CLARE PARISH COUNCIL

ENVIRONMENT COMMITTEE

MINUTES FROM MEETING HELD TUESDAY 8 SEPTEMBER2010

In Attendance:

Cllr Jim Meikle (chairman)

Cllr Keith Mison

Cllr. Leslie Warmington

Melanie Evans (Clerk)

  1. Apologies

Cllr Derek Blakeand Cllr. Tony Sharp and Olive Smith

  1. Parishioners Question Time

None

  1. Approval of last meetings minutes

The minutes of the meeting held on 17 August 2010, were approved and signed.

  1. Matters outstanding from those minutes
  • The bench work outside the co-op is still to be completed. Action: Cllr Mison
  • Guardian 24 still to be completed.Action: Cllr Meikle
  • Waiting to hear back from St Eds on the bin requests for Westfield’s.Action: Clerk
  • Changes to street cleaner’s routes and reporting sheets. Action: Cllr Meikle.
  • Waiting to hear which weed killer St Eds use. Action: Clerk
  • Number of bins requiring lids not yet determined. Clerk to ask Brian.
  • Key register, permissions and requests are still t be completed.Action: Clerk
  • Summary of tree report needs giving to Clerk.Action: Cllr Mison
  1. Review of the schedule of maintenance of the cemetery, chapel, Nuttery, greensward’s and trees

The committee reviewed and updated the schedule of works dated April 2010 to March 2011. See attachment to minutes.

  1. To receive an update on the maintenance of the mower

The mower will be looked at on Friday. Action: Cllr Mison

The Clerk has not found storage yet but will try Pryke Builders on the new number supplied by Cllr Mison. Action: Clerk

  1. To discuss the next steps for the chapel

There is no update o which contractor has been picked by the insurers. No actions for EC until this has been done.

  1. To discuss the next steps for the street cleaners proposal

It was agreed an advert and job pack should be produced on Friday and that the adverts should go on the website, notice boards and Parish news. Action: Clerk and Cllr Meikle.

  1. To receive an update on the Pashlers Alley notice board

A revised quote for a larger notice board from Harry Stebbings was presented by the Clerk. The design and dimension is now correct but more quotes are needed. Action: Clerk

  1. To review the asset register

The EC reviewed the current asset register and made a number of changed. See attachment to minutes.

  1. To discuss the request from Clare in Bloom to allow permission for wooden planters along the cemetery path

This action came to the EC as a request from the PC. After much discussion about the health and safety aspects of this and the concerns about usual and emergency access it was decided more information was needed. The clerk will write to Clare in Bloom and ask for the dimensions of the planters and then the EC will consider the request as part of the redevelopment of the chapel site. Action: Clerk and EC

  1. To discuss the replacement of the three boards on the common

The Clerk was asked to write to Dedham Vale and Stour Valley AONB to ask if they will replace the text on the 3 signs on the common.Action: Clerk

  1. To discuss the removal of chippings from the cemetery to the Nuttery

Cllr Mison has received two quotes for the hire of a digger for two days to move the cemetery wood chippings to the cemetery. The quotes were £210+VAT and £160+VAT. The EC agreed to go ahead with the £160 quote and Cllr Mison will do the work. Action: Cllr Mison

  1. To receive agenda items for next meeting

Precept

Street cleaners

  1. The date of the next meeting was postponed from Wednesday6 to Thursday 7 October.

The meeting closed at 8pm