CNSF Minute Board Meeting
December 7th, 2015
Colts Neck Court House
At 7:30pm PresidentJeff Sponder called the meeting to order.
Absent members, Michael,Rob, Jeanine, Zack, Michelle
The closed meeting called to order.
The October 5th minutes and the October 14th special meeting were approved by majority.
Jeff reviewed the Rules of Decorum required by board member and general members and made motion to approve resolution. The board voted and passed with a majority.
A newgrievance form was reviewed and will live on the website. All grievance forms will be sent to sport commissioner and president. The board members may invite additional general members to attend any grievance closed meetings as needed. If a club has a grievance policy they will still fill out the grievance form. Jeff will speak to Chris about the Soccer policy of first line to commissioner instead of coach.
January the board will vote on the new grievance form and procedure.
The board voted to change bylaw that all grievance meetings are closed but can be opened by vote.
Finance
The Next audit is due in Jan. The board approved the audit. Bill Pay is set up for automatic payments at an annual cost of $500. The process makes it automated invoices and payments. The board had majority vote on Bill Pay n 2016
The finance committee need to make sure that the injury form is on the website.
Anthony reviewed the financials which are missing just the latest registrations fees. The audits are completed.
Fundraising
The board members must participate in 50% of the fundraisers. The community events are used as fundraising as well as marketing and outreach programs for the community.
Upcoming Events
End of Jan.
Father Daughter Dance Feb21 or 28
Food Trucks with PTO June 5th
June 18th Movie Night - ( Free and sell snacks)
March/ April Daughter/ Son Event
Joe and Anthony will supply a spreadsheet with vendor and itemized expenses to be submitted to the CNSF Google drive.
Soccer
Soccer was a big success and great attendance at the end of the season party. The board approved the event as a community outreach program next year.
The third Jan in Saturday to start winter soccer program for 10 weeks at a charge of $75. John and Damon will check into Baseball U
Basketball
Basketball first two weeks are going well. Overall the registration is flat but girl’s kindergarten is up by 30%
Baseball
New rule that travel has mandatory winter training, Issues that have come up with fees and they are developing a flat rate itemized cost for travel. Looking to change requirements for baseball but will be presented. There maybe a reduced fee for rec baseball for travel players.
Also looking into new baseball uniforms.
Softball
Jeff is stepping down as softball director. He is looking for his replacement which could be co-directors. 11/12 made it to the championship. They are considering a 10u travel softball if logistics can be worked out.
Wrestling
Wrestling has started, any issues with Cheer has been resolved. They are looking into matches at High School if insurance is available. Michelle is following up. If he can use thr high school mats we will not need new mats.
Safety
Michelle will set up another Rutger Certification as there are several coaches for basketball that need certification. Any coaches that do not have theirs will need to have a certified coach in the interim.
Awards
The new award committee should meet with the old committee for a smooth transition. Victoria is in charge.
Motion was made to close the meeting. The motion passed and the meeting was adjourned.
Hardship options
2016 Wish List
More fun for families
More volunteers
Lights and safety
Recruitment
Board Members show up
Utilize community leaders
Political Power
Golf Cart
Community Service
Turf fields
The meeting was adjourned at 8pm.