Blandy-Jenkins Archers

Club Committee

Chairman (Phil Buckley) / 1-year term / Committee Vote
  • Member of Executive
  • Oversees the running of the club
  • Chairs committee meetings and AGM
  • Attends at least 75% of committee meetings
  • Accounts signatory
  • Leads disciplinary panel
  • Prepares and submits a report to the club membership at the AGM
/ Yes
Vice Chairman / 1-year term / Committee Vote
  • Deputises for the chairman when they are absent and assumes their duties
/ Yes
Secretary (Norman Willcox) / 2-year term / Committee Vote
  • Member of Executive (2-year term)
  • Liaises with GNAS (Archery GB), WAA and GAA
  • Attends at least 75% of committee meetings
  • Distributes agendas and meeting minutes to club members
  • Attends WAA and GAA meetings as necessary
  • Accounts signatory
  • Informs committee and membership of relevant details
  • Is postal address of the club
  • Prepares and submits a report to the club membership at the AGM
/ Yes
Treasurer (Andrew Gash) / 2-year term / Committee Vote
  • Member of Executive (2-year term)
  • Sets Club fees and membership subscriptions
  • Accounts signatory
  • Attends at least 75% of committee meetings
  • Responsible for overseeing all financial transactions
  • Prepares and submits Annual Accounts for previous year and projected budgets for the forthcoming year, for AGM
/ Yes
Records Officer (Ade Boudier) / 1-year term / Committee Vote
  • Maintains shooting and handicap records for all members
  • Liaises with GNAS (Archery GB), WAA and GAA for records
  • Attends at least 50% of committee meetings
  • Co-ordinates internal club competitions
  • Prepares and submits a report to the club membership at the AGM
  • Prepares certificates, medals and awards, as required
  • Member of Events, Awards, Records and Social (EARS) committee
/ Yes
Equipment Officer (Peter Haines) / 1-year term / Committee Vote
  • Ensures all club equipment is safe and usable
  • Requests finances from Executive for purchases
  • Organises working parties when necessary
  • Attends at least 50% of committee meetings
  • Prepares and submits a report to the club membership at the AGM
/ Yes
Junior Club Liaison (Adult Member) (Stu Barrett-Rees) / 1-year term / Committee Vote
  • Liaises with Junior Representative on matters concerning the Junior Club
  • Supports the Junior Representative and Junior Club members as required
  • Attends at least 50% of committee meetings
  • Jointly, with Junior Representative, prepares and submits a report to the club membership at the AGM
/ Yes
Coaching Co-ordinator (Dave Roberts) / 1-year term / Committee Vote
  • Organises individual coaching when requested, at all levels
  • Mentors members of the coaching team for improvement in their coaching
  • Oversees the running of Beginners’ Courses
  • Arranges external coaching experiences when necessary
  • Encourages further training at all levels
  • Attends at least 50% of committee meetings
  • Prepares and submits a report to the club membership at the AGM
/ Yes
Communications Officer / 1-year term / Committee Vote
  • Co-ordinates internal and external communications on behalf of the club
  • Attends at least 50% of committee meetings
  • Prepares and submits a report to the club membership at the AGM
/ Yes
Disabled Rep / 1-year term / Committee Vote
  • Acts as a link between the disabled members of the club
  • Attends at least 50% of committee meetings
  • Prepares and submits a report to the club membership at the AGM
/ Yes
Membership Officer (Norman Willcox) / 1-year term / Committee Vote
  • Handles membership applications and liaises with new members
  • Maintains membership list
  • Responsible for the membership handbook
/ Yes

Club Officials

Child and Vulnerable Adult Protection Officer (Karen Roberts) / 1-year term / Committee Vote
  • Liaises with GNAS (Archery GB) and other regulatory bodies on Child and Vulnerable Adult Protection issues
  • Informs the committee and coaches on all relevant Child and Vulnerable Adult Protection issues
  • Co-ordinates all CRB checks and Child and Vulnerable Adult Protection Courses
  • Prepares and submits a report to the club membership at the AGM
/ No
Junior Representative (vacant) / 1-year term / Committee Vote
  • Acts as a link between the junior membership and the club
  • Co-ordinates the organisation of fun shoots (eg Halloween)
  • Jointly with the Junior Club Liaison prepares and submits a report to the club membership at the AGM
  • Works in conjunction with the Events, Awards, Records officers when needed
/ No
Health & Safety Representative (vacant) / 1-year term / Committee Vote
  • Has knowledge of current, relevant legislation
  • Arranges Safety/First Aid courses as required
  • Ensures safety of indoor and outdoor venues
  • Prepares and submits a report to the club membership at the AGM
/ No
Events Officer (vacant) (tournaments managed by Dave Roberts and Mandy Singleton) / 1-year term / Committee Vote
  • Holds application forms and co-ordinates attendance of club members at externally-organised competitions
  • Works in conjunction with the Events, Awards, Records and Social (EARS) committee as needed
/ No
Merchandise Officer (vacant – currently filled by Andrew Gash)) / 1-year term / Committee Vote
  • Co-ordinates the merchandise activity within the club
/ No
Catering Officer (Judith Stolzenburg) / 1-year term / Committee Vote
  • Coordinates catering for club events and activities
  • Works in conjunction with the Events, Awards, Records officers
/ No
Tournament Officer (Dave Roberts & Mandy Singleton) / 1-year term / Committee Vote
  • Coordinates the ‘Open’ tournaments for the club and handles all entries
  • Works in conjunction with the Events, Awards and Records officers
/ No
Public Relations & Fund-raising Officer (vacant – filled by Andrew Gash) / 1-year term / Committee Vote
  • Liaises with organisations and individuals to raise the club’s public profile in the media and local communities
  • Responsible for exploring any opportunities to raise money for the club, including completing any associated grant applications
/ No
Minutes Officer (Karen Roberts) / 1-year term / Committee Vote
  • Responsible for all committee meeting and AGM minutes
  • Produces minutes within 10 days of meeting
/ Yes

Blandy-Jenkins Archers – Committee & Club Officials’ Job Descriptions v10.0 17 Feb 2015