CITY OF MAHNOMEN

CITY COUNCIL MEETING MINUTES

Monday November 5, 2012

6:30 P.M.

COUNCIL PRESENT: Durant, Lee, Jaeger and Schoenborn.

COUNCIL ABSENT: Warnsholz.

OTHERS PRESENT: Sue Kraft, Ken Flaten, Adam Woltjer, Duane Schouveiller, Del Bellanger, Greg Boyum, Steve Kahlbaugh, Dave Winter, Lew Murray, Shawn Moore, Dan Guenther, Michelle Gieseke, Misty Amberg, Nathan Pazdernik, Doug Schoenborn, Brian Buck, Wayne Ahmann, Jim Kochmann, Joyce Ballard, Dave Lhotka, Brian Knezevich, Carl Malmstrom and Jeff Cadwell.

The meeting was called to order by Acting Mayor Lee.

Approval of the Agenda

Motion by Schoenborn, second by Durant to approve the agenda. Carried with all voting, yes.

Public Comment

Shawn Moore told the council that he had purchased the King’s Corner property with the intention of opening a Supper Club and that he wanted to have a full bar. The council told him to apply for a liquor license.

Approval of Minutes

MOTION by Durant, second by Schoenborn to approve the minutes from October 15, 2012. Carried with all voting, yes.

READING OF BILLS

MOTION by Schoenborn, second by Jaeger to approve the bills for November 5, 2012 in the amount of $31,590.83. Carried with all voting, yes.

CONSIDERATION TO APPOINT A MEMBER OF THE COUNCIL TO SERVE ON THE HELPING HANDS FOOD SHELF BOARD OF DIRECTORS.

MOTION by Schoenborn to appoint Durant to the Helping Hands Food Shelf Board of Directors. The motion was seconded by Jaeger and the motion passed unanimously.

CONSIDERATION TO APPROVE THE WSN PROPOSAL TO CONDUCT A FEASIBILITY STUDY ON CITY MAINTENANCE SHOP ALTERNATIVES AT A COST OF $2500.00.

MOTION by Jaeger, second by Durant to approve the feasibility study suggested by WSN. Carried with all voting, Yes


CONSIDERATION TO RENEW THE CITY ORDINANCE REVIEW PROCESS.

MOTION by Durant, second by Schoenborn to renew the City Ordinance Review process starting with the MN Basic Code. Committee will include Schoenborn, Lee, Malmstrom, Cadwell, Cossette and a member at large. Committee will meet on Council meeting days at 4:30 pm until the process is complete starting December 3, 2012. Carried with all voting yes.

SET TIME AND DATE FOR ELECTION CANVASSING MEETING

MOTION by Schoenborn, second by Jaeger to hold a special meeting to canvass the results of the November 6, 2012 municipal Election on Friday November 9, 2012 at 3:00 pm at City Hall. Carried with all members voting yes.

CONSIDERATION TO APPROVE FIRE CHIEF SELECTION PROCESS

MOTION by Jaeger, second by Durant to see a proposed process for consideration at the next meeting. Motion carried with all voting yes.

CONSIDERATION TO APPROVE PROPOSAL TO CONTROL ACCESS AND PROVIDE FIRE EXITS AT THE WILD RICE LOUNGE.

MOTION by Jaeger, second by Durant to accept the bid from Mahnomen Lumber Company and Mike Mehr to reconfigure access control at the Wild Rice Lounge to include eliminating the rear entrance and to provide the required fire exit. Motion carried with all voting yes.

CONSIDERATION TO APPROVE THE CONTRACT WITH THE MARSHMALLOW FOUNDATION TO PROVIDE CITY POUND SERVICES THROUGH DECEMBER 31, 2013.

MOTION by Jaeger, second by Schoenborn to approve the proposed contract to have the Marshmallow Foundation provide City Pound Services for the City of Mahnomen until December 31, 2013. Motion carried with all voting yes.

OPEN BIDS FOR THREE YEAR FARM LEASE ON 35 TILLABLE ACRES IN PEMBINA TOWNSHIP AND THE 26.3 TILLABLE ACRES LOCATED IN

There were three bids for the 35 tillable acres located in Pembina Township:

$70.00/acre by Steven and Jennifer Kahlbaugh

$152.00/acre by Lavoi Farm Partners C/O Craig Lavoi

$105.00/acre by Steven Kahlbaugh

There were three bids for the 26.3 tillable acres known as the Industrial Park:

$52.00/acre by Greg Boyum

$78.00/acre by Allard Christianson

$127.00/acre by Lavoi Farm Partners C/O Craig Lavoi

After some discussion about the process, Jaeger made a MOTION to accept the highest bids for the two leases submitted by Lavoi Farm Partners C/O Craig Lavoi. The Motion was seconded by Schoenborn and the motion passed 3-1, with Durant voting against.

POLICE REPORT

Police report was handed out.

COUNCIL REPORTS

Jaeger attended the Headwaters RDC Board meeting

·  HRDC explained the transition plan to the new executive director

Schoenborn and Lee attended the Hospital Board meeting

·  Karen Ahmann was appointed to the MHA Trustee Council

·  Kim Kochmann was identified as an example of AHA Community Benefit for Minnesota

ADMINISTRATOR REPORT

·  I am working with a sub-committee of the Boosters on the Welcome Sign project. I will be working on determining possible locations for the signs as well as trying to solicit competitive pricing from additional providers. I hope to have a preliminary report for the Boosters at the November 13, 2012 meeting.

·  Paul is coordinating a MN Rural Water promotion that works with 4th Grade classes to promote awareness of water and wellhead issues.

·  I had a meeting with Joan Tweedale to discuss the current status of the revised Zoning Ordinance. The ordinance is very near completion. I am going to try to convene the committee that was working on this project for a meeting the week of November 12. There are a couple of decisions to be made regarding how the ordinance will be administered and who the governing body will be for the Flood Plain Ordinance. After the committee meets and makes recommendations to Tweedale, she will draft a final copy of the ordinance. Tweedale will hold an open house, hold a public hearing and recommend that the council approve the new ordinance on December 17, 2012. Proposed zoning maps and a draft of the ordinance are available for review in City Hall.

·  Draft Flood Plain maps dated October 17, 2012 are now available.

ADJOURNMENT

Motion by Durant, second by Schoenborn to adjourn meeting at 7:37 P.M. Carried with all voting, yes.

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Jeffrey Cadwell, Administrator Martin R. Warnsholz, Mayor