PAY GRADE: 013
CLASS TITLE:CONTRACTUAL SERVICES SPECIALIST
ALLOCATION FACTOR(S)
This is administrative work making annual pre-qualification determinations of potential vendors and consultants, making minority business determinations, analyzing proposals and making selection recommendations, developing advertisements for contractual services, maintaining and analyzing statistics, analyzing and processing various types of submittals, and preparing reports.
EXAMPLES OF WORK PERFORMED:
(Note: The examples of work as listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position. Examples of work performed are not to be used for allocation purposes.)
- Creates and maintains the computer database.
- Assists in coordinating the services provided.
- Issues invoices for receivables, analyzes invoices for payables.
- Compiles and analyzes data.
- Receives applications and reviews, processes, maintains files and advises contractors of status.
- Coordinates district advertising.
- Maintains evaluation and status reports.
- Conducts weekly review meetings.
- Writes and places advertisements in appropriate periodicals to comply with Senate Bill 387 or Florida Statute 337.14.
- Compiles status for selection criteria.
- Assists in developing and monitoring pre-qualification
- requirements.
- Performs related work as required.
KNOWLEDGE, SKILLS AND ABILITIES:
(Note: The knowledge, skills and abilities (KSA's) identified in this class specification represent those needed to perform the duties of this class. Additional knowledge, skills and abilities may be applicable for individual positions in the employing agency.)
- Knowledge of the special terminology applicable to the service areas.
- Knowledge of office procedures and practices.
- Knowledge of the principles and techniques of effective communication.
- Knowledge of the methods of data collection.
- Knowledge of basic arithmetic.
- Ability to compile and analyze data for administrative decisions.
- Ability to organize and maintain records management systems. Ability to understand and apply applicable rules, regulations, policies and procedures.
- Ability to deal with the public in a tactful and courteous manner.
- Ability to perform basic arithmetical calculations.
- Ability to work independently.
- Ability to utilize problem-solving techniques.
- Ability to plan, organize and coordinate work assignments.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others.
- Ability to operate a personal computer effectively.
MINIMUM QUALIFICATIONS
- A high school diploma or its equivalent and five years of clerical experience.
- Vocational/technical training in business, clerical or office studies or any college coursework from an accredited institution can substitute at the rate of 30 semester, 45 quarter or 720 classroom hours for each year of the required experience.
EFFECTIVE:
9/21/1995
HISTORY:
01/01/1984