CFO Annual Meeting

Connecting the Dots:

Collaborating to Solve Organizational Issues

Epic Hotel

Miami, FL

November 14-17, 2017

AGENDA (DRAFT 10/9/17)

Subject to Change as Required

Chief Finance Officers, Procurement Directors, Risk Managers & Internal Auditors

Tuesday Morning, November 14 / Activity / Facilitator
Registration
7:00 - 8:00 a.m. / Breakfast
Joint Session
CFOs, Procurement Directors, Risk Managers & Internal Auditors
8:15 - 8:45 a.m. / Welcome and Introductions / Bob Carlson
9:00 - 10:15 a.m. / District Initiatives – Promising Practices / All
10:30– 10:45 a.m. / Break
11:00 - 11:45 a.m. / Table Talk about District Initiatives and Practices; Remaining Issues and Challenges / All
Tuesday Afternoon, November 14
12:00 - 1:00 p.m. / Lunch
Joint Session
CFOs, Procurement Directors, Risk Managers & Internal Auditors
1:00 – 1:45 p.m. / Security Considerations in Today’s K-12 Environment / Ken Thompson
2:00 – 2:45 p.m. / Internal Auditing in the Great City Schools, White Paper Introduction and Discussion / Andrew Medina
Ken Bramlett
3:00 – 3:15 p.m. / Break
3:30 – 3:45 p.m. / Energy & Sustainability / Jensen Adams
4:00 – 4:45 p.m. / Risk Management – Disaster Preparedness and General Risk Update and Overview / Scott Clark
David George
5:15 p.m. / Reception - Welcome to Miami
Wednesday Morning, November 15
7:00 - 8:00 a.m. / Breakfast
8:15 - 12:00 Noon / Breakout Sessions
CFO’s Breakout Sessions / Fred Schmitt
8:15 - 9:00 a.m. / Everything Else for Educators: A Case Study with Oakland Unified School District / Amazon Business
9:15 – 10:00 a.m. / Budget Panel Discussion / GFOA and Member Districts
10:15 – 10:30 a.m. / Break
10:45 – 11:30 a.m. / Finance Technology in K-12 Education / ALLOUVE
11:45 – 12:00 noon / Morning Wrap-Up / Fred Schmitt
Wednesday Afternoon, November 15
12:00 - 1:00 p.m. / Lunch
1:15 - 5:00 p.m. / Breakout Sessions
CFO’s Breakout Sessions / Fred Schmitt
1:15 - 2:00 p.m. / Panel Financial Issues / Class Wallet
2:15 - 3:00 p.m. / IT / Cybersecurity assessment – what does a district CFO / Risk Manager need to know?
/ Plante Moran
3:15 - 3:30 p.m. / Break
3:45 - 4:30 p.m. / Case Studies in Finance / US Communities/Trane
4:45 - 5:00 p.m. / Wrap Up / Fred Schmitt
5:30 p.m. / Reception and Award Presentation
Wednesday Morning, November 15
Procurement Director’s Breakout Sessions / Gary Appenfelder
8:00 - 9:00 a.m. / Introductions and Round Robbin discussion of most pressing issues at each district / Gary Appenfelder
9:00 – 9:45 a.m. / IMFELL status update; purchasing consortiums / Quinton Dean
9:45 – 10:00 a.m. / Break
10:00 – 12:00 noon / CGCS White Paper on Purchasing Best Practices / Gary Appenfelder
Wednesday Afternoon, November 15
12:00 - 1:00 p.m. / Lunch
1:15 - 5:00 p.m. / Breakout Sessions
Procurement Directors’ Breakout Sessions / Gary Appenfelder
1:00 - 1:45 p.m. / CGCS Repository for key document templates and samples (e.g. contracts, RFPs, etc.) / Gary Appenfelder
1:45 - 2:30 p.m. / CGCS KPIs / Gary Appenfelder
2:30 - 3:15 p.m. / Unsolicited Proposals; Pilot Programs / Quinton Dean
3:15 - 3:30 p.m. / Break
3:30 - 4:15 p.m. / Digital Instruction Products / George Silva
4:15 - 5:00 p.m. / Charter Schools / Gary Appenfelder
5:30 p.m. / Reception and Award Presentation
Wednesday Morning, November 15
Risk Managers’ Breakout Sessions / Scott Clark
David George
8:15 - 9:00 a.m. / Athletics- injuries, best practices / Chris Hoch, Rochester
9:15 – 10:00 a.m. / Disaster preparedness and after-event / Fox, Henry; Miami and Broward
10:15 – 10:30 a.m. / Break
10:45 – 11:30 a.m. / Benefits / Howard, Palm Beach
11:45 – 12:00 noon / Wrap-Up / Scott Clark
David George
Wednesday Afternoon, November 15
12:00 - 1:00 p.m. / Lunch
1:15 - 5:00 p.m. / Breakout Sessions
Risk Managers’ Breakout Sessions
1:15 - 2:00 p.m. / ERM / Dorothy (or other AJG resource)
2:15 - 3:00 p.m. / Abuse prevention / Dave George, San Francisco
3:15 - 3:30 p.m. / Break
3:45 - 4:30 p.m. / Round table discussion of hot topics / All
4:45 - 5:00 p.m. / Wrap Up / Scott Clark
David George
5:30 p.m. / Reception and Award Presentation
Wednesday Morning, November 15
Internal Auditors’ Breakout Sessions / Andrew Medina
Ken Bramlett
8:15 - 9:00 a.m. / Peer Reviews / Williams, Miami
9:15 – 10:00 a.m. / Investigations and Forensic Audits / Donaghy, Philadelphia
10:15 – 10:30 a.m. / Break
10:45 – 11:30 a.m. / Charter School Audits and Fiscal Oversight / Goodman, Miami
11:45 – 12:00 noon / Wrap-Up / Andrew Medina
Ken Bramlett
Wednesday Afternoon, November 15
12:00 - 1:00 p.m. / Lunch
1:15 - 5:00 p.m. / Breakout Sessions
Internal Auditors’ Breakout Sessions / Andrew Medina
Ken Bramlett
1:15 - 2:00 p.m. / Benchmarking and Advocacy / Medina, Seattle
2:15 - 3:00 p.m. / Best Practices and Success Stories / Group Discussion
3:15 - 3:30 p.m. / Break
3:45 - 4:30 p.m. / As needed
4:45 - 5:00 / Wrap Up / Andrew Medina
Ken Bramlett
5:30 p.m. / Reception and Award Presentation
Thursday Morning, November 16
Registration
7:00 - 8:00 a.m. / Breakfast
8:15 - 12:00 Noon / CFOs, Procurement Directors, Risk Managers & Internal Auditors
Joint Session / All
8:15 – 9:45 a.m. / Federal Legislation Update / Jeff Simering
10:00 – 10:45 a.m. / Lessons Learned from K-12 Experience; Strengths, weaknesses, challenges and industry ideas to address the challenges / Platinum Sponsors: Infor, Sodexo
11:-00 – 11:45 a.m. / The Role of the Chief as a Strategic Leader / Michael Eugene
Thursday Afternoon November 16
12:00 - 1:00 p.m. / Lunch
1:15 – 2:30 p.m. / Connecting the Dots to Solve Organizational Issues / PCG
2:45 – 3:00 p.m. / Break
3:15 – 4:30 pm. / Connecting the Dots to Solve Organizational Issues / PCG
4:45 – 5:15 p.m. / Next Steps / Bob Carlson
5:30 - / Dinner on Your Own
Friday Morning November 17
7:00 - 8:00 a.m. / Breakfast
8:00 - 11:30 a.m. / CFOs, Procurement Directors, Risk Manager & Internal Auditors
Joint Session / Bob Carlson
11:30 – / Wrap Up & Departures