(Client Company)

Health and Safety Program

Employee Safety Handbook

Presented by

CBR Risk Management Department

TABLE OF CONTENTS

Introduction

Purpose

Rationale

Scope

Employee Rights and Responsibilities

Regulatory Agency Inspections and Other Guests

Letter from CBR’s Risk Department

Letter from (Client Company)’s Management

(Client Company)’s Commitment

Summary of Responsibilities

Owner/Branch/General Manager

Department/Project Manager/Superintendent

Safety Committee

Supervisor/Foreman

Safety Technician

Employee Rights and Responsibilities

Accident/Injury Procedures

Blood-Borne Pathogens

Compressed Gas Cylinders

Transporting and Moving Cylinders

Placing Cylinders

Storing Cylinders

Using Cylinders

Confined Space Entry

Disciplinary Action

Emergency Action Plan

Equipment Inspection

Fall Protection

Fire Protection

Guarding and Safety Devices

Hand and Power Tools

Extension cords

Lifting Devices

Hazard Analysis

Activity Hazard Analysis

Job Hazard Analysis

Summary

Hazard Communication

Hearing Conservation

Heat Stress

Heavy Equipment Operation

Daily/shift inspections and tests

Equipment requirements

Maintenance and repairs

Towing

Parking

Hoisting/Rigging

Drums and Sheaves

Wire Rope

Hot Work

Safe Practices for Welding, Cutting and Brazing

Housekeeping

Incentives

Observation

Inspections/Audits

Disciplinary Action

Program Outline

Lock-out/Tag-out

Manual Lifting and Handling of Heavy Objects

Personal Protective Equipment (General)

Hand Protection

Respiratory Protection

Foot Protection

Head Protection

Hearing Protection

Safety Belts

Eye Protection

Responsibilities

Minimum Standard Table

Respiratory Protection

Safety Training

Required Employee Training

Receipt and Acceptance

Health and Safety Program

Introduction

Purpose

(Client Company) is committed to the health and safety of its most important asset: its employees. At no time will employee safety or health be jeopardized to take shortcuts, in order to save money, or meet deadlines. The (Client Company) Safety Manual is intended to inform all employees of the Company's safety policies and procedures; and is intended to serve as a resource and reference manual for managers and employees.

The goal of the Safety Manual is to reinforce information provided in the Company health and safety training programs, memoranda and safety meetings, and to create a safer work environment for our employees. This manual has attempted to anticipate situations employees might typically encounter. However, the reader is cautioned that we cannot anticipate every hazard; and additional hazard evaluation, procedures, or training may be required for specific jobs. The appropriate personnel will address these before a new task is begun.

Rationale

This manual is written in compliance with U.S. Department of Labor, Occupational Safety and Health Administration regulations 29 CFR (Code of Federal Regulations) 1910.1200 and 8 CCR (California Code of Regulations) 3203. The program is designed specifically to identify, evaluate, and control safety and health hazards and to provide for emergency response for (Client Company) employees during the course of work activities.

Scope

The scope of the Safety Manual covers three main topics of concern:

  • Organizational Structure of the Program,
  • Hazard Evaluations,
  • Health and Safety Program, policies and procedures.

Employee Rights and Responsibilities

(Client Company) will provide employees with information, direction and training to ensure that the employees know what is expected in the areas of health and safety. In turn employees are required to do the following:

  • Read those portions of the Safety Manual that apply to your job duties, understand them, and follow their provisions.
  • Attend required safety training classes, safety meetings, and apply the information in production and maintenance functions.
  • Follow Company safety policies, procedures, and rules at all times.

Questions regarding the contents of this document or interpretations should be directed to your supervisor or to CBR Risk Department personnel. The continued success of the Health and Safety Program involves a diligent effort by everyone in our organization. The safe execution of client and corporate objectives requires planning, preparation, and implementation. Planning and preparation for potentially hazardous work should include reference to this Safety Manual and attention to its provisions. Implementation of project safety practices also requires recognition of the importance of the safety guidelines and policies in this manual.

All employees are encouraged to make suggestions or report safety deficiencies to company management or to CBR Risk Department personnel. No employee will be discharged or discriminated against for reporting hazards to the proper authorities.

Regulatory Agency Inspections and Other Guests

For safety reasons, non-employees are restricted from entering company work areas or operations sites without approval. Each employee should take care and use caution to insure the safety of any approved guest they escort onto the premises. At no time should guests be brought into a potentially dangerous situation.

Areas of particular hazard include company warehouses, storage areas, and sites involving the use of heavy equipment or chemicals. Guests are permitted in hazardous areas only by approval and only after reviewing and agreeing in writing to strictly abide by the facility safety plan. Either company management or their designated representative must accompany guests at all times. Guests will not be issued respirators, and may not enter areas that require respiratory protection unless they have their own appropriate respirator. Under no circumstances are minors (under 18 years) allowed into any hazardous area.

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Health and Safety Program

Letter from CBR’s Risk Department

CBR is pleased to present this safety program. It is designed to enhance operational productivity by reducing and eliminating accidents and injuries to your company’s most vital asset: you, the employee.

Accident prevention is a primary responsibility of every employee at (Client Company), from the president to each individual employee. We encourage communication and recommendations involving policies, procedures or associated documentation. Any and all recommendations will be fairly reviewed, discussed and implemented if appropriate to your program.

This program allows for routine scheduled training in which all employees are encouraged to participate. Routine inspections provide for evaluations on how the program is proceeding. This safety program will only work with your participation. We believe that safety can be an intricate part of daily work. We know that there is no policy or procedure that can accommodate every situation, but your input will assist us in developing a program that will be feasible and utilized.

I encourage questions regarding these policies and procedures, and welcome your participation.

If I can be of assistance to you or answer questions regarding safety in your workplace, please contact me.

Respectfully,

Kym Varner

Risk Manager

602.200.8500 x2012

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Health and Safety Program

Letter from (Client Company)’s Management

(Client Company) is totally committed to the fact that our employees are our greatest assets. Our primary concern is for the health, safety and welfare of employees.

We are firmly dedicated to the principle that an accident free work place is a realistic goal. To accomplish this, employees must be confident that our company can furnish you an environment free of recognized hazards that may cause serious injury or harm. Henceforth to assure a safe work area for employees, all work is to be tasked and/or completed in compliance with safety rules, regulations, standards, and procedures as outlined in this manual. It is the responsibility of management and supervision to provide and maintain a safe work place for employees within their responsibility.

To meet this responsibility, management and supervision must be thoroughly familiar with company safety policies and procedures and must implement and enforce such without hesitation or exception. In addition, each employee has the personal responsibility to perform his/her job in a manner that ensures their own safety and that of co-workers. Your duties as an employee of (Client Company) require your complete attention to detail, so an injury/accident free work place is a reality.

Sincerely,

(Client Company) Management

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Health and Safety Program

(Client Company)’s Commitment

(Client Company) will take responsible precautions in the performance of work to protect the health and safety of employees and members of the public; to minimize danger from hazards to life and property; and to comply with health and safety regulations and requirements. Having a zero tolerance for injury within the work place adds a new dimension to the practice of occupational health and safety. Considerations beyond those of the typical industrial setting must be made to incorporate our company’s vision for safety.

Employees are expected to accept personal responsibility and concern for the health and safety of themselves, fellow workers, subcontractors, and visitors through the knowledge of, and compliance with, Company programs and policies, attending training programs, and abiding by established rules and procedures.

(Client Company) is not tolerant of any employee who modifies or alters any equipment or procedures, or performs work that is inconsistent with the manufacturer's instructions, and/or established operating Health and Safety Plan (HASP) or procedures. In addition, any employee who fails to follow the established HASP or procedures will be subject to disciplinary action. Questions or violations should be reported to (Client Company) management or the CBR Risk Department for follow-up.

In order to ensure continued commitment to health and safety policies, we have set certain goals, objectives and performance indicators. These include the following Safety and Health goals as a minimum:

  1. No fatalities,
  2. No lost time injuries/illness,
  3. No property damage or fire loss.

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Health and Safety Program

Summary of Responsibilities

Owner/Branch/General Manager

  • Ultimate authority on safety matters within the company.
  • Guide the Safety Coordinator in formulating and managing the safety program.
  • Monitor safety program through evaluations.

Safety Coordinator

  • Safety material promulgation and distributions.
  • Accident follow-ups, filing, investigating, and monitoring company safety program.
  • Manage inspection program.
  • Conduct routine inspections.
  • Maintain documentation of scheduled safety meetings

Department/Project Manager/Superintendent

  • Conduct routine scheduled inspections, training programs and accident investigations.
  • Monitor safety program through evaluation updates.
  • Advise on necessary mishap prevention to Safety Coordinator.
  • Be accountable for inspection and training programs.
  • Accident follow up and reporting to CBR.
  • Serve as point of contact for evaluation of the safety program.

Safety Committee

(This can be a fixed committee or one in which membership rotates quarterly to fulfill the following tasks.)

  • Conduct accident investigations as required for lessons learned.
  • Make recommendations based on work experience and submitted reviews for safety equipment and safety procedures.

Supervisor/Foreman

  • Conduct and document scheduled safety meetings.
  • Conduct and document regularly scheduled safety inspections and enforce safety policies and procedures. (Documentation may be in the form of checklists.)
  • Verify that documentation is submitted and accurate.
  • Assist in investigations of accidents & near misses as required.
  • Ensure that personnel are provided with safety equipment necessary to perform tasks.
  • Ensure training is carried out and immediate actions are taken to correct hazards.
  • Enforce the safety program to employees.

Safety Technician

  • Conduct mishap prevention training as necessary.
  • Assist in mishap investigations as required, ensuring prescribed safety procedures are followed and review documentation for accuracy.
  • Provide technical advice on accident prevention.
  • Recommend safety program improvements to Safety Coordinator.

Note: If your company does not have each of these levels of authority, the responsibility listed rolls upward to the next level of authority present in the company.

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Health and Safety Program

Employee Rights and Responsibilities

(Client Company) will provide employees with information, direction and training to ensure that employees know what is expected in the areas of health and safety. In turn, employees are required to do the following:

  • Read those portions of this Safety Manual, which apply to your job duties, understand them, and follow their provisions.
  • Attend required safety training classes, safety meetings, and apply the information in production and maintenance functions.
  • Follow Company safety policies, procedures, and rules at all times. This is a condition of employment.
  • Take all reasonable precautions to prevent injury to self and to fellow employees,
  • Perform only those tasks you believe you can do safely and have been trained to perform, and immediately report any accidents and/or unsafe conditions to supervisors or safety representatives.
  • Implement the procedures set forth in this Health and Safety Plan and report any deviations from the procedures described in the Health and Safety Plan to your supervisor, company management or the CBR Risk Department.
  • Notify your supervisor or company management of any associated special medical problems you may have and see that other appropriate personnel are aware of any such problems.

Questions regarding the contents of this document or interpretations should be directed to company management or the CBR Risk Department. The continued success of the (Client Company) Health and Safety Program involves a diligent effort by everyone in the organization. Planning and preparation for potentially hazardous work should include references to the Safety Manual and attention to its provisions. Implementation of safety practices also requires recognition of the importance of the safety guidelines and policies.

All employees are encouraged to make suggestions or report safety deficiencies to their immediate supervisor, company management or the CBR Risk Department. No employee will be discharged or discriminated against for reporting hazards to the appropriate personnel.

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Health and Safety Program

Accident/Incident Procedures

These procedures are intended to insure that all injured workers receive the best possible care. Thus, specific protocols have been established with pre-authorized medical facilities. Failure to seek treatment at the appropriate pre-authorized medical facilities may lead to injured workers becoming responsible for medical bills.

Near Misses and Accidents without Injuries

Definition: Any incident that does not result in injury of damage, but that could result in such if no attention is given to prevention of the same sort of incident.

  1. Notify the immediate Supervisor/Foreman as soon as possible.
  2. Obtain the Employee’s Injury Report Form from the Supervisor/Foreman, complete and submit.
  3. Supervisor/Foreman must complete and submit the Supervisor’s Injury Report.
  4. These formsare to be submitted to the CBR Risk Department within 24 hours. (Fax: 888-206-4537, Attn: Injury Counselor)

First Aid Cases

Definition: Occurrences where a minor injury is sustained, but medical attention is not necessary and the injured employee does not wish to seek medical attention. First aid may be administered on-site by a designated Competent Person, trained in first aid.

  1. Notify the immediate Supervisor/Foreman immediately.
  2. Obtain the Employee’s Injury Report Form from the Supervisor/Foreman, complete and submit per instructions on the form.
  3. Supervisor/Foreman must complete and submit the Supervisor’s Injury Report.
  4. These formsare to be submitted to the CBR Risk Department within 24 hours of the incident. (Fax: 888-206-4537, Attn: Injury Counselor)
  5. Only an employee fully trained and certified as a Competent Person in First Aid will administer basic first aid.
  6. If the Competent Person designates an injury beyond the capability of his/her training, the injured employee will be required to receive further evaluation and/or medical treatment by qualified medical personnel.
  7. Administration of first aid will be given only after safety precautions stated in the Blood-Borne Pathogens procedure have been taken.
  8. (Client Company) personnel are strictly forbidden to administer inhaled or injected medication.
  9. If the receiving employee desires further medical treatment, provisions will be made to ensure treatment is received.
  10. The employee will be taken to the pre-authorized medical facility. (If you do not know your pre-authorized facility, please contact CBR.)
  11. If the employee refuses treatment from the Competent Person of First Aid or refuses to be treated by medical personnel, then a refusal statement will be hand-written by that employee and submitted to the CBR Injury Counselor.
  12. The statement must read: “I, (name) , do not wish to seek medical treatment or file a workers’ compensation claim for the (nature of injury) injury I sustained on (date).”

Non-Critical Medical Treatment Cases

Definition: Occurrences where an employee is injured and seeks medical attention at a health care facility, but the injury is not life or limb threatening.)

  1. The injured employee will receive immediate medical care.
  2. Call CBR’s Emergency Hotline to receive assistance and instruction. (602-200-8500 x1)
  3. All injured employees who seek medical treatment will be directed to report tothe pre-authorized medical facility.
  4. Notify the immediate Supervisor/Foreman immediately.
  5. Obtain the Employee’s Injury Report Form from the Supervisor/Foreman, complete and submit per the instructions on the form.
  6. Supervisor/Foreman must complete and submit the Supervisor’s Injury Report.
  7. These formsare to be submitted to the CBR Risk Department within 24 hours of the incident. (Fax: 888-206-4537, Attn: Injury Counselor)
  8. Transportation of Injured Employees
  9. The Supervisor will designate an employee to take the injured or sick employee to the appropriate care facility and wait until the employee is released.
  10. Under no circumstance shall the injured or ill employee drive his personal vehicle, a company vehicle or a vehicle belonging to someone else for transportation to a medical facility.

Critical Medical Treatment Cases