and Andy Burns

-  Our Day at the Capitol is scheduled for February 4. Registration is now open at https://www.runmyclub.com/CSCA/eventcalendar.asp?id=209047. The event will begin at 7:30am in the Old Supreme Court chambers. We typically see 50-60 attendees. Once again this year, Day at the Capitol is sponsored by Colorado Council, CSCA, RMACAC and TRIO; it’s a great way to learn how legislation directly affects the work we do as P-20 educators, and how we can have an impact on the process. We have put together a day of activities and events to help attendees understand and navigate the legislative process. We will also be honoring Steve Jordan with the Bridge Builder award and Rep. Millie Hamner with the Legislator award.

-  Goals: Participation

·  Increase awareness among members of legislative activities effecting the P-20 spectrum

·  Increase participation rates among members for the Day at the Capitol and the Fall Legislative Networking events

-  Communication

·  Include Stacey Lestina, our lobbyist, at a minimum of 2 Colorado Council monthly meetings during 2016

·  Post Stacey’s weekly legislative updates on the Council website.

·  Add the Legislator of the Year and Bridge Builder awards to the Council’s “Awards” section of the website

·  Invite Stacey (and perhaps legislators) to present on a legislative topic at the annual conference in December

-  Budgetary needs

·  Day at the Capitol: $750

·  Fall Legislative Networking Event: $750

·  *Actual costs are closer to $400 per event but would prefer to be conservative

·  Handbook Distribution – chair position may be in limbo

-  Handbooks are still being stored at J&W; Rico may still be able to handle the mailing portion

-  May need to look at a bid for printing and distribution

-  Kim Medina will do further reach out

·  Handbook Revision – need chair

-  Some HS counselors volunteered for the committee; Kim Medina will reach out to that group to see if there is a desire to chair

-  Survey is ‘live’ but hasn’t been sent; Tara will send to listserv right away

·  Membership – interim: Tara Holmes

-  Looking at three different membership reg systems; looking closely at MemberClicks currently, as their capability is the most thorough; $5800 for first year, $3300 annually from that point on