CITY OF WATERVILLE
REGULAR MEETING COUNCIL AGENDA JULY 2, 2012
WORKSHOP
5:30 P.M.
POLICE STATION
City Manager Roy explained that the Committee had met with the architect and contractor so that a proposed site floor plan and schedule could be discussed with the City Council. Mr. John Charette of Port City Architecture explained that the cost is undefined as yet, but that the estimate of $2.6 million is a rough estimate based on the basic floor plan. Mr. Charette gave a general review of the site plan and building plan. He further indicated that he expects the documents to be ready to go out to bid by mid-August. Ms. Cordelia Pitman, representing the contractor Wright-Ryan, explained that the land must be over-excavated on the site, which would add an extra $100,000 in costs and that the rough cost estimates are based on costs that are in their databases, including contingency.
When asked by Councilor Thomas their opinion on how costs could be further reduced, Mr. Charette suggested that certain finishes, mechanical systems and furnishings are potential areas where saving could be realized. Councilor Stubbert questioned why this construction was estimated to be $200 per square foot, when a newly constructed Police Station in Sanford came in at $183 per square foot. Ms. Pitman explained that there are certain core components in Police Station structures, and that a smaller station, like the one proposed here, means that there is less area over which to spread the cost.
Resident Ernest Grolimund questioned whether there would be water on this site and expressed concern about the delays that the railroad tracks might bring, similar to the train crossing near Burger King. City Manager Roy explained that this site was not in the 500 year flood plain, that this location had a second exit and the train line near Burger King was more frequently used.
Mayor Heck asked if the cost to purchase the land from the Railroad was known. City Manager Roy estimated that it would be around $10,000. Councilor Thomas inquired the status of those negotiations and was told by City Manager Roy that once the land appraisal was finalized the city would start formal negotiations.
Mr. Tom Nale stated that he agrees with the need for the new police station and has no concern of the proposed cost, but shared his concern over the location at Head of Falls. He said that negotiating with the railroad would be difficult. Mr. Nale further stated that he is concerned that, should a train be blocking the main entrance, emergency vehicles would be unable to enter through the underpass.
Mayor Heck asked the City Manager to explain the procedure for looking at this issue again. Mr. Roy answered that the Council could start the entire process again, if it wishes.
Mr. Ernie Grolimund questioned whether there had been any serious consideration to purchasing the Sentinel building for use as City Hall, and expanding the Police Department into City Hall. Councilors answered that since City Hall is an historic structure, there were stringent building requirements that would limit renovations of that space.
Mr. David Geller, expressed concern with the location stating that there are many limitations inherent with it, particularly with the layout of the site because of the sewer lines and the close proximity of the railroad tracks and the river. He further questioned the deed restriction requiring the city to make available 20 parking spaces for the Sentinel building.
Ms. Nancy Sanford of Waterville expressed sadness regarding the proposal to occupy waterfront property with a Police Station.
Ms. Heather Merrow, 9 Autumn Street, stated her frustration that costs for the needed land are still unknown, as the city has yet to negotiate the sale of the property with the railroad.
REGULAR MEETING
Regular Meeting Called to Order at 6:40 p.m.
PRESENT: KAREN HECK, MAYOR
MIKE ROY, CITY MANAGER
COUNCILORS: CHARLES F. STUBBERT, JR., CHAIR, ROSEMARY WINSLOW, ERIK THOMAS, JOHN O’DONNELL, ELIZA MATHIAS, KAREN RANCOURT-THOMAS
ABSENT: GEORGE MYERS, JR.
COMMUNITY NOTES
None
APPROVAL OF CONSENT AGENDA
CITY COUNCIL MEETING OF JUNE 19, 2012
RESOLUTION 133-2012 ROLL OF ACCOUNTS NO 13
Motion Made and Seconded for Approval of Consent Agenda
Approved: All in Favor (6-0)
UNFINISHED BUSINESS
RESOLUTION 128–2012 AUTHORIZING ISSUANCE OF A SECONDHAND DEALER’S LICENSE TO GREGORY PAUL VIOLETTE, D/B/A THE RHYTHM OF THE FUTURES, LLC
Motion Made and Seconded to Adopt
Vote: All in Favor (6-0)
ORDER 131–2012 ACCEPTANCE AND APPROPRIATION OF 2012 HIGH VISIBILITY IMPAIRED DRIVING ENFORCEMENT PROGRAM GRANT
Motion Made and Seconded to Read by Title Only
Passed (6-0)
Motion Made and Seconded to Adopt (Second Reading)
Vote: All in Favor (6-0)
Motion Made and Seconded to Take a Third Reading by Title Only
Vote: All in Favor (6-0)
Motion Made and Seconded to Adopt
Councilors Voting Yes: Stubbert, Winslow,
Thomas, O’Donnell, Mathias, Rancourt-Thomas
Councilors Voting No: None
Councilors Absent: Myers
Vote: All in Favor (6-0)
ORDINANCE 132–2012 AMENDMENT TO PROPERTY MAINTENANCE ORDINANCE
Motion Made and Seconded to Read by Title Only
Passed (6-0)
Motion Made and Seconded to Adopt (Second Reading)
Vote: All in Favor (6-0)
Motion Made and Seconded to Take a Third Reading by Title Only
Vote: All in Favor (6-0)
Motion Made and Seconded to Adopt
Councilors Voting Yes: Stubbert, Winslow,
Thomas, O’Donnell, Mathias, Rancourt-Thomas
Councilors Voting No: None
Councilors Absent: Myers
Vote: All in Favor (6-0)
NEW BUSINESS
RESOLUTION 134–2012 AUTHORIZING APPROVAL OF A MOBILE FOOD VENDOR’S LICENSE TO JOHN & WENDY BARD, D/B/A TJ’S BURGERS & DOGS
Motion Made and Seconded to Adopt
Vote: All in Favor (6-0)
RESOLUTION 135-2012 AUTHORIZING APPROVAL OF A VICTUALER’S LICENSE TO KENNETH DROWN D/B/A JOE JOE’S BREAKFAST & LUNCH
Motion Made and Seconded to Adopt
Vote: All in Favor (6-0)
RESOLUTION 136-2012 BID AWARD – FY 12/13 MOTOR FUELS
Motion Made and Seconded to Adopt
Vote: All in Favor (6-0)
RESOLUTION 137-2012 BID AWARD – FY 12/13 WINTER ROAD SALT
Motion Made and Seconded to Adopt
Vote: All in Favor (6-0)
APPOINTMENTS
PERCY “MONTY” SMITH – KENNEBEC SANITARY TREATMENT DISTRICT TRUSTEES TERM TO EXPIRE IN 2015
Motion Made and Seconded to Adopt
Vote: All in Favor (6-0)
MANAGER’S REPORT
Motion Made and Seconded to Adjourn
Adjourned at 7:30 p.m.
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City Clerk
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