Date Received / Fee Paid / Application
Number / Sent to:
Police
Firemaster
Environmental Health
Community Health & Safety
Building Standards
Traffic Management
Trading Standards
Ward Councillors
Cleansing
Animal Health & Welfare
Noise / Comments / DECISION
Granted
Refused
Continued
DATE / Licence Number / Expiring

Stirling Council

Civic Government (Scotland) Act 1982

Application for the Grant of a Temporary Public Entertainment Licence

EACH QUESTION MUST BE ANSWERED / PLEASE PRINT IN BLOCK CAPITALS
Type of Licence Applied for /
Circus / Shows/
Games /
Fun Day / Fireworks / Fun Fair
Q1 TO BE COMPLETED IF APPLICANT IS AN INDIVIDIAL
a. Full Name / Surname / Forename(s)
b.State Trading Name.
c. Home Address / Postcode:
d. Telephone Number /
Home:
/
Mobile:
/ Business:
e. E-mail Address
f. Age, Date of Birth & Place of Birth / Age / Date of Birth / Place of Birth
h. Are you to carry out day-to-day management of the business? / Yes No If no give name, home address and date of birth of the manager.
Name:
Address:
Date of Birth:
Q2 TO BE COMPLETED IF APPLICANT IS A NON NATURAL PERSON (Business/Organisation/Committee)
a. Full name of Company
b. Address of principal or registered office: / Postcode:
c. Telephone No
d. E-mail address
E. Full names, home addresses and dates and place of birth of all directors or partners (continue on separate sheet if necessary)
Name / Address / Date of Birth / Place of Birth
f. Full name, home address and date and place of birth of employee or agent who is to carry out day-to-day management. / Name:
Address:
Date of Birth:
Q3. LICENCE DETAILS
a. Have you had an application for a similar licence refused in the last year?
/
Yes /
No
b. Name of event?
c. Name and address of the premises?
(Detailed site plan must be provided)
/ Postcode:
d. Name and Address of Landowner?
N.B THE COUNCIL WILL REQUIRE SIGHT OF WRITTEN CONSENT FROM THE LANDOWNER WHEN APPLYING FOR A LICENCE.
e. Has a full event plan been drawn up and enclosed?
/
Yes /
No
N.B. THE COUNCIL WILL REQUIRE SIGHT OF A FULL EVENT PLAN INVOLVED WITH THIS APPLICATION. IE FULL DETAILS OF ALL ATTRACTIONS, SHOWS ETC. GIVING DETAILS OF ALL ACTS/PERFORMERS, NUMBER OF PERFORMERS, DETAILS OF ACTS/PERFORMANCES ETC WHEN APPLYING FOR A LICENCE.
f. Date(s) of event?
g. Days/hours during which it is proposed to trade? /

Day

/ From / To
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
h. Maximum number of persons to attend event?
i. Will food or mobile caterers be provided? (including ice cream vans) If yes please give names & contact details (continue on separate sheet if necessary)
Have all vendors completed and returned the event form and been verified as suitable to trade at the event? / Yes No If YES see Appendix B attached
Yes No
j. Will alcohol be sold at this event.
If YES see Appendix C attached / Yes
If yes a separate Occasional Licence will be required under the Licensing (Scotland) Act 2005 / No
k. Has a health and Safety Assessment been carried out for the event?
/
Yes /
No
N.B THE COUNCIL WILL REQUIRE SIGHT OF THE HEALTH AND SAFETY ASSESSMENT WHEN APPLYING FOR A LICENCE.
l. Has a fire risk assessment been carried out for the event? / Yes / No
N.B THE COUNCIL WILL REQUIRE SIGHT OF THE FIRE ASSESSMENT WHEN APPLYING FOR A LICENCE See website: www.infoscotland.com/firelaw - ALSO SEE APPENDIX A FOR WHAT IS REQUIRED WITHIN FIRE RISK ASSESSMENT
m. Number of Stewards being provided?
n. Name and address of company providing public liability insurance?
N.B THE COUNCIL WILL REQUIRE SIGHT OF THE INSURANCE POLICY WHEN APPLYING FOR A LICENCE.
o. Are there any stages / platforms / raised structures / seating / marquees?
If YES see Appendix D - Section 89 Certificate from Building Standards may be required / Yes
Please circle as appropriate
Stages / Platforms / Seating
Raised Structures / Marquees / No
p. Is there a public address system for emergency announcements / Yes / No
q. What arrangements have been made for cleaning the site during and after the event and disposal of rubbish?
r. What arrangements have been made with regard to Car Parking?
s. Name of person contacted for the following:
Police Scotland:
Central Scotland Ambulance Service:
Central Scotland Fire & Rescue Service:
Stirling Council, Traffic Management :
Stirling Council, Cleansing Service:
Q4. TO BE COMPLETED IF EVENT IS A CIRCUS
a. Is the applicant a member of the Association of Circus Proprietors of Great Britain? / Yes / No
b. Is the applicant aware of the code of practice and standards laid down by the Association of Circus Proprietors of Great Britain. / Yes / No
c. Are there any animals that perform with the circus? / Yes
PLEASE GIVE FULL LIST / No
N.B THE COUNCIL WILL REQUIRE A FULL LIST OF THE SPECIES OF ANIMALS THAT FORM PART OF THE ENTERTAINMENT WHEN APPLYING FOR A LICENCE.
d. Please state name and address the usual vetinary surgeon that the circus uses for the animals.
N.B A CURRENT VETINARY CERTIFICATE FOR ALL THE ANIMALS IN THE CIRCUS MUST BE PRODUCED BEFORE ANY PERFORMANCE IN THE STIRLING AREA.
Q5. TO BE COMPLETED IF EVENT INVOLVES FIREWORKS
a. Name & address of Company/Person setting off the fireworks

b. The fireworks regulations create a general prohibition that fireworks must not be set off between the hours of 11pm and 7am, except on 4 permitted fireworks nights. For 5 November fireworks must cease at 12midnight, Chinese New Year (spring festival), Diwali and 31 December fireworks must cease at 1am the following day.

If it is intended for fireworks to be set off later than permitted hours, a dispensation from the prohibition can be granted under certain circumstances by the council.
Is dispensation required / Yes / No
Q6. TO BE COMPLETED IF EVENT INVOLVES A FUN FAIR (INCLUDING BOUNCY CASTLES)
a. Specify which amusements/rides/stalls are to be present at the fun fair & state who will operate ride (continue on a separate sheet if necessary).
N.B CURRENT PUBLIC LIABILITY INSURANCE & SAFETY CERTIFICATES FOR ALL RIDES MUST BE LODGED 3 DAYS PRIOR TO THE FUN FAIR. IF CURRENT DOCUMENTS ARE NOT SUBMITTED THE RIDE WILL NOT BE INCLUDED ON THE LICENCE.
Q7. / Subject to the provisions of the Rehabilitation of Offenders Act 1974, state below particulars of any convictions, including Road Traffic Offences, against any persons named in this application and Fixed Penalties incurred (continue on a separate sheet if necessary) (if none please state ‘NONE’).
Name / Date / Court / Offence / Sentence
(If none, please write “NONE” in this box).
I declare that the particulars given by me on this form are correct to the best of my knowledge and belief.
Date: ...... / Signature: ......
Applicant/Agent
Address of Agents (if any):
......
......
NB / Any person who in or in connection with the making of this application makes any statement which he knows to be false or recklessly makes any statement which is false in a material particular shall be guilty of an offence and liable, on summary conviction, to a fine not exceeding £2,500.
Please Allow A Minimum Of 10 Weeks Notice For Your Event Application To Be Processed
Please note that FLY POSTING is not allowed and a charge will be incurred if posters need to be removed

FEE TABLE

APPLICATION FEE TEMPORARY PUBLIC ENTERTAINMENT LICENCE

Please see below for the fee payable for your event

Type of Temporary Public Entertainment Licence

/

Fee

Community/Voluntary Organisations

/

£113

Commercial Events

/

£176

Fireworks

/

£176

Fun Fairs

/

£176

Large commercial events (e.g. castle concerts)

/

£3,565

EXEMPTIONS

At a meeting of the Council’s Planning and Regulation Panel it was agreed that events that meet all of the following criteria be exempt from requiring a temporary public entertainment licence:

1.  An event organised by a charity or voluntary/community group (that can demonstrate/confirm that they are not for profit organisation) this will also include such community events as gala days and village fetes;

2.  Admit no more than 300 people in total to the event; and

3.  Do not charge an entry fee or, where an entrance fee is charged, it is for not more than £10 per person (2012 prices) or where entry is by voluntary donation.

Please allow a minimum of 10 weeks notice for your event application to be processed

CIVIC LICENSING

RACE EQUALITY SCHEME

MONITORING FORM

Please return this form with your application.

Stirling Council has adopted a Race Equality Scheme and Race Equality Action Plan in order to help it tackle any issues of race discrimination in carrying out its functions. In particular, the Council wishes to be sure that no applicant for a civic licence, or holder of a civic licence, receives less favourable treatment on the grounds of their racial origin.

As a first step, the Council wishes to gather general information about the racial origin of people making applications to it. All personal information supplied will be used solely for the purposes stated in this form. No information will be passed on to others or used for any purpose other than statistical analysis. In particular this form will be kept separate from any application form and will not be used during the processing of the licence application. Stirling Council is registered under the Data Protection Acts.

Please, therefore, complete the form below and return it with your licence application.

Racial Origin

 White  Pakistani

 Black (African or Caribbean)  Chinese

 Bangladeshi  Indian

 Other (Please specify)

Type of Licence Application

 Circus  Private Hire Vehicle  Taxi Vehicle

 Fairground  Private Hire Driver  Taxi Driver

 Indoor Sports  Public Entertainment  Venison Dealer

 Late Hours Catering  Second Hand Dealer  Window Cleaner

 Market Operator  Sex Shops

 Metal Dealer  Street Traders

CIVIC LICENSING

TEMPORARY PUBLIC ENTERTAINMENT CHECKLIST

PLEASE ENSURE THAT THE FOLLOWING DOCUMENTATION IS SUPPLIED WITH YOUR APPLICATION

1.  Application – Completed and Signed

2.  Appropriate Fee As Per Table

3.  Landowner Consent Letter – Even if Council Venue

4.  Site Plan – Full detailed plan showing layout and entrance/exit and emergency access

5.  Event Plan – Description of What Events Will Be Taking Place and How Your Day Will Proceed

6.  Public Liability Insurance Certificate

7.  Fire Risk Assessment – This must state who the responsible person will be and how they will be noticed by Fire Scotland should they need to attend – See Appendix A

8.  Health & Safety Risk Assessment

9.  List of All Traders Attending – Stalls etc / Food Vendors / Funfair Rides

10.  Food Safety Event Forms For All Food Vendors (Including Ice Cream) – Documents must be received no later than 21 days prior to event – See Appendix B

11.  Beer Tent/Bar – An Occasional Licence is required – See Appendix C for application and guidance

12.  Staging / Raised Structures Section 89 (if required) – See Appendix D for application and guidance

13.  Funfairs - All Insurances and Safety Certificates for each Operator/Ride

14.  Animals – A List of all Animals Involved In Show and all necessary certificates/documents

15.  Infection Control Measures to Prevent E.coli 0157 – See Appendix E for guidance

Should this information not be available at the time of submission of your application, then please advise Licensing of the delay and forward all appropriate documentation 14 days prior to the event. If this information is not lodged within the 14 days the licence will not be issued.

Licensing Section - 01786 233614

APPENDIX A

SCOTTISH FIRE AND RESCUE SERVICE

GUIDANCE NOTES RELATING TO WHAT IS REQUIRED WITHIN FIRE RISK ASSESSMENTS FOR EVENTS

All areas of fire safety as per sector specific guidance (Scottish Government Website: Fire Law) should be covered within the Fire Risk Assessment being submitted.

Reviewed Fire Risk Assessments for repeat events (date of Review should be within 12 months of the event date/application). The Fire Risk Assessment for every event should be looked at every year and updated accordingly.

When completing your Fire Risk Assessment the following should be submitted along with the application:-

Adequate Site Plan for Event

Event Times and Details

Access and Egress for Emergency Vehicle attendance

Access and Egress for members of the public attending the event

Use of outside contractors for catering etc should be highlighted and relevant information noted for contractor’s equipment etc

A suitable and sufficient Emergency Action Plan including but not limited to:-

Responsible Persons – These people should be clearly visible to Scottish Fire & Rescue Service should they need to attend

Method of signalling evacuation

Managing Evacuation

Provision of Extinguishing Media (Policy on Fighting Fires)

Electrical Testing of Equipment in Use

Staff/Committee Members/Volunteers training details where appropriate

Contingency Measures

APPENDIX B

ENVIRONMENTAL HEALTH - FOOD SAFETY

EVENTS FORM

Please note that all relevant documentation should be supplied no later than 21 days prior to the event

Failure to supply relevant documentation will result in your company not being included on the licence

HACCPS / Gas Safe / Food Hygiene Certificate / Public Liability Insurance / Certificate of Compliance

Licence Operators Vendor Checklist

Please complete this form for approval to operate at this event.

Name of Event
Date of Event
Name of Food Outlet
Registration Number
(if applicable)
Type of Food Outlet (e.g. burger van /fish & chips /ice cream, retail and detail types of food.)
Local Authority you are registered with
Contact Name
Contact Telephone Number

Food Safety Management System

Do you have documentation on the food safety controls you adapt to ensure the food you prepare is safe to eat. / YES / NO
Do you keep monitoring record sheets, training records, etc? / YES / NO
Are these available for inspection on your trailer/stall? / YES / NO

In addition you must have your documented food safety management system (for example completed (CookSafe Manual) and a copy of your current Food Hygiene Information Scheme Certificate available during the event.