MEETING OF COUNCIL –11TH DECEMBER 2014
COITY HIGHER COMMUNITY COUNCIL
MINUTES OF A MEETING OF THE COUNCIL HELD AT THE COMMUNITY CENTRE, HEOL WEST PLAS, LITCHARD CROSS, BRIDGEND ON THURSDAY, 11TH DECEMBER 2014 AT 7.00 PM
Present: Vice Chair Mrs Ella Dodd
Councillors:
Ms J Brett
Mr A Clemett
Mrs A Davies
Ms C Jones
Ms M Lewis
Mr B Tiltman
Mr A Wathan
Also Present: Mrs A C Harris, Clerk & RFO
Mr P J Ley, Assistant Clerk & FO
Apologies: Councillors Hopkin Thomas, Marilyn Williams and Richard Young
73 DECLARATIONS OF INTEREST
The following interests were declared:
Councillor / Item / Minute / Interest / Speak/VoteMs C Jones / BCBC/Development Control & Financial Assistance / 77 / Member BCBC & Governor Litchard Primary School / No/No
Mrs E Dodd / BCBC/Development Control & Allotment Gardens / 77 & 75 / Member BCBC and wife of Allotment Garden tenant
Mrs A Davies / Financial Assistance / 76 / Parent/Governor Litchard Primary School / No/No
Mr B Tiltman / Allotment Gardens / 75 / Tenant / No/No
74 MEMBERS’ REPORTS
RESOLVED:
Two Members had attended a meeting of the Coity Walia Board of Conservators, among items discussed were the retirement of one member, a donation of £500 to the Stroke Association following the St Mary Hill Fair, a visit from the Malvern Hills Conservators and a talk from a representative of Glaster spoke about the grants available to maintain the common. One of the Members gave a financial update of the AGM.
75 ALLOTMENT GARDENS
RESOLVED:
That the report, and addendum report, of the Clerk be accepted.
1.Plot 30
The action of the Clerk and Chair was noted.
2.Plot 29
The Clerk updated Members of the points the tenant raised against the offer of a one year tenancy, and following a discussion the Clerk was asked to write to the tenant and withdraw the offer.
76 BUDGET MONITORING & ACCOUNTS
RESOLVED:
That the report, and addendum report, of the Clerk be accepted.
1.Payment of Cheques
That authority be given for payment of the cheques listed on the Clerk’s report and addendum report.
2.Budget Monitoring, Accounts & Budgets
That the report of the Clerk for Period 7, including the balances and budget for 2014/2015 be accepted.
3.Financial Assistance
That the requests from the Urdd National Eisteddfod, St David’s Children Society and Marie Curie Cancer Care be deferred until the March meeting.
That the request from Litchard Primary School be considered, and it was decided that a donation of £250 be made towards providing theatre experiences within the school.
4.Precept Request for 2015/2016
That a Precept of £46,800 be requested from BCBC for the year 2015/2016. This was based on calculating the percentage increase between the Total Relevant Tax Base (the band D equivalent of the number of properties in the community area)for 2014/2015 and 2015/2016. The precept request increase was in line with that percentage.
5.BCBC Budget Workshop for Town and Community Councils
Community Councillor Davies updated the meeting on this workshop. It was decided to invite Andrew Hobbs, Group Manager Streetworks at BCBC to attend the January meeting to discuss this further.
77 DEVELOPMENT CONTROL & PLANNING
RESOLVED:
That the Clerk’s report be accepted.
1.Application/Decision Notices Received:
No observations were offered on any of the applications submitted.
78 ENVIRONMENT
RESOLVED:
That the Clerk’s report, and addendum report, be accepted.
1.Footpath Flyer
Community Councillor Tiltman had met with a Coity resident to help with suggestions for a 4 or 5 mile circular route, and he had suggested an initial walk in a figure of 8 style based on Footpath 17.
2.Flowerbed Coity Road
That the action of the Clerk be accepted. The Clerk was asked to ask the landscaper for a completion date for the flowerbed.
3.Replacement Street Sign Springfield Gardens
Councillor Young was not at the meeting to give a progress update, therefore Councillor Jones would speak to BCBC.
4.Galvansied Bench
That the action of the Clerk be accepted.
5.Hanging Baskets for 2015
This would be discussed further at the January meeting.
6.Heritage Interpretation Panel
That the Clerk’s report be accepted.
7.Town and Community Council Representation on Bridgend Local Access Forum
That Community Councillor Davies would complete a nomination form to remain a representative on this Forum.
79 WELLBEING
RESOLVED:
That the report, and addendum report, of the Clerk be accepted.
1.Community Council Additional Agenda Item – Update re Bus Shelter Litchard Hill
Councillor Young was not at the meeting to update Members on progress in this matter. This would be included on the January agenda.
2.Annual Community Award
That Ian Coles, owner of the Post Office/General Store in Coity receive the Annual Community Award for 2014, for services to the community. The Clerk would write to Mr Coles to let him know of his award and to invite him to the February 2015 meeting for a small presentation.
3.Website
That the action of the Clerk be noted.
80 GOVERNMENT & OUTSIDE BODIES
RESOLVED:
That the report, and addendum report, of the Clerk be accepted.
1.Forwarded via E-mail this Month
That the report, and addendum report, of the Clerk be accepted.
2.Crime Statistics
That the Clerk’s report and the statistics for October 2014 be accepted.
3.One Voice Wales
That the report, and addendum report, of the Clerk be accepted.
4.Buckingham Palace Garden Parties
That the report of the Clerk be accepted.
5.Mayor’s Citizenship Awards
That Members give further consideration to these awards, which would be discussed at the January meeting.
6.Town and Community Council Forum
That the report of the Clerk be accepted.
81 HIGHWAYS & TRANSPORTATION
RESOLVED:
That the report of the Clerk be accepted.
1.Temporary Road Closure Heol Las
That the report of the Clerk be accepted.
2.Temporary Road Closure Heol Spencer
That the report of the Clerk be accepted.
82 INVITATIONS, NOTICES & PUBLICATIONS
RESOLVED:
That the invitations, notices and publications listed in the Clerk’s Report be accepted.
83 EXCLUSION OF PUBLIC
RESOLVED:
That the public be excluded from the remainder of the meeting under the provisions of
The Public Bodies (Admission to Meetings) Act 1960, because it would not be in the public interest to discuss the information contained within the following items of business.
84 SALARIES, EXPENSES AND ASSOCIATED PAYMENTS
RESOLVED:
That the report of the Assistant Clerk be noted and accepted, and the November
salaries and associated payments to the Clerk & RFO, and Assistant Clerk & FO, be agreed and authorised.
6
Signed………………………………………….Chairperson