Board of Aldermen

February 11, 2014

Page 3 of 3

CITY OF AVA, MISSOURI

BOARD OF ALDERMEN MEETING

CITY HALL 127 SW 2ND AVE.

February 11, 2014

5:00 P.M.

DRAFT: MINUTES WILL NOT BE OFFICIAL UNTIL APPROVED AT THE NEXT REGULARLY SCHEDULED MEETING OF THE BOARD OF ALDERMEN.

PRESENT: Mayor Eddie Maggard; President of the Board Burrely Loftin, Aldermen Billy Long , Aldermen Ric Engelhardt, Aldermen David Norman; Administrative Director Peggy Porter; Director of Development Janice Lorrain; City Clerk Suzanne Welsh; Officer Tim Stewart; City Attourney Larry Tyrrell was absent & Police Chief Reggie Johnson was absent. Alderman Ric Engelhardt left the meeting at 5:20.

GUESTS: An attendance register was provided for guests to sign.

I. CALL TO ORDER: The February 11, 2014 meeting of the City of Ava Board of Aldermen was called to order by Mayor Eddie Maggard.

II. Roll call of Aldermen read by City Clerk. Those aldermen present were: Burrely Loftin, Billy Long, Ric Engelhardt, and David Norman.

III.  APPROVAL OF MINUTES: Minutes of January 28, 2014 Board of Aldermen meeting was sent to Aldermen for review prior to the meeting. Motion to approve minutes was made by Burrely Loftin, seconded by Rick Engelhardt. Motion approved all ayes; no nays.

IV. APPROVAL OR AMENDMENTS TO AGENDA:

Motion to approve agenda as presented was made by Burrely Loftin, seconded by Rick Engelhardt. Motion carried all ayes; no nays.

V. PUBLIC ADDRESS TO THE BOARD:

Mabel Everett addressed the Board of Aldermen about an issue for fire protection provided by the City of Ava. Her plea was that the City of Ava allowed her to hook into a water line that was installed in 2001. With this installation she was to pay her part for the material cost to use the city water and a fire hydrant was placed on her side of the road. The City of Ava offered her trash service as well as water and for 13 years she thought she would have city fire protection only to find out that she would not be eligible. She felt that it would not hurt the City of Ava to allow her and the others that were part of the agreement on Girdner Road to have fire protection and asked that she be eligible for this benefit.

According to State Statutes, there is a boundry issue between the Rural Fire Department and the city. The city can respond to a county fire if they ask for assistance. Mayor Eddie Maggard mentioned that there would be a territorial issue between the rural firemen and the city. Aldermen Billy Long suggested that we annex the area allowing the ones that were on Girdner Road up to Mabel's property to be inside the city limits. Aldermen Burrely Loftin suggested we talk to the Rural Fire Department and see if they will work with us and that if the city was to offer fire protection it might entice the other three residents to hook onto the city water system paying the fees that were due as their part in the beginning of the project. The suggestion was made to talk to George Heatherington and see if a compromise could be made. All were in favor of talking to George as a first step in getting the issue resolved and trying to see that Mabel is included in city fire protection.

VI. ORDER OF BUSINESS

A. UNFINISHED BUSINESS:

Nothing to report.

B. REPORTS OF SPECIAL BOARDS, COMMITTEES AND

CITY OFFICERS

1. Administrative Director Peggy Porter had nothing to address to the board of Aldermen.

2. A. Director of Planning & Development Janice Lorrain had guests from Ava R 1 School district. Superintendent Brian Wilson, Nancy Lawler and Elementary Principal Clint Hall spoke about Safe Routes to School Side Walks. Janice and Ann Leonard have been trying to help support the school to get a maximum grant of $250,000.00. If the program is funded through the grant, it will pay 80 % leaving the school and city to split the other 20 % which will pay for a sidewalk project on Highway 14 East. The school board also presented to the Board of Aldermen a plan to build on a city street, shutting off part of the street. They have asked the city if there would be any issues prior to making plans for the building project and the only issue that the city had was a sewer line that could be rerouted. Planning and Zoning is in favor.

Municipal Court Docket approval for January 17, 2014 was presented to the Aldermen for approval. Motion to approve was made by Billy Long, seconded by Burrely Loftin. All in favor were Long, Loftin, Norman, ayes; Engelhardt was absent. No nays.

READING OF RESOLUTIONS OR BILLS FOR ORDINANCES:

Resolution #2014.02.01 was read updating policies in accordance with the requirements of Title II of the Americans with Disabilities Act 1990 (ADA). Motion was made by David Norman, seconded by Billy Long. All in favor were Norman, Long, Loftin, ayes; Engelhardt was absent, no nays.

D.  ALDERMEN'S COMMENTS:

Mayor Eddie Maggard signed a proclamation dedicating February 10-16th , 2014 as Ronald McDonald House week and Billy Long commented on what a wonderful program it is. He had to use the facility two years ago.

VII. ACCOUNTS PAYABLE: Motion to approve Accounts Payable $9,476.25 was approved by Billy Long, seconded by David Norman. All in favor were Long, Norman, Loftin, ayes. Engelhardt was absent, no nays.

VII. CLOSED SESSION

RSMO 610.021 (1) Litigation & (3) Personnel. Motion was made to go into Closed Session by Burreley Loftin with second by Billy Long. Motion carried with all ayes by Loftin, Long, Norman; Engelhardt was absent, no nays.

VIIi. OPEN SESSION

Motion to return to open session was made by Burrely Loftin seconded by David Norman. Motion carried all ayes by Loftin, Norman, Long; Engelhardt was absent, no nays.

IX. ADJOURNMENT:

Motion to adjourn meeting was made by Burrely Loftin seconded by David Norman. Motin carried all ayes by Loftin, Norman, Long; Engelhardt was absent, no nays.

Minutes submitted by:

Suzanne Welsh, City Clerk ______

______Approved by Board of Aldermen

______Amended or corrected by Board of Aldermen

______

Mayor Eddie Maggard