City of Colman Council Regular Meeting May 13, 2013
City of Colman council regular meeting was called to order by Mayor Gloria Van Duyn at 5:45 pm Monday, May 13, 2013 at Colman City Hall. Council members present: Bill Thompson, Jeff Fritz, Dan Doyle, Russ May, and Bob Rolfson. Scott Shafer was absent. Also present: Finance Officer Michael Hauglid, Maintenance Supervisor Grant Groos, and Golf Course SupervisorMike Solum. Those present for all or some of the meeting: Dave Burwitz from Clark Engineering, Clint Hay from HD Supply, Greg Taylor with Global Efficiencies, Brad Cutler from Sensus, Greg Van Meveran, and Emily Voelker.
A motion was made by Fritz and seconded by Thompson to go into executive session at 5:45 pm.
Regular session resumed at 6:19 pm.
A motion was made by Fritz and seconded by Thompson to authorize city attorney Jay Leibel to send a letter and take legal action as necessary to Mike Christiansen in regards to the zoning issue with his property at 305 N Main Avenue. Motion carried.
The Water Meter Replacement Project bids were discussed. The Water Meter Replacement Project bids were opened publically at 11:00 AM on April 18th, 2013 at Colman City Hall. The following bids were received with the project completion date of November 1, 2013:
· Global Efficiencies - $137,737.61 with AccuSTREAM meters, $152,514.44 with Sensus iPERL meters
· Dakota Supply Group - $144,051.68
Dave Burwitz from Clark Engineering discussed the different meters such as the Censes iPERL over the Census accuSTREAM. Brad Cutler, Clint Hay, and Greg Taylor also discussed the water meters that they included in their bid. A motion is made by May and seconded by Doyle to reject all water meter replacement bids. Motion carried.
Water meters are considered to be communication technology which need not be bid, per SDCL 5-18A-22(5). Therefore, a motion is made by Doyle and seconded by May to approve Global Efficiencies quote of $152,514.44 for the water meter replacement project. Motion carried.
The south 2nd Street water and sewer replacement project bids were discussed. The South 2nd Street Water and Sewer Replacement Project Bids were opened publicly at 11:00 AM on May 9th, 2013 at Colman City Hall. The following bids were received with the bid completion date of November 1, 2013:
· Metro Construction - $2,446,788.07
· Carstensen Contracting - $1,745,112.75
· H&W Contracting - $2,158,856.22
· Duininck - $2,222,989.75
Dave Burwitz discussed the bids. A motion was made by Fritz and Rolfson to award Carstensen Contracting the S 2nd street water-sewer project at their bid of $1,745,112.75 contingent upon on DENR approval and easements to be signed and completed. Motion carried.
The minutes from the April 8th regular meeting were presented. A motion was made by Doyle and seconded by Thompson to approve the minutes as presented. Motion carried.
The financial report for April was presented. A motion was made by Doyle and seconded by Fritz to approve the April financials as presented. Motion carried.
The bill list for May was presented. Motion was made by Fritz and seconded by Thompson to approve the bill list as presented. Motion carried.
34 Stop-1320.32, Ace Hardware-121.05, Agricredit-1321.54, AmeriPride Linen & App.-78.84, Arlen Schmuck-47.50, AT&T-125.28, Beal Distributing-321.80, Big Sioux Comm. Water-2619.33, Blackburn-250.38, Booster-140.00, Campbells-106.87, Carquest-103.80, CenturyLink-56.27, Chester Hardware-131.46, Chesterman-62.50, City of Colman/utilities-3947.65, City of Sioux Falls-43.5, Clark Engineering-43682, Colman Building Center-119.84, County Fair-64.96, Crossroads-38.16, Dakota Beverage-64.00, Dave's Small Engine-39.22, Davis Typewriter-439.72, Dept of Revenue (Sales Tax)-4852.47, Drainman-1168.37 East River Electric-8591.60, Enterprise-261.15, Fastenal-77.15, Garbage N More-2637.60, Greg's Place-2823.17, Heartland-39937.53, Issenhuth & Leibel-870.00, Johnson Brothers-127.50, Knology-277.43, Landis Ag-98.43, Lewis-35.98, Lyle Signs-128.79, MARC-158.27, McDonald Supply-272.72, Moody County Sheriff-1855.57, OASI-712.88, Payroll-9702.00, Power System Engineering-1219.00, Queen City-551.97, Republic National Distribution-540.02, Resco-72.00, Rural Development-1040.00, Russ May-133.20, Sams Club-651.22, SD Fed. Surplus Agency-180.00, SD Gov. Finance Officers Asso.-75.00, SD Gov. Human Resource Asso.-25.00, SD Housing-1142.53, SDRS-729.52, SDRS Supplemental-150.00, Shoenrock Plumbling-300.00, Sioux Falls Shopping News-143.85, Sioux Links-250.00, Sioux Valley Energy-536.80, Sioux Valley Environmental-21.71, T&R Service-481.73, Timmer Supply-529.87, Tim's Repair-147.97, Titan Machinery-1880.26, Univar-81.09, US Imagining-495.00, US Post Office-108.24, Wayne's Repair-159.42, Western Area Power-9658.25
Rod Keller’s property at 116 S Main was discussed that the city may abate the nuisance after June 1, 2013 without further notice of the court, and can assess the costs to the owner of the property. The city may remove threes necessary to access the property and abate the nuisance only.
The Sunrise Ridge Golf Course, Inc. Lease agreement was discussed. The lease was rewritten to change the name from Colman Area Recreation, Inc. to Sunrise Ridge Golf Course, Inc and that the property must remain a golf course for 99 years. A motion is made by May and seconded by Thompson to renew the lease agreement with the revisions. Motion carried.
Mayor Van Duyn administered the oaths of office to returning councilpersons Jeff Fritz (Ward 1) and Bob Rolfson (Ward 3). Mike Uhing (Ward 2) was not present to be sworn in at this time.
Nominations were made for City Council President. Doyle nominated Fritz for President. Nominations ceased. Fritz will be City Council President. Nominations were made for City Council Vice-President. Fritz nominated Thompson was nominated for Vice President. Nominations ceased. Thompson was made City Council Vice President.
Committee assignments for the year are as follows:
· Streets & Alleys: Russ May & Mike Uhing
· Electric: Dan Doyle & Mike Uhing
· Water & Sewer: Russ May & Jeff Fritz
· Public Bldg/Grounds: Bill Thompson & Dan Doyle
· Parks & Rec: Jeff Fritz & Bob Rolfson
· Liquor: Bob Rolfson & Jeff Fritz
· Police: Gloria Van Duyn & Jeff Fritz
Jay Leibel was appointed as the city attorney. Home Federal Bank was appointed the bank for the city. Moody County Enterprise is appointed the official newspaper. Ben Elliot is named the auditor.
Emily Voelker from the Looney Days Committee discussed Looney Days on August 10th.
The council meeting was recessed at 7:35 pm
The planning and zoning board meeting was brought to order by Mayor Gloria Van Duyn at 7:35 pm.
Jeff Fritz, at 404 S Phillips, applied for a variance on extending his garage. Fritz needs to replace the foundation and also extend the garage by another garage stall. The reason for the variance is because of the 7-foot side yard in the city’s variance ordinance. The garage would make the North side yard 3 ½ feet from the right of way. A motion was made by May and seconded by Doyle to approve the variance application by Jeff Fritz and recommend to the city council for approval. Motion carried with Fritz abstaining.
A motion is made by Doyle and seconded by May to adjourn the planning and zoning board meeting at 7:44 pm
City council reconvened at 7:44 pm.
A motion is made by May and seconded by Rolfson to accept the variance application by Jeff Fritz that was approved by the planning and zoning board. Motion carried with Fritz abstaining.
Rod Keller’s property at 116 S Main and the bids to get the property in compliance with the city’s ordinances were discussed.
Council reports
· Doyle brought up getting an electronic speed sign in town.
· May brings up sending reminders to residents regarding the water and sewer project
Employee reports
· Clean up day was discussed.
· Property Insurance liability inspection was discussed.
· Chip sealing Southern Heights
· The Rod N Gun Club Property was discussed.
· The swimming pool painting and cleaning was discussed.
· Concrete was put in the maintenance shed at the golf course.
· Golf tournaments
· The furnace at the clubhouse needs to be replaced
· Building permits submitted
A motion was made by Doyle and seconded by Fritz to adjourn at 8:31 pm. Motion carried.
Attest:
Mayor Gloria Van Duyn
Finance Officer Michael Hauglid