Cochise College Regular Governing Board meeting

Tuesday, January 10, 2006

MINUTES

COCHISE COLLEGE GOVERNING BOARD

REGULAR MEETING

Tuesday, January 10, 2006

Douglas Campus

7:00 p.m.

1.GENERAL FUNCTIONS

1.01Call to Order

The meeting was called to order by Mrs. Jan Guy, Board Chair, at 7:03 p.m.

Board Members Present:

Dr. Michael Carter

Mr. David DiPeso

Dr. John Eaton

Mrs. Jan Guy

Mrs. Jane Strain

1.02Pledge of Allegiance

1.03Adoption of Agenda

There were no changes to the agenda and it was adopted as published.

1.04  Governing Board Organization for 2006

1.04.1  Election of Board Chair

Mrs. Strain nominated Mrs. Guy to serve as Board Chair for 2006. Dr. Carter seconded. All were in favor of the nomination. MOTION CARRIED.

1.04.2 Election of Board Secretary

Dr. Carter nominated Mrs. Strain to serve as Board Secretary for 2006. Mr. DiPeso seconded. All were in favor of the nomination. MOTION CARRIED.

1.04.3 Appointment of AADGB Representative

Mrs. Guy appointed herself to continue to serve as the AADGB Representative due to the ongoing issues the ACCA and the AADGB have been working with this past year.

1.05  Citizen’s Interim

There was no request to address the Board.

1.06Standing Reports

1.06.1 Representative to the AADGB

Mrs. Guy reported the AADGB and ACCA had a special meeting in December. She is unable to provide many details of the meeting as it was held in executive session.

Dr. Nicodemus provided the legislative update. Rep. Knaperak will be bringing forward legislation to include P-20 Coordinating Council, financial aid, funding models, and community colleges offering baccalaureate degrees. Dr. Nicodemus is part of a workgroup (coordinating council) that will be addressing these issues during this legislative session. The weekly ACCA legislative teleconferences begin this week.

1.06.2 Senate Report

George Self, a member of the Senate, provided the report. At the December 2005 meeting, the Senate reviewed the Faculty Emerti Policy and forwarded a number of policies to the President’s Cabinet for review. The College’s proposed travel manual was also discussed and will be on the agenda for the January meeting as well.

1.06.3 Student Government Association (SGA)

There was no student government report.

1.06.4 College President Report

Dr. Joanna Michelich provided a preliminary enrollment report for the spring 2006 semester. The Douglas and Extended campuses enrollments are up from spring 2005; the Sierra Vista and Online campuses enrollments are slightly down from spring 2005. This may be due to an increase in deployment of troops and an increase in the workforce for Sierra Vista. Enrollment trends are flat or decreased across the state.

Dr. Nicodemus discussed the upcoming HLC visit in April. The College must provide evidence that the institution supports the five criteria set by the Higher Learning Commission. A draft of the document will be presented to the Board members at the February meeting (along with the Institutional Effectiveness report). Dr. Nicodemus also gave notice that the Board will need to meet with the visiting HLC team during the April visit.

The College is making good progress with the Master Facilities Plan. The architects will meet with College staff on Thursday regarding the jumpstart projects. An MFP update will appear on each agenda for information purposes.

The College has developed a more favorable travel procedure. The intent is to implement the procedure as soon as it has been approved through the proper channels. One suggested change is to pay a travel stipend for district wide responsibilities.

1.06.5 Monthly Financial Report

Dr. Carter asked for information regarding two large checks. One check was for asbestos removal in the 900 building and the other was for Michele Kalina. She provided services to the College regarding the Title V grant. The Financial Reports for December, 2005, were presented and accepted as submitted.

2.APPROVAL OF MINUTES

2.01Acceptance of Minutes from the meeting of December 13, 2005

The minutes of the December 13, 2005, Regular Meeting of the Cochise College Governing Board were accepted and entered into record.

3.INFORMATION ITEMS

3.01  Communications

Dr. Nicodemus reviewed the correspondence received by the College.

·  Dr. Joanna Michelich, Vice President for Instruction/Provost, received a letter from Dr. Jim Drnek. Dr. Drnek is the Associate Dean of Students at the University of Arizona. He informed Dr. Michelich of Dr. Mark von Destinon’s participation in the National Association of Student Personnel Administrators (NASPA) Western Regional Conference Planning Team as the Conference Advisor. Dr. von Destinon is a Cochise College faculty member.

4.NEW BUSINESS*

4.01  Consent Agenda*

Dr. Eaton moved and Mrs. Strain seconded a motion to approve the Consent Agenda. The Board unanimously approved. MOTION CARRIED.

The following items were approved:

4.01.1 * Classified; Appointment (Jennifer Shiver, Administrative Assistant, Senior)

4.01.2 * Administrative Support; Appointment (Candace Gilles-Brown, Adult Education Teacher)

4.01.3 * Administrative Support; Appointment (Sandra Huntington, Academic/Career Specialist)

4.01.4 * Administrative Support; Appointment (Darlene Spoor, Director Benson Center)

4.01.5 * Administrative Support; Resignation (Teresa Montseny, Director of Avanzando Program)

4.01.6 * Faculty; Resignation (Kenneth Bradshaw, Flight Instructor)

4.01.7 * Curriculum changes

4.01.8 * Position Reclassification – Payroll Specialist

4.01.9 * Position Reclassification – Administrative Assistant

4.01.10 * Position Reclassification – Public Information Officer

Dr. Joanna Michelich introduced Jennifer Shiver, Darlene Spoor and Candace Gilles-Brown.

4.02  Governing Board Policy Revision – Policy 624: .49 Contract, Second Reading

Dr. Carter moved and Dr. Eaton seconded a motion to approve the revisions to Governing Board Policy 624. The current .49 policy applies to faculty positions only. The administration recommends expanding the policy to include all employee groups. The proposed revision has been to the Employee Relations Committee and the Senate. There was no further discussion by the Board. The Board unanimously approved. MOTION CARRIED.

4.03  Faculty Appointment – Building Construction Technology, Temporary

This item was withdrawn.

4.04  Faculty Appointment – Nursing

The administration recommends the Board approval of Helen Garcia to the position of Nursing instructor. Mr. DiPeso moved and Mrs. Strain seconded a motion to approve the faculty appointment. There was no further discussion by the Board. The Board unanimously approved. MOTION CARRIED.

4.05  Classified Appointment – Administrative Assistant, Senior

The administration recommends the Board approval of Roy Bever to the position of Administrative Assistant, Senior in the Center for Economic Research. Mrs. Strain moved and Dr. Eaton seconded a motion to approve the classified appointment. There was no further discussion by the Board. The Board unanimously approved. MOTION CARRIED.

4.06  Partnership with the Cochise College Foundation and the University of Arizona South

Dr. Carter moved and Dr. Eaton seconded a motion to approve the partnership with the Cochise College Foundation and the University of Arizona South. Dr. Nicodemus apologized for the misspelling of Mr. Wolslager’s name in the action item. The Board discussed this during the special meeting with the Foundation. There was no further discussion by the Board. The Board unanimously approved. MOTION CARRIED.

4.07  Executive Session for Legal Advice

Mrs. Guy called for a motion to enter into executive session however no motion was brought forward. The Board members did not enter into executive session.

4.08 Proposed Settlement Agreement

Dr. Carter moved and Dr. Eaton seconded a motion to ratify the proposed settlement agreement between the Arizona Public Entity NCFE Loss Recovery IGA and JP Morgan and affiliates. There was no further discussion by the Board. The Board unanimously approved. MOTION CARRIED.

5.  ADJOURNMENT

Dr. Eaton suggested the Board thank Mr. and Mrs. Wick for the event held at their home on December 20th. The Board members agreed to present them with a resolution in recognition for their service to Cochise College.

Mrs. Jan Guy adjourned the regular meeting at 7:48 p.m.

Respectfully Submitted:

Ms. Tara Hyatt, Executive Administrative Assistant, Office of the President

Mrs. Jane Strain, Secretary of the Governing Board