MINUTES

CITY OF THORP REGULAR CITY COUNCIL MEETING

MONDAY, MAY 11, 2015 AT 6:30PM

IN THORP CITY HALL

ROUTINE BUSINESS

  1. Call to Order/Pledge of Allegiance

The meeting was called to order. In attendance were Mayor Stroinski; Alderpersons Baumgarten, Abramczak, Smriga, and Wnek; DPW McCredden; Police Chief Verges; Deputy Clerk-Treasurer Pogodzinski; Library Director Beloungy; and City Administrator Reeg. Alderperson Lawcewicz was absent.

  1. Comments and suggestions from pre-registered citizens

None.

  1. Consent Agenda—The City Council, with a single vote and without debate, may act upon the following items. Any council member wishing to debate an individual item may request that it be considered separately
  2. Approval of minutes from April 13, 2015 Regular City Council meeting
  3. Approval of minutes from April 21, 2015 Special City Council meeting
  4. Approval of Operator’s License—Karla J. Hubbard
  5. Approval of Operator’s License—Karol M. Todd
  6. Approval of appointment of Cheryl Niemuth to the East Thorp Cemetery Association Board and the Main Street Revolving Loan Fund Committee

M/M/S (Wnek, Baumgarten) to approve all. Carried unanimously.

  1. Discussion and possible action relating to monthly reports:
  2. Administrator’s Report, Financial Report, Vouchers, Payroll Register & Journal Entries

M/M/S (Wnek, Abramczak) to approve all as presented. Carried unanimously.

  1. Police Department monthly report

Noting in addition to the monthly report.

  1. Public Works/Utilities monthly report

Nothing in addition to the monthly report.

  1. Library monthly report

Beloungy also reported that summer programming at the library this year would be run through the summer school program by Kim Quinnell.

  1. Reports from various committees

None.

  1. Reports from elected officials

None.

OLD BUSINESS

Items #15 and #22 were taken out of order at this time. Minutes will be kept in numerical order for record- keeping purposes.

  1. Discussion and possible action relating to establishment of list of stakeholder groups to include in the community branding project

A good list of stakeholder groups was established to participate in this project.

No action taken.

  1. Approval of 2015-2016 Agreement with the City of Thorp Professional Police Officers Association and WPPA

The agreement had not been completed in time for approval at this meeting. It will be brought back next month.

No action taken.

  1. Resolution 2015-05-1 “Resolution Establishing Fee for PBT Testing”

M/M/S (Baumgarten, Smriga) to amend the resolution so that the last sentence concludes: “…that is not part of an investigation by the Thorp Police Department”. Carried unanimously.

M/M/S (Baumgarten, Abramczak) to adopt the resolution as amended. Carried on a 3-1 vote with Alderpersons Baumgarten, Abramczak and Smriga voting aye, and Alderperson Wnek voting no.

  1. Resolution 2015-05-3 “Resolution Approving Final Pay Application from Haas Sons Inc. for 2014 S. Washington St. (STH 73) Project”

M/M/S (Baumgarten, Wnek) to adopt the resolution. Carried unanimously.

  1. Discussion and possible action to award bids for W. School Street project

Due to the sole bid coming in 37% higher than projected costs, coupled with the higher than anticipated costs being projected for the Stanley St. project, Reeg suggested delaying this project until it could be jointly bid with a larger project.

M/M/S (Baumgarten, Smriga) to postpone the project. Carried unanimously.

  1. Resolution 2015-05-2 "Preliminary Resolution Declaring Intent to Special Assess a Portion of the Cost of Water and Sewer Infrastructure on W. School St.”

Due to the action taken for agenda item #9, this resolution is not needed at this time.

No action taken.

  1. Discussion and possible action to award bids for concrete work for CTH X project

Haas had the lowest aggregate bid of $43,725.50 (compared to $47,378.00 from Wampole). However, Haas’s per unit curb price was lower, and Wampole’s per unit flat work price was lower. Both were willing to do only that portion on which they were the lowest.

M/M/S (Smriga, Abramczak) to award the curb & gutter work to Haas, and the flatwork to Wampole. Carried unanimously.

  1. Discussion and possible action relating to closing of SDWL loan for Well #15 and S. Washington St. water main replacement including:
  2. Resolution 2015-05-4 “Resolution Authorizing the Issuance and Sale of up to $594,692 Water System Revenue Bonds, Series 2015, and Providing for Other Details and Covenants with Respect Thereto, and Approval of Related $867,061 Financial Assistance Agreement”

M/M/S (Wnek, Smriga) to adopt the resolution (the final version of which received from Quarles & Brady did not include reference to the Financial Assistance Agreement). Carried on a unanimous roll call vote (with Lawcewicz absent).

M/M/S (Wnek, Smriga) to approve the Financial Assistance Agreement with the WDNR. Carried on a unanimous roll call vote (with Lawcewicz absent).

  1. Authorize execution of closing document

M/M/S (Wnek, Baumgarten) to authorize the Mayor and City Administrator to execute all necessary closing documents. Carried unanimously.

  1. Discussion and possible action relating to parking on N. Washington Street from Birch St. to Nye St. including:
  2. Review physical dimensions and existing conditions
  3. Review DOT standards and specifications
  4. Discussion and possible action relating to parking prohibition from Birch St. to Nye St.

After discussion with Randy Sanford at SEH and City Attorney Salm, Reeg reported that the parking lanes on STH 73 (N. Washington Street) were currently 6 feet wide—1 foot less than the current WDOT 7 foot standard. However, according to Salm, that did not mean that the City was obligated to prohibit parking, it simply meant that it was a grandfathered situation. After discussions, it was agreed that there had been no known accidents or significant safety concerns related to parking in this area, which it was generally agreed was rare. It was agreed by general consensus to take no action to prohibit parking at this time.

  1. Discussion and possible action relating to Yellowstone Trail Park bridge and bike trail

M/M/S (Baumgarten, Smriga) to not replace the bridge and instead to extend the bike trail on the north side of the creek to S. Clark St. Carried unanimously.

NEW BUSINESS

  1. Approval of economic development agreement with Wisconsin Bench in TID #6

Ron Dervetski was on hand from Wisconsin Bench to provide an overview of the proposed project. Reeg reported that the City Attorney had not made sufficient progress on the agreement for action to be taken tonight. It would be brought back at a special meeting in the very near future.

No action taken.

  1. Discussion and possible action relating to server upgrade and IT support services

Reeg reported that there was an unanticipated need for a server upgrade at City Hall. Two quotes had been received—one from Krista Computers (the IT support company for about the last 5 years) for $11,566.48, and one from Yellowstone Computing for $6151.20. Reeg recommended using contingency funds and awarding the work to Yellowstone Computing, along with transferring ongoing IT support and data backup services to Yellowstone as well.

M/M/S (Baumgarten, Wnek) to approve using Yellowstone Computing for server replacement and ongoing IT and data support. Carried unanimously.

  1. Discussion and possible action to approve contracting with Lexipol for updating and ongoing maintenance of police department policies and procedures manual

M/M/S (Wnek, Baumgarten) to approve the contract with Lexipol for $1485 annually. Carried unanimously.

  1. Resolution 2015-05-5 “Resolution Approving Pay Application #1 from Haas Sons Inc. for Phase 2 of the W. Liberty Drive Improvements”

M/M/S (Wnek, Abramczak) to adopt the resolution. Carried unanimously.

  1. Discussion and possible action relating to Parks & Recreation Board recommendation to remove old playground equipment from Keating Park

M/M/S (Smriga, Baumgarten) to dispose of the old play equipment as-is, by sealed bids, with the winning bidder being required to remove the equipment at their own cost and own risk. Carried unanimously.

  1. Approval of donation to Thorp Area Chamber of Commerce for annual fireworks display

M/M/S (Abramczak, Wnek) to approve the $1000 donation. Carried unanimously.

  1. Discussion and possible action relating to Planning Commission recommendation on Zoning Amendment application by Brian Grendzinski for 509 N. Boardman Street

M/M/S (Wnek, Smriga) to uphold the Planning Commission recommendation and deny the zoning amendment application. Carried unanimously.

  1. Discussion and possible action relating to Planning Commission recommendation on Conditional Use Permit application by Rick & Jamie Truckey for 205 N. Washington Street

M/M/S (Abramczak, Smriga) to uphold the Planning Commission recommendation to approve the Conditional Use Permit application with the requirements for four permanently maintained off-street parking stalls, and no entrance/access to the upstairs living quarters from inside the bar or any portion of the licensed premises. Carried unanimously.

  1. Approval of fire hydrant replacements

M/M/S (Wnek, Abramczak) to approve 2 total fire hydrant replacements via First Supply. Carried unanimously.

CLOSING BUSINESS

  1. Comments and suggestions from pre-registered citizens

None.

  1. Reports from Department Heads, Mayor, Council, Committees, and discussion of future agenda items

Reeg reported on an opportunity to earn a $15,000 fee for being involved in a conduit financing opportunity for a development in Altoona. The City Council was open to the concept. Reeg would bring more details back at a special meeting in the very near future. No action taken.

  1. Adjournment

M/M/S (Wnek, Baumgarten) to adjourn at 8:36pm. Carried unanimously.

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Date of Publication

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Ray Stroinski Randall D. Reeg

Mayor Administrator/Clerk-Treasurer