Coach Payment Procedure

Forms to complete:

  1. Online Application (approved by DOC)
  2. W-9 and I-9 Forms
  3. Concussion Training (on-line)
  4. Background Check (on-line)
  5. Contract / Code of Conduct / Expectations
  6. Team Coach Payment Request

Policies behind the forms as they relate to paid coaches:

  1. A coach must be approved by the Director of Coaching prior to working with a WBSC team. A coach must fill out the online application for coaching and complete the required Concussion Training and MYSA Background Check.
  1. Any coach or trainer must fill out a W-9 and I-9 Forms and turn the original form into Director of Coaching or Club Treasurer. The completed forms can also be mailed to PO Box for WBSC.
  1. Teams are encouraged to set up a Community Bank Account (which is free with TCF or any other bank of choice) to process team funds. Team accounts need to be set up with name and identification of an individual, not using WBSC identifications. WBSC has savings and checking accounts with TCF. The TCF Bank location in downtown WBL (across from the post office on 5th Street) is great to work with and should be able to help you set up an account for your team in 30 minutes which includes starter checks. You will use this account to process incoming player fees and payout fees for the following:
  2. coaching fees (through WBSC Treasurer)
  3. training
  4. league games
  5. tournaments
  6. tournament fees
  7. coach gift
  8. team incidentals
  1. The Team Coach Payment Request Form must accompany the funds. The payment request and funds must be submitted to the WBSC Treasurer by the deadline on the WBSC Payment Calendar. We currently pay all coaches at the end of each month. Funds must be submitted by the end of the calendar month. The coach is then paid within 3-4 days. If a different payment schedule is required and agreed by the team manager and the coach, please coordinate that schedule with the WBSC Treasurer. Keep in mind that payment schedule is dependent upon the funds being submitted by the end of the month to be included in the scheduled payment cycle.
  1. The team manager is responsible for organizing payment. The coach cannot request payment from the WBSC Treasurer directly. Any discrepancies between the team manager and the coach should be discussed first between the two parties. If the discrepancy cannot be resolved between the team manager and the coach, the WBSC Treasurer and WBSC Director of Coaching will mediate the issue by bringing all parties together to discuss the facts and arrive at an agreement between all parties.
  1. Please contact the WBSC Treasurer with any questions.

Paul Ford

White Bear Soccer Club

4525 White Bear Parkway, Suite 214

White Bear Lake , MN 55110

Dec4 2017