MEETING OF COUNCIL – 10th NOVEMBER 2016
COITY HIGHER COMMUNITY COUNCIL
MINUTES OF A MEETING OF THE COUNCIL HELD AT THE COMMUNITY CENTRE, HEOL WEST PLAS, LITCHARD CROSS, BRIDGEND ON THURSDAY 10TH NOVEMBER 2016 AT 7.00 PM
Present: Mr H Thomas (Chair)
Councillors:
Ms J Brett
Ms A Davies
Mrs E Dodd
Ms C Jones
Mrs M Lewis
Mr B Tiltman
Mr A Wathan
Mr M J Williams
Also Present:
Mrs A C Harris, Clerk & RFO
Mr P Leys, Asst. Clerk
1 Member of the public
Apologies were received from:
Councillors Mrs M Williams & Mr R Young
62 DECLARATIONS OF INTEREST
The following interests were declared:
Councillor / Item / Minute / Interest / Speak/VoteMrs E Dodd / All BCBC Matters, Allotment Gardens / Incl 64 / Member BCBC, joint Allotment garden tenant / Yes/No
Ms C Jones / All BCBC Matters / Incl 66 / Member of BCBC / Yes/No
Mr B Tiltman / Allotment Gardens, Coity Festivals / 64 & 67(4) / Tenant of Allotment Gardens and Member of Coity Festivals Group / Yes/No
Mr A Wathan / Llanmor Parc Derwen / 67(1) / Resident of Parc Derwen / Yes/No
Mr M J Williams / Parc Derwen Residents Group, Member Coity Festivals / 67 (1 & 4) / Administrator of the Parc Derwen Residents Group and Member of Coity Festivals / Yes/No
63 MEMBERS’ REPORTS
RESOLVED:
One Member had attended the One Voice Wales area committee meeting in Cowbridge. Items on the agenda included speaker Marie Battle of Cardiff & Vale Health Board who spoke about Noah’s Ark, a new unit at Llandough and the problems with the population growth. It was noted that there had been disappointment with the voting at the recent AGM and said they’d recently lost funding too.
Three Members had attended the PACT Meeting. On-going problems included the trees on the roundabout at the bottom of the by-pass – BCBC had been contacted about concerns but no reply had been received. A Brackla resident spoke about how to set up a Neighbourhood Watch scheme and said it is up to individual groups to set it up themselves and there is a cost involved and that Community Councils may be approached for funding. It was raised that not many councillors attend the meetings, Members felt this comment was unfair as a councillor from each ward had been present.
64 ALLOTMENT GARDENS
RESOLVED:
1.Tenancies
That the report of the Clerk be accepted.
2.Grass Cutting
That the report of the Clerk be noted.
3.Theft
That the report of the Clerk be accepted.
65 BUDGET MONITORING & ACCOUNTS
RESOLVED:
That the report and addendum report of the Clerk be accepted.
1.Payment of Cheques
That authority be given for payment of the cheques listed on the Clerk’s report and addendum report.
2.Budget Monitoring, Accounts & Budgets
That the report of the Clerk for Period 6 including the balances and budget for 2016/2017 be accepted.
3.Financial Donations
That the report and addendum report of the Clerk be accepted. The Clerk was asked to write to Wildmill Community Table Tennis Club to request further information on the numbers of members who reside in the 3 wards for further consideration at the December meeting and that the request for funding from the Llangollen International Musical Eisteddfod and the National Eisteddfod (Anglesey) be deferred to the March 2017 meeting.
Further to the presentation in October of the Bridgend First Responders, this group had provided further information on where they would suggest placing the defibrillators, including keypad boxes. It was resolved to go ahead and fund 4 in the financial year 2016/17 and a further 2 in the financial year 2017/18 at the cost per unit quoted at the presentation. Some of the locations on the list were not in the Council’s wards so other locations were suggested. The Clerk was asked to write to confirm the funding and to say that Litchard Primary School, Coety Primary School and the Coity Higher Community Centre would be their 3 preferred priorities this year and that the Responders could choose the other locations from the suggested list of the Red Dragon Pub, the Six Bells pub, Pendre Post Office and Coity Post Office.
66 DEVELOPMENT CONTROL & PLANNING
RESOLVED:
That the Clerk’s report and addendum report be accepted.
1.Application and Decision Notices Received:
That the report of the Clerk be accepted.
The Clerk was asked to object to planning request P/16/847/RLX on the grounds that bat numbers have increased since the original bat survey had taken place.
2.Planning Aid Wales
That the report of the Clerk be noted.
3.Advertising of Planning Applications
That the addendum report of the Clerk be noted.
67 ENVIRONMENT
RESOLVED:
That the Clerk’s report, and addendum report, be accepted.
1.Parc Derwen
That the report of the Clerk be accepted. It was noted that Persimmon would be erecting a street plan on or near the site entrances to guide emergency vehicles and an update was given on the recent issue regarding land between Ffordd y Draen and Llanmoor. Following a recent meeting with Andy Baker-Edwards of Persimmon, a representative of BCBC and the Borough Councillors it was noted that BCBC had agreed to help Persimmon with costings regarding providing and collecting litter/dog waste bins and that Persimmon are keen to provide a service whilst the roads are not yet adopted but that it is dependent on cost. Daffodil planting had recently taken place in the 3 wards and the Clerk was asked to inform the supplier that approximately 20% of the bulbs had been soft. The poor broadband service at the site continues and the Clerk was asked to write to Open Reach about this and Councillor M J Williams would provide the Clerk with the complainant’s name and address.
2.Grass Cutting
That the report of the Clerk be accepted.
3.Coity Playing Field
That the report of the Clerk be accepted. It was agreed that the field could be used for the annual Boxing Day football match and that the Clerk could organise for the grass to be cut in advance of the match.
4.Solar Powered Christmas Trees
That the report of the Clerk be accepted. It was noted that Coity Festivals had erected lights on 4 of the 7 lighting columns on Heol West Plas in Coity that had been earmarked for use by the Community Council and despite permission having been obtained to use the posts from BCBC. Due to time constraints a quick resolution was required and the Clerk had alerted the Chair to the problem and she was instructed to find a solution to use both sets of lights to give the community of Coity the best display and to present the solution to the Council Members for discussion. The solution was to move the 4 Coity Festival lights to the 4 lighting columns at the entrance to Trem y Castell therefore enabling a display of 7 trees by the Community Council along a continuous stretch of Heol West Plas and giving Trem y Castell a small display. This was discussed and it was agreed that the Clerk’s solution would be implemented and that the Clerk would make all arrangements at no cost to Coity Festivals. The Clerk was asked to contact BCBC to make the arrangements. Councillors B Tiltman and M J Williams declared an interest and did not vote.
5.Planter Coity Road and Hanging Baskets
That the report of the Clerk be accepted.
6.Centenary Fields
That the report of the Clerk be accepted.
7.Footpaths
That the report of the Clerk be accepted.
8.Tree Planting
That the report of the Clerk be accepted.
9.Play Area Litchard
That the report of the Clerk be noted.
68 WELLBEING
RESOLVED:
That the report and addendum of the Clerk be accepted.
1.Community Council Additional Agenda Item
That the report of the Clerk be accepted. Due Councillor Young’s absence it was agreed to defer this to the meeting.
2.Developing Community Access Plans to Support the Local Transport Plan
That the Project Managers were now in the process of writing a report.
3.Website
That this item be deferred to the December meeting for discussion due to time constraints.
4.Updated Standing Orders, Financial Regulations and new Social Media Guidelines
That due to time restraints it was decided to defer this to the December meeting meeting to allow sufficient time for discussion.
5.Ageing Well Walking Survey
That the Clerk write to the organisers to say that a large proportion of the target audience of older residents would not be able to take part in an on-line survey. It was suggested that paper surveys be distributed at hospitals, local shops, supermarkets, post offices and other locations throughout the borough.
6.Mayor’s Citizenship Awards 2017
That the addendum report of the Clerk be accepted and the contents noted.
69 GOVERNMENT & OUTSIDE BODIES
RESOLVED:
That the report, and addendum report, of the Clerk be accepted.
1.Forwarded/Received via E-mail this Month
That the items forwarded this month on the report be noted.
2.Crime Statistics
That the statistics for August 2016 be accepted.
3.One Voice Wales
That the report and addendum report of the Clerk be accepted.
4.Parliamentary Constituency Boundaries
That the report of the Clerk be accepted. The Clerk was asked to make the observation that Llantwit Major does not sit comfortably in the constituency whilst areas such as Aberkenfig and Cefn Cribbwr should be included.
5.Ombudsman Code of Conduct Complaint
That the report of the Clerk be accepted and it was noted that the Ombudsman had decided not to investigate this complaint further and the Clerk had received a letter giving the reasons for that decision. This matter was now closed.
6.Town & Community Council Forum
That the report of the Clerk be noted.
7.Community Award
That the report of the Clerk be accepted and the Clerk’s recommendations be agreed.
70 HIGHWAYS & TRANSPORTATION
RESOLVED:
That the report of the Clerk be accepted.
1.Grit Bins
That the report of the Clerk be accepted.
2.Litter Bin
That the report of the Clerk be accepted.
71 INVITATIONS, NOTICES & PUBLICATIONS
RESOLVED:
That the invitations, notices and publications listed in the Clerk’s reports, be accepted.
72 EXCLUSION OF PUBLIC
RESOLVED:
That the public be excluded from the remainder of the meeting under the provisions of
The Public Bodies (Admission to Meetings) Act 1960, because it would not be in the public interest to discuss the information contained within the following items of business.
73 SALARIES, EXPENSES AND ASSOCIATED PAYMENTS
RESOLVED:
That the report of the Assistant Clerk be noted and accepted, and the October
Salaries and associated payments to the Clerk & RFO, and Assistant Clerk & FO, be agreed and authorised.
8
Signed………………………………………….Chairperson