City of Red Bud, Illinois s6

City Council

September 8, 2015

CITY OF RED BUD, ILLINOIS

CITY COUNCIL

MEETING MINUTES

TUESDAY, SEPTEMBER 8, 2015

Red Bud City Hall

City Council Chambers

The City Council of Red Bud, Randolph County, Illinois met on Tuesday, September 8, 2015 at 7:00 P.M. at Red Bud City Hall, City Council Chambers.

Members Present: Mayor Tim Lowry, Clem Esker, Don Thompson, Mike Reed, Bill Hanebutt, Glenn Linnertz, David Friess, Kyle Donjon, Clarence Nail

Others Present: City Attorney Paul Ray; City Superintendent Josh Eckart; Administrative Assistant Pam Poetker; City Clerk Joanne Cowell

Others Absent: City Code Administrator Jeff Mueller, Chief of Police John Brittingham

I. Call to Order at 7:00 P.M. by Mayor Lowry

II. Pledge of Allegiance

III. Roll Call by City Clerk Joanne Cowell

IV. Approval of Financial Statements

Motion made by Council Member Reed, seconded by Council Member Hanebutt to approve the Financial Statements as presented and file for audit. The vote was as follows: Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye. Motion carried.

V. Line Item Transfers

There were none.

VI. Approval of Estimated and Listed Bills

Motion made by Council Member Reed, seconded by Council Member Thompson, to approve the estimated and listed bills. The vote was as follows: Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye. Motion carried.

VII. Consideration of any Additional Bills

Motion made by Council Member Thompson, seconded by Council Member Reed, to approve the invoice from Ray Law in the amount of $4,386.00, in addition to the invoice from Turman Contracting, LLC, in the amount of $337,306.70, as listed on the agenda. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye; Thompson, aye. Motion carried.

VIII. Correspondence and Public Guest Comments

There were none.

IX. Consent Agenda—Items Originated at Committee Level

Please note: Items with ** were removed from the consent agenda.

Consent Agenda – Items Originated At Committee Level as Indicated in ( )

A. City Council Meeting Minutes from August 3, 2015

Approval of minutes of August 3, 2015

Motion made by Council Member Hanebutt, seconded by Council Member Donjon, to approve under the omnibus designation, the items on the consent agenda. The vote was as follows: Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye: Nail, aye; Esker, aye; Thompson, aye; Reed, aye. Motion carried.

B. Special City Council Meeting Minutes from August 25, 2015

Approval of minutes of August 25, 2015

C. O.H. Bistro/David Dannenberg Loan (Finance)

Approval of loan documents and authorization of signatures. Attorney Ray noted that all the paperwork is in order, except the required second life insurance coverage may be on David’s father instead of Kathy.

D. Training Request – Travis Aaron (Public Health & Safety)

Approval of training request for Travis Aaron for Blood Alcohol Testing at Fairview Heights Police Depart., September 14-16, 2015

E. Training Request – Travis Aaron (Public Health & Safety)

Approval of training request for Travis Aaron for Current Trends in Drug Abuse at the Collinsville Police Depart., September 8, 2015

F. Training Request – Chris Hewitt (Public Health & Safety)

Approval of training request for Chris Hewitt to attend the 40 Hour First Line Supervisor & Leadership Dev. Course September 28 – October 2, 2015 at the O’Fallon Police Depart.

G. Training Request – Carl Williams (Public Health & Safety)

Approval of training request for Carl Williams to attend the Shotgun Instructor course in O’Fallon on October 5-7, 2015

H. Request from YMCA to Reserve Soccer Fields (Cultural)

Approval of request from YMCA to reserve Ratz Park Monday-Friday from August 31, 2015, 5-7 pm and Saturdays, starting September 12 – October 31, 2015, for the Youth Soccer Program, less reservation fee

I. Request from Knights of Columbus to Collect at 4-Way on Saturday, Sept. 19th (Cultural)

Approval of request from Knights of Columbus

J. Tap Fee Ordinance No. 1345 (Public Works)

Approval of Ordinance No. 1345 “An Ordinance Amending Chapter 38 of The Revised Code Of Ordinances Pertaining To Utility Connection Fees And Applications”

K. Driveway Application Updates and Permit Ordinance No. 1343 (Public Works)

Approval of Ordinance No. 1343 “An Ordinance Amending Chapter 33 Of The Revised Code Of Ordinances Pertaining To The Public Works Department”

L. Mediacom Cable Franchise Fee Ordinance No. 1344 (Public Works)

Approval of Ordinance No. 1344 “An Ordinance Amending Chapter 8 Of The Revised Code Of Ordinances Pertaining To Cable Television”

X. Reports of Standing Committee, Departments and Other Committees, Boards & Commissions

A. Finance Committee—Meeting August 25, 2015

1. Maturing CDs

No action

B. Personnel Committee - Meeting August 25, 2015

Nothing to report

C. Public Health & Safety Committee - Meeting August 25, 2015

1. Training Request – John Brittingham

Motion made by Council Member Hanebutt, seconded by Council Member Reed, to approve training request for John Brittingham for the Leading Behind The Badge training at Heartland Community College, Normal, IL, on December 15-16, 2015, with registration fee of $295.00, meals and lodging. The vote was as follows: Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye. Motion carried.

2. Training Request – Todd Ehlers

Motion made by Council Member Hanebutt, seconded by Council Member Linnertz, to approve training request for Todd Ehlers for the Domestic Violence Update in Evansville, on October 7, 2015. The vote was as follows: Friess, aye; Donjon, aye; Nail, aye; Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye. Motion carried.

D. Public Works Committee - Meeting August 25, 2015

1. Curb Replacement Program – 823 E Market St.

Nothing to report

E. Code Enforcement Committee - Meeting August 25, 2015

Nothing to report

F. Cultural Committee - Meeting August 25, 2015

1. Request from Knights of Columbus to Collect at 4-Way on Friday, September 18, 2015, 3:00-6:30 pm.

Motion made by Council Member Thompson, seconded by Council Member Linnertz, to approve the Knights of Columbus request to collect at the 4 Way Stop on Friday, September 18, 2015 (3:00-6:30 pm). The vote was as follows: Donjon, aye; Nail, aye; Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye. Motion carried.

2. Request from Randolph County Shrine Club to Collect at 4-Way on Friday, Oct. 2, 2015, 3:00-6:30 pm.

Motion made by Council Member Thompson, seconded by Council Member Friess, to approve the Randolph County Shrine Club to collect at 4-Way on Friday, October 2, 2015 (3:00-6:30 pm). The vote was as follows: Nail, aye; Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye. Motion carried.

3. Request from UltraPlay for Bounce House for Company Picnic, September 19th.

Motion made by Council Member Thompson, seconded by Council Member Linnertz, to approve the request from UltraPlay to have a bounce house for their company picnic at Ratz Park #2 on Saturday, September 19, 2015. The vote was as follows: Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye. Motion carried.

4. Request from St. John’s Catholic School to Sell Doughnuts at 4-Way, Saturday, November 21, 2015

Motion made by Council Member Thompson, seconded by Council Member Reed, to approve the request from St. John’s Catholic School to sell doughnuts at the 4-Way Saturday, November 21, 2015 (7-11 am). The vote was as follows: Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye. Motion carried.

5. Request from Perandoe – Use of Lincoln Park on October 7, 2015

Motion made by Council Member Thompson, seconded by Council Member Hanebutt, to approve the request from Perandoe Special Education District to reserve Lincoln Park #1 on October 7, 2015 from 8:00 am – 2:00 pm, less reservation fee. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye; Thompson, aye. Motion carried.

G. Executive Session Minutes Review Committee -No Meeting

Nothing to report

H. Planning and Public Policy Committee - Meeting held with Planning Comm. July 21, 2015

Nothing to report

I. Planning Commission - Meeting July 21, 2015

Nothing to report

J. Economic Development Commission - Meeting July 22, 2015, August 3, 2015

Nothing to report

K. Parks & Recreation Committee - No Meeting

1. Pavilion Roof Bid – Lincoln Park

Motion made by Council Member Linnertz, seconded by Council Member Friess, to approve Roscow Contracting, Inc. to replace the roofs on the two pavilions in Lincoln Park, not to exceed $5,850.00. The vote was as follows: Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye; Thompson, aye; Reed, aye. Motion carried.

2. Swimming Pool

Alderman Linnertz pointed out the pool committee’s list of mostly maintenance items for the pool. The pool committee is getting some prices on some things on the list. Poetker will get a bid for the awning. The biggest item on the list is the splash area.

3. Storm Water Drain

Eckart reported that IMT/Roeslein wants to put in a 24” drainage pipe in the area of Bum’s Jungle and the lower bathrooms to stop erosion from their parking lot water run-off. This would help protect the park from ruts. Roeslein will do this project at no cost to the City.

4. “Expression” Swings – Lincoln and Ratz Park

Motion made by Council Member Linnertz, seconded by Council Member Reed, to approve the purchase of two “Expression” swings and one stand from UltraPlay, not to exceed $2,100. The vote was as follows: Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye. Motion carried.

XI. Old Business

None

XII. New Business

A. Review of September Calendar

The Executive Session Minutes Review Committee needs to be added to the Committee Meetings on Thursday, September 24, 2015.

B. Other Comments

None

C. Adjournment

Motion made at 7:15 P.M. by Council Member Linnertz, seconded by Council Member Reed to adjourn the meeting. The vote was as follows: all ayes. Motion carried.

Respectfully submitted,

Joanne G. Cowell, City Clerk

Red Bud, Illinois