Issue Date:23 April 2018

Return Date:12 noon 30 May 2018

Tender No. DSM/10

Tel: 01332 641901

E mail:

3Introduction

4Project Specification

12Pricing Schedule

13Evaluation Criteria

16Supporting Information

22Payment Details

23Contract Conditions Acceptance

General requirements

Derby Museums is inviting tenders from suitably qualified organisations to deliver the co-design and fit-out of a Mobile Museum of Making that can tour the region and engage people with the ongoing story of making in the Derwent Valley. The MoMus will travel throughout the city and countyreaching areas of social and geographical disadvantage, taking objects and making activities out into communities enabling sharing, learningand engagement. The project will encourage people to share their own stories of making to create an on-going narrative that will be captured as part of the development of Derby Silk Mill – Museum of Making.

Derby Museums’ detailed requirements are defined in Section 2 - Specification.

Background

Derby Museums is currently redeveloping Derby’s Silk Mill as a Museum of Making.
This £17m project will see the site of the world’s first factory reimagined as a place to inspire and empower the makers of the future, using our extensive collections and innovative programming.

Derby Silk Mill – Museum of Making will become an inspirational new museum that reveals the whole building for the very first time and celebrates the heritage of our city through our internationally, regionally and locally significant collections.
It will have people right at its heart, taking a different and deeper approach to engaging audiences and partners, uniquely involving them the making of the museum itself. Through activities, programmes and partnerships linked to Science, Technology, Engineering arts and Maths (STEAM) the Derby Silk Mill - Museum of Making will foster pride in Derby’s world class heritage and raise the aspirations of future generations of innovators and makers.

A successful funding application to the Heritage Lottery Fund’s ‘Great Place Scheme’ by the Derwent Valley Mills World Heritage Site and partners has allowed us to transform a vehicle as the Mobile Museum of Making ‘MoMUS’. The MoMUS will allow us to take making activities and resources, STEAM learning and our collections out into communities of social disadvantage and hard-to-reach places in Derby and Derbyshire to enable sharing, learning and engagement.

This project is funded through the Great Places Programme and supports the vision for this project through promoting civic pride in the Derwent Valley Mills World Heritage Site (DVMWHS) and its ongoing story of making, encouraging people to see themselves as makers and creators of the future.

“By 2020 arts, culture and heritage will be central in shaping the social capital and economic future of the Derwent Valley Mills World Heritage Site and will inspire and enable people to have a sense of pride in and belonging to it.”

Submission of Quotation

The closing time for the receipt of quotations is 12 noon 30 May 2018 we will not consider any quotations received after this time.

Please email quotations and any queries to

We will not accept any manual quotation submission delivered by post or hand.

Timetable

The following timetable will apply to this project:

Deadline for Submissions / 12 noon 30 May, 2018
Notification of selection for a face to face interview / 1 June, 2018
Interviews / 8 June 2018
Notification of successful company / 11 June2018
Appointed supplier to start work / 13 June 2018
Completion of Contract / 28 September 2018

Overall Aim

To co-design and fit-out a Mobile Museum of Making that can tour the region and engage people with the ongoing story of making in the Derwent Valley. The MoMus will travel throughout the city and countyreaching areas of social and geographical disadvantage, taking objects and making activities out into communities enabling sharing, learningand engagement. The project will encourage people to share their own stories of making to create an on-going narrative that will be captured as part of the development of Derby Silk Mill – Museum of Making.

BACKGROUND

About Us
Founded in 2012, Derby Museums Trust is an independent charitable trust which is responsible for the rich cultural and creative history of Derby. It manages three sites across the city, the Museum and Art Gallery, Pickford’s House and The Silk Mill, and holds and curates all the art and collections within them, including the world’s largest collection of paintings by Joseph Wright of Derby.

The Trust’s aim is to bring as many of the objects and treasures in the collections into the public domain as is practically possible and present them in ways that delight and inspire, via education and learning programmes, events and exhibitions, in order to share knowledge and inspire creativity and making amongst the people of Derby. As a charitable trust, Derby Museums relies on funding and grants from organisations and donations from businesses and the general public, all of which is gratefully received in order to ensure that admission to the museums remains free for all.

Derby Museums have recently been awarded £16.4m to reimagine Derby’s historic Silk Mill as the Derby Silk Mill Museum of Making. This wide-reaching project will sustainably develop the Silk Mill, widely regarded as the site of the world’s first factory and part of the UNESCO Derwent Valley Mills World Heritage Site. It will create an inspirational new museum, opening in 2020, revealing the whole building for the first time and re-introduce manufacturing to the site. It will celebrate Derby’s heritage and continued pedigree as a city of makers through 100% access to the internationally, regionally and locally significant collections. It will create new maker spaces and facilities for use by the makers of today and tomorrow. For further information please see the 2015 HLF Executive Summary:

The development phase of the Museum of Making project has been documented openly through a project blog

Developing the Derby Silk Mill - Museum of Making
The development of the vision for The Museum of Making has been an iterative process from 2012-2017, managed and led by Derby Museums but with the full engagement of our audiences and stakeholders as ‘co-production partners’.

Derby Silk Mill was closed to the public in 2011. Initial experimental programming led to revenue support from Arts Client England and capital funding from Derby City Client in 2012/13. This funding enabled the ground floor to be refurbished to create a large, light and open space to host a series of project phases to develop the concept for the Museum of Making, including ReMake (2013-2014) and ReImagine (2015-2017). These phases are documented on the project blog

The project phases have provided opportunities for members of the public to become citizen designers and curators, taking part in organised sessions to help prototype ideas; develop design and programme concepts; build prototype displays, furniture and fittings; prepare and interpret collections etc. alongside our staff team, architects and exhibition/display designers and a series of Artist/Makers-in-Residence. Participants developed new skills, met new people and directly inputted into the future of one of the city’s most well-loved icons.

The approach to the re-development of Derby Silk Mill has received national and international attention and the iterative process has continued as the project has progressed into the decant and capital phases which run from 2018-2020.

The thinking behind the Mobile Museum of Making
One key challenge of this project is maintaining and building momentum for the project in Derby and Derbyshire while the Silk Mill is closed for renovation during 2018-2020. A successful funding application to the Heritage Lottery Fund’s ‘Great Place Scheme’ by the Derwent Valley Mills World Heritage Site and partners has allowed us to transform a vehicle as the Mobile Museum of Making ‘MoMUS’. The MoMUS will allow us to take making activities and resources, STEAM (Science Technology, Engineering Arts, Maths) learning and our collections out into communities of social disadvantage and hard-to-reach places in Derby and Derbyshire to enable sharing, learning and engagement.

This project is funded through the Great Places Programme and supports the vision for this projectthrough promoting civic pride in the Derwent Valley Mills World Heritage Site (DVMWHS) and its ongoing story of making, encouraging people to see themselves as makers and creators of the future.

“By 2020 arts, culture and heritage will be central in shaping the social capital and economic future of the Derwent Valley Mills World Heritage Site and will inspire and enable people to have a sense of pride in and belonging to it.”

Co-produced and human-centred
At Derby Museums we believe the best museum is a place of encounters. We want people to have collective and meaningful experiences in our museums and to ensure what we do is relevant to their lives. We have developed a co-production approach using a Human Centred Design methodology to work together with our stakeholders, listening to, understanding and responding to our collective needs. It is called ‘human-centred’ because it starts with people. For more information on Derby Museums’ Human Centred approach please see our Human Centred Design Guide:

Working with the Derby Museums' team, you will look to see where co-production and human-centred design can add real value to this project. Ensuring the needs of participants and those who engage with the Mobile Museum of Making are met,
that their input is valued and that the design and use of the MoMUS can iterate as the project progresses.

Proposed MoMUS Programme and Audiences

The MoMUS will focus on the development and delivery of the ‘STEAM on the Road’ programme including the development of our formal STEAM Powered Curriculum for Key Stages 1 – 4, and teacher CPD. Derby Museums will also be developing and delivering informal afterschool programmes and family activities engaging communities (including low income families and families of BAME heritage) and special participatory events including Mini Maker Faire and Figment.

Derby Museums will work with schools and communities throughout the Derwent Valley Mills World Heritage Site (DVMWHS) , Derby city and throughout Derbyshire, especially those in rural or urban areas that are disadvantaged socially or
geographically isolated.

Scope of Commission

We welcome applications from individual designers, consortiums* or companies who share our passion for using co-production and human-centred design approaches to create projects and programmes that meet the needs and desires of our users, through collaboration (see section 1 for more on how we do this at Derby Museums).
*If the application is submitted as a consortium, a lead partner must be nominated as the contract holder and will take responsibility for the successful delivery of the commission.
Our Curator of Making and Senior Manager Audiences and Communities will work with the successful applicant involving a wider team (including staff, volunteers and partners) to develop and deliver the design concepts for the Mobile Museum of Making. The fit-out can also involve our Workshop Supervisor and co-production volunteers (who all bring extensive making skills) wherever appropriate and viable.

Through this project we’re looking to create a flexible and engaging offer on and around the MoMUS that will allow an ever-changing programme of self-led and
facilitator-led making activities, STEAM (Science/Technology/Engineering/Arts/Maths) education sessions and public events, all supported and inspired by the museum’s collections and the story of the Derwent Valley Mills World Heritage Site.

Here are a couple of examples of the types of programmes we would aim to deliver via the ‘MoMUS’:

A school session for Year 9 students that uses collection objects to inspire multiple, simultaneous making skills activities, including the use of hand tools and larger CAD/CAM workshop equipment.

The MoMus is present at a community event to share the vision and provide sample making activities that will be available at the Museum of Making. The activities will engage the general public, including families, with the flexibility to cope with a high volume of visitors.

Deliverables

The successful tenderer will deliver the co-design and fitout of the MoMUS, ready to go on the road by the beginning of October 2018 and able to deliver a flexible and engaging offer on and around the vehicle that will allow an ever-changing programme of self-led and facilitator-led making activities, STEAM (Science/Technology/Engineering/Arts/Maths)education sessions and public events, all supported and inspired by the museum’s collections and the story of the Derwent Valley Mills World Heritage Site.

Success Criteria

Our vehicle is a road-worthy Mercedes former Mobile Library with comprehensive facilities in place already, including: wheelchair access, electrical units, sink, cctv, speakers, skylights, interior/exterior lighting.

Please note the successful applicant will need workshop facilities to fit out the vehicle and the ability to store the vehicle at a secure site until 28 September 2018.

The successful design, conversion and fitout of this vehicle as the MoMUS will include the following elements, to be further defined through the co-design process:

  • A concept that has been co-designed with Derby Museums' staff and volunteers, utilising co-production and human-centred approaches to ensure the needs of participants and those who engage with the MoMUS are met, that their input
    is valued and that the design ensures a flexible offer.
  • Brand and visual impact – budget should be allowed for design and application of DECAL (This should reflect Derby Museums/Museum of Making brands but should not be restricted by them. We will also need to include funder/partner logos including: Derwent Valley Mills World Heritage site, the Heritage Lottery Fund and Arts Council England. We have graphic design suppliers who can support if required but this should be allowed for within budget allocation.
  • Interior aesthetics – suitable furnishings, materials, colours.
  • Appropriate display/storage of equipment, collections, resources, materials.
  • Legal/road-worthy compliance for any additions/conversions.
  • Adaptable use of space for programmes (see programme examples in section 2).
  • Accessibility – provide quality assurance that the completed products are fit for purpose and meet all DDA requirements.
  • H&S – provide quality assurance that the completed products are fit for purpose and meet all HSE requirements.
  • Lighting/sound – Adjustable lighting/sound for different activities.
  • Equipment/Tools/Technology – Appropriate systems to enable equipment use (this purchase of the equipment/tools/technology are not part of this commission and will be purchased directly by Derby Museums)
    Equipment could include: workbenches, stools, resource racks.
    Tools could include: Hammers, saws, screw drivers, and other hand tools. Power tools including power drills, jigsaws.
    Technology could include: Pillar drill, 3D printer, desktop laser cutter/router, laptop computers, desktop scanner/printer.
  • Sustainability – Green technologies and power sources considered and implemented wherever possible.
  • Increased space – Consideration for vehicle features which allow for expansion of the space (including exterior) for larger groups.
  • Ability to store the vehicle securely on appointment from 13 June 2018 to 28 September 2018.
  • Ability to fitout vehicle using own workshop facilities.

Skills and experience required

The successful tenderer will have expertise and experience:

  • Design and fitout/conversion of vehicles or similar facilities.
  • Manufacture of furniture and fittings.
  • Ensuring designs are accessible and meet DDA requirements.
  • Using sustainable materials and practices.
  • Creating products that are fit for purpose and meet all HSE requirements.

Co-production Team

The design team will include you and the Museum of Making team (including our workshop supervisor and a range of volunteers who bring expert making skills) and our project stakeholders.

The design requirements of the bus will respond to the needs of these project partners so a flexible approach to working is essential.

Monitoring Arrangements

The commission will be managed byDaniel Martin,who will provide the appointed consultant with relevant additional information at the start of the contract. We expect a commissioning meeting and regular communication throughout the project. We would also like a monthly progress report from the consultant.

Budget

A budget of a maximum of £25,000.00is available for this commission, this is excludes VAT, but includes all expenses. This will cover all costs for the workspecified in Section 2 –Project Specification.