COLLEGE ASSOCIATION MINUTES

Feb 4th. 2009

Present: : Michael Escott, Deborah Francois, Nane Ghazaryan, Tatyana Gleyzer,

Robbie Hassel, Eve Kim, Jared Greenfield, Amanda Nogic, Christian Ramsay, Michael Schleifer,

Amanda Tang, Clay Williams

Nicole Hector-Hutchinson – non-voting representative College association Office

Written Proxies: Gregg Morris to Dean Escott

Items were taken out of agenda order to accommodate group representatives who were present to answer College Association questions regarding their agenda items.

1.  Approval of Minutes – January 7, 20009 meeting – unanimously approved

2.  Budgets

EARMARK

Child Care $39,471.62 withdrawn

GSA(Previously Submitted) $ 330.00 unanimously approved

GSA Departmental $ 400.00 unanimously approved

GSA Clubs

Animal Behavior and Conservation Club $ 200.00 unanimously approved

Performing Arts Clubs

Publications

USG Clubs

Hunter Toastmasters $ 1,800.00 unanimously approved

Kappa Omicron Nu $ 1,350.00 unanimously approved * 1

LATE SUBMISSIONS

3.  Line Transfer/Budget Modification

4.  Line Transfers

Child Care $ 1,175.79 withdrawn

Lesbians Rising $ 30.00 unanimously approved

Roosevelt Institution $ 100.00 unanimously approved

LATE SUBMISSIONS

5.  Budget Modification

Access Center $ 1,123.00 unanimously approved

GSA Special Projects(Previously Submitted) $ 1,945.00 unanimously approved

GSA Special Projects $ 2,175.00 unanimously approved

Envoy(Previously Submitted) $ 450.00 unanimously approved

USG $ 1,000.00 unanimously approved

USG $ 300.00 unanimously approved

LATE SUBMISSIONS

6.  Income Earned

LATE SUBMISSIONS

Old Business

Columbian Club tabled * 2

Film and Media $ 4,700.00 unanimously approved

Pilates tabled * 3

Very Creative People Magazine tabled * 4

New Business

Shield Voucher $ 67.23 tabled

An extensive discussion took place regarding the mail room bill of $67.23. Dean Escott advised the College Association members that the Shield has not chartered for the fiscal year 2008 – 2009, therefore they do not have a budget to work with. They did not publish last year and nothing was presented for publication so far this year. A motion was made, seconded and unanimously approved to table the mail room bill and that Dean Escott would notify the mailroom not to accept any future mail for the SHIELD and that he will look into this expenditure and report back to the College Association.

Deborah Francois presented the USG concern over the space that the SHIELD holds. Space is at a premium and the SHIELD is obviously not active and they have not cooperated with USG representatives who have tried to gain access to the room and inquire about its utilization. Deborah Francois mentioned that the Space Allocation Committee is currently working on a room assignment plan that they feel would be more equitable for all the clubs. This plan will be presented to Dean Escott for review and possible implementation.

.

Dean Escott said that he would look into the SHIELD Thomas Hunter office space.

Dean Escott informed the College Association members that a student petition/referendum could be initiated to lower the student activity fee earmark for the SHIELD and to reallocate the Emergency Food and Shelter earmark. A USG representative said that she would look into initiating the process.

A motion was made, seconded and unanimously approved to adjourn.

Respectfully submitted,

Mary L. Michael

NOTES:

  1. Kappa Omicron Nu – Budget – this budget was unanimously approved pending the submission of a letter to the College Association Office specifying their room number at Brookdale.
  2. Columbian Club – Budget- Old Business – tabled - the club has not responded to questions previously submitted by the CA.
  3. Pilates - Budget- Old Business – tabled - the club has not responded to questions previously submitted by the CA.
  4. Very Creative People - Budget- Old Business – tabled - the club has not responded to questions previously submitted by the CA.