Code Enforcement Division

Metadata: CAPID,Site Address (Address 1, Address 2, Address 3, City, Zip), Respondent (Violator: First, Last), Property Owner (First, Last), Investigating Officer (First, Last), Parcel ID, Application Type(Building, Code Enforcement, Environmental Health, Fire, Land Development, Natural Resources), Complainant (First, MI, Last), Application Status(Void, Active, Issued, Closed, Completed, Inactive, Revision, Withdrawn), Application Status Modified Date
Document Description (Document Type Specific) / Document Type / Confidential / Source / Characteristics / Quantity per permit / Retention
Complaint form / Complaint / No / Internal & External customer / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Complaint Support Document / Complaint / No / Internal staff / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Zoning Map / Complaint / No / Internal staff / 8 ½ x 11 or
larger / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Notice of Violation / Complaint / No / Internal staff / 8 ½ x 11 / 2 pages / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Field Notice of Violation / Complaint / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Enforcement Process / Complaint / No / Internal staff / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Photos / Complaint / No / Internal staff / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Letters / Correspondence / No / Internal staff / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Collection Letters / Correspondence / No / Internal staff / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Non-Sufficient Fund Letters / Correspondence / No / Internal Staff / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
BOCC Directives / Correspondence / No / Internal Staff / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Request for Hearing / Special Magistrate Hearing / No / Internal Staff / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Agenda / Special Magistrate Hearing / No / Internal Staff / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Prehearing and Hearing Short List / Special Magistrate Hearing / No / Internal Staff / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Posting or Hand-Delivery of Notice of violation Affidavit & Affidavit of First Class Mail. / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 2 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Affidavit of Compliance Prior to hearing with Letter. / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 2 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Deed / Special Magistrate Hearing / No / Internal & External customer / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Property Appraiser printout / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Zoning Certification / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Rules for the Special Magistrate / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Special Magistrate Order / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Legal document / Special Magistrate Hearing / No / Internal & External staff / customer / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Letters / Special Magistrate Hearing / No / Internal & External staff / customer / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Photos / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Statement of Violation / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 3 pages / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Notice of Hearing / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Amended Notice of Hearing / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Posted Notice of Violation / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Posted or Hand Delivery of Notice of Hearing Affidavit and Affidavit of first class Mail / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 2 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Maps, Surveys, Blue prints, etc / Special Magistrate Hearing / No / Internal & External staff / customer / 8 ½ x 11 or
larger / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Affidavit of Stipulation / Special Magistrate Hearing / No / Internal & External staff / customer / 8 ½ x 11 or
larger / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
County’s Exhibits / Special Magistrate Hearing / No / Internal & External staff / customer / 8 ½ x 11 or
larger / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Respondent’s Exhibits / Special Magistrate Hearing / No / Internal & External staff / customer / 8 ½ x 11 or
larger / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Exhibit Log / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Findings of Facts, Conclusion of Law and Order & Lien for Costs / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Order on Request for Extension / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 2 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Affidavit of Compliance and Order Acknowledge Compliance / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 2 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Affidavit of Late Compliance and Order Acknowledge Compliance / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Notice of Hearing for Imposition of Fine/cost and Letter of Imposition of Lien. / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 3 pages / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Posting Affidavit and Affidavit of First Class Mail for Imposition. / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 2 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Affidavit of Non-Compliance / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Affidavit of Non-Payment / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Affidavit of Late Compliance of Violation. / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Order Acknowledging Compliance & release of Lien / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Findings and Recommendation to Brevard CountyBoard of CountyCommissioners / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Request for reduction of Penalty / Special Magistrate Hearing / No / External customer / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Order on Request for reduction of Fine at time of Imposition Hearing / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Order Request for Reduction / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Order imposing Administrative Fine and/or Costs as Lien / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 2 pages / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Affidavit of First Class Mailing Notice of Imposing of Administrative Fine/Lien / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / multiple / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Request for Reduction of Accrued Fine Application, Worksheet and Affidavit / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Satisfaction and Release of Lien / Special Magistrate Hearing / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Miscellaneous / Appeal / No / Internal staff / 8 ½ x 11 / 1 page / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Receipt / Cashier / No / External Customer / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years
Invoice / No / External Customer / 8 ½ x 11 / Multiples / Liens cases must be kept for 20 years. Close cases are kept for 5 years

CAPID_DocumentType_DocumentTypeSpecific

_Complaint_Complaint formDATECREATED

_Notice of ViolationDATECREATED

_Request for HearingDATECREATED

_Field Notice of ViolationDATECREATED

_PhotosDATECREATED

_Correspondence_LettersDATECREATED

_Collection LettersDATECREATED

_Non-Sufficient Fund LettersDATECREATED

_BOCC Directives

Special Magistrate Hearing_Request for Hearing IT IS REPEATED, CHECK FROM NOW ON EXTRA COLUMNS

_AgendaDATECREATED

_Prehearing and Hearing Short ListDATECREATED

_Affidavit of Compliance Prior to hearing with LetterDATECREATED

_DeedDATECREATED

_Property Appraiser printoutDATECREATED

_Zoning CertificationDATECREATED

_Rules for the Special MagistrateDATECREATED

_Special Magistrate OrderDATECREATED

_Legal documentDATECREATED

_Letters IT IS REPEATED

_Photos IT IS REPEATED

_Statement of Violation

_Notice of HearingDATECREATED

_Amended Notice of HearingDATECREATED

_Posted Notice of ViolationDATECREATED

_Posted or Hand Delivery of Notice of Hearing Affidavit & Affidavit of first class MailDATECREATED

_MapsDATECREATED

_SurveysDATECREATED

_ Blue PrintsDATECREATED

_Affidavit of StipulationDATECREATED

_County’s ExhibitsDATECREATED

_Respondent’s ExhibitsDATECREATED

_Exhibit LogDATECREATED

_Findings of Facts, Conclusion of Law and Order and Lien for CostsDATECREATED

_Order on Request for ExtensionDATECREATED

_Affidavit of Compliance and Order Acknowledge ComplianceDATECREATED

_Affidavit of Late Compliance and Order Acknowledge ComplianceDATECREATED

_Notice of Hearing for Imposition of Fine - CostDATECREATED

_Letter of Imposition of Lien

_Posting Affidavit and Affidavit of First Class Mail for Imposition

_Affidavit of Non-Compliance

_Affidavit of Non-Payment

_Affidavit of Late Compliance of Violation

_Order Acknowledging Compliance & release of Lien

_Findings and Recommendation to Brevard County Board of CountyCommissioners

_Request for reduction of Penalty

_Order on Request for reduction of Fine at time of Imposition Hearing

_Order Request for Reduction

_Order imposing Administrative Fine and/or Costs as Lien

_Affidavit of First Class Mailing Notice of Imposing of Administrative Fine/Lien

_Request for Reduction of Accrued Fine Application, Worksheet and Affidavit

_Satisfaction and Release of Lien

Appeal_Miscellaneous

Cashier_Invoice

_Receipt