September 25, 2017 Council Minutes Continued
CITY COUNCIL MEETING
SEPTEMBER 25, 2017
PUBLIC HEARING – 5:15 - Mayor Dexter McLendon called the public hearing to order. City Clerk Treasurer Dee H. Blackmon called roll and recorded the following as present: Mayor McLendon, Councilmembers Bryan Reynolds, Ed Sims, Tommy Ryan, Jimmy Lawson and Boris Thigpen. Mayor McLendon advised a Public Hearing was held in connection with considering the authorization of a warrant to refinance a prior loan which was incurred by the Downtown Redevelopment Authority (DRA) and guaranteed by the City to finance a commercial restaurant located at 128 Interstate Drive. Mayor McLendon opened the floor for comments. With no comments for or against the issuance of a warrant to refinance a loan by DRA, Mayor McLendon adjourned the public hearing at 5:20 p.m.
PUBLIC HEARING – 5:25 - Mayor Dexter McLendon called the public hearing to order. City Clerk Treasurer Dee H. Blackmon called roll and recorded the following as present: Mayor McLendon, Councilmembers Bryan Reynolds, Ed Sims, Tommy Ryan, Jimmy Lawson and Boris Thigpen. Mayor McLendon advised a Public Hearing was held in connection with authorizing a contribution agreement between the City of Greenville and the Health Care Authority of the City of Greenville – L.V. Stabler Hospital (HCA). Mayor McLendon opened the floor for comments. With no comments for or against the authorization of a contribution agreement between the City and the HCA, Mayor McLendon adjourned the public hearing at 5:28 p.m.
The Greenville City Council convened in the Council Chamber at City Hall on Monday, September 25, 2017, at 5:30 p.m. for a regular meeting. Mayor Dexter McLendon called the meeting to order. City Clerk-Treasurer Dee H. Blackmon called the roll and recorded the following members present: Mayor McLendon, Councilmembers Bryan Reynolds, Ed Sims, Tommy Ryan, Jimmy Lawson and Boris Thigpen. Mayor McLendon led those attending in the Pledge of Allegiance to the American Flag. Councilmember Ryan delivered the invocation.
APPROVAL OF MINUTES:
Mayor McLendon advised each councilmember had received for review a copy of the proposed minutes for the Regular Council Meeting held on September 12, 2017. He asked if there were any additions, deletions or amendments to the minutes as presented.
Councilmember Ryan moved to dispense with the reading of the minutes and approve the minutes for September 12, 2017 as drafted. Councilmember Reynolds seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council.
NEW BUSINESS:
ORDINANCE 2017-03. AN ORDINANCE APPROVING THE ISSUANCE AND SALE OF GENERAL OBLIGATION WARRANTS, SERIES 2017-A AND TAXABLE GENERAL OBLIGATION WARRANTS, SERIES 2017-B AND AUTHORIZING THE EXECUTION OF SAID DOCUMENTS FOR THE WARRANTS.
Councilmember Sims moved that all rules governing the Council which might, unless suspended, prevent the passage and adoption of Ordinance 2017-03 at this meeting, be suspended for the purpose of permitting the said ordinance to be finally passed and adopted at this meeting. Councilmember Lawson seconded the motion. Mayor McLendon called for a roll call vote which was recorded as follows:
Councilmember Reynolds Aye
Councilmember Sims Aye
Councilmember Ryan Aye
Councilmember Lawson Aye
Councilmember Thigpen Aye
Mayor McLendon Aye
Mayor McLendon declared the motion to suspend the rules passed.
Councilmember Lawson moved to place Ordinance 2017-03 into final passage. Councilmember Reynolds seconded the motion. Mayor McLendon called for a roll call vote which was recorded as follows:
Councilmember Reynolds Aye
Councilmember Sims Aye
Councilmember Ryan Aye
Councilmember Lawson Aye
Councilmember Thigpen Aye
Mayor McLendon Aye
Mayor McLendon declared the motion to adopt carried.
RESOLUTION 2017-34. A RESOLUTION ADOPTING BUDGET AMENDMENT 2 OF THE CITY OF GREENVILLE GENERAL FUND.
Councilmember Ryan moved to adopt Resolution 2017-34, authorizing a year-end budget amendment for FY 2016-17 general fund budget, as adopted on September 26, 2016, by adjusting $493,336.00 from other expense accounts to balance various budgetary accounts, as outlined in “Exhibit A”. Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council.
RESOLUTION 2017-35. ADOPT THE GENERAL FUND BUDGET FOR THE CITY OF GREENVILLE, ALABAMA, FOR FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018.
Mayor McLendon introduced Resolution 2017-35 and the General Fund Budget for FY 2017-18 and called for the pleasure of the council in its adoption. Councilmember Reynolds moved to adopt Resolution 2017-35 accepting the General Fund Budget for FY2017-18 balanced with revenue and expenditures at $14,096,973.00. Councilmember Thigpen seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council.
RESOLUTION 2017-36. AWARD BIDS FOR POLICE DEPARTMENT FLEET ROUTINE MAINTENANCE, REPAIR AND WRECKER SERVICE.
Councilmember Sims moved to adopt Resolution 2017-36 awarding the annual bid for Vehicle Towing/Wrecker Service to Lowery Wrecker Service in the amount of $0.00 dollars per tow and mileage billed at $1.00 per mile one-way; 24-hour storage $20.00, in/out of town towing of impounds $60.00, and a mileage rate for impounds of $2.00 one way. The annual Vehicle Routine Service and Maintenance Bid Contract including oil change, cleanup and tire rotation to Southern Quick Lube in the amount of $55.00 per vehicle; and the annual vehicle Fleet Repair Service Bid Contract to Southern Quick Lube at a labor rate of $28.00 per hour. Councilmember Lawson seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council.
RESOLUTION 2017-51. A RESOLUTION AUTHORIZING CONTRIBUTION AGREEMENT BETWEEN THE CITY OF GREENVILLE AND THE HEALTH CARE AUTHORITY OF THE CITY OF GREENVILLE – L.V. STABLER HOSPITAL.
Councilmember Reynolds moved that all rules governing the Council which might, unless suspended, prevent the passage and adoption of Resolution 2017-51 at this meeting, be suspended for the purpose of permitting the said ordinance be finally passed and adopted at this meeting. Councilmember Lawson seconded the motion. Mayor McLendon called for a roll call vote which was recorded as follows:
Councilmember Reynolds Aye
Councilmember Sims Aye
Councilmember Ryan Aye
Councilmember Lawson Aye
Councilmember Thigpen Aye
Mayor McLendon Aye
Mayor McLendon declared the motion to suspend the rules passed.
Councilmember Reynolds moved to place Resolution 2017-51 into final passage. Councilmember Ryan seconded the motion. Mayor McLendon called for a roll call vote which was recorded as follows:
Councilmember Reynolds Aye
Councilmember Sims Aye
Councilmember Ryan Aye
Councilmember Lawson Aye
Councilmember Thigpen Aye
Mayor McLendon Aye
Mayor McLendon declared the motion to adopt carried.
APPROVAL OF 2017-2018 MUNICIPAL CONTRACTS
RESOLUTION 2017-37. AUTHORIZE CONTINUATION OF PRISONER HOUSING CONTRACT WITH BUTLER COUNTY COMMISSION AND BUTLER COUNTY SHERIFF FOR HOUSING CITY PRISONERS THROUGH SEPTEMBER 30, 2020 IN THE AMOUNT $100,000.00 ANNUALLY.
Councilmember Lawson moved to adopt Resolution 2017-37 authorizing continuation of Prisoner Housing Contract With Butler County Commission And Butler County Sheriff For Housing City Prisoners Through September 30, 2020 in the amount $100,000.00 annually. Councilmember Sims seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council.
RESOLUTION 2017-38. AUTHORIZE CITY TO ENTER INTO CONTRACT WITH QUALITY CORRECTIONAL HEALTH CARE TO PROVIDE MEDICAL TREATMENT FOR CITY PRISONERS FOR FY 2017-18 AT A COST OF $2,728.38 PER MONTH.
Councilmember Thigpen moved to adopt Resolution 2017-38 authorizing the City to enter into contract with Quality Correctional Health Care to provide medical treatment for City prisoners for FY 2017-18 at a cost of $2,728.38 per month. Councilmember Ryan seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council.
RESOLUTION 2017-39. AUTHORIZE SERVICE AGREEMENT WITH BUTLER COUNTY EMERGENCY COMMUNICATIONS DISTRICT (E-911) FOR FY 2017-18 IN THE AMOUNT OF $70,000.00.
Councilmember Reynolds moved to adopt Resolution 2017-39 authorizing service agreement with Butler County Emergency Communications District (E-911) for FY 2017-18 in the amount of $70,000.00. Councilmember Lawson seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council.
RESOLUTION 2017-40. AUTHORIZE RENEWAL OF CITY'S AIRPORT MANAGER'S CONTRACT WITH JAMES TRAVIS CAPPS, SR. FOR FY 2017-18 IN THE AMOUNT OF $24,000.00 OR $2,000.00 PER MONTH.
Councilmember Ryan moved to adopt Resolution 2017-40 authorizing renewal of City's Airport Manager's Contract with James Travis Capps, Sr. for FY 2017-18 in the amount of $24,000.00 or $2,000.00 per month. Councilmember Sims seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council.
RESOLUTION 2017-41. AUTHORIZE LEASE OF AIRPORT FACILITY BY JAMES TRAVIS CAPPS, SR. FOR FY 2017-18 AT $250.00 PER MONTH PLUS .05 CENTS PER GALLON OF FUEL SOLD.
Councilmember Reynolds moved to adopt Resolution 2017-41 authorizing lease of Airport Facility by James Travis Capps, Sr. for FY 2017-18 at $250.00 per month plus .05 cents per gallon of fuel sold. Councilmember Thigpen seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council.
RESOLUTION 2017-42. AUTHORIZE CITY TO ENTER INTO SERVICE CONTRACT WITH BUTLER COUNTY COMMISSION FOR ECONOMIC DEVELOPMENT FOR FY 2017-18 IN THE AMOUNT OF $80,000.00.
Councilmember Lawson moved to adopt Resolution 2017-42 authorizing City to enter into service contract with Butler County Commission for Economic Development for FY 2017-18 in the amount of $80,000.00. Councilmember Sims seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council.
RESOLUTION 2017-43. AUTHORIZE CITY TO ENTER INTO SERVICE AGREEMENT WITH THE GREENVILLE AREA CHAMBER OF COMMERCE FOR FY 2017-18 IN THE AMOUNT OF $30,000.00.
Councilmember Reynolds moved to adopt Resolution 2017-43 authorizing the City to enter into service agreement with the Greenville Area Chamber of Commerce for FY 2017-18 in the amount of $30,000.00. Councilmember Lawson seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council.
RESOLUTION 2017-44. AUTHORIZE CITY TO ENTER INTO SERVICE AGREEMENT WITH THE BUTLER COUNTY CHILDREN'S ADVOCACY CENTER FOR FY 2017-18 IN THE AMOUNT OF $10,000.00.
Councilmember Sims moved to adopt Resolution 2017-44 authorizing the City to enter into service agreement with the Butler County Children's Advocacy Center for FY 2017-18 in the amount of $10,000.00. Councilmember Ryan seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council.
RESOLUTION 2017-45. AUTHORIZE CITY TO ENTER INTO A SERVICE AGREEMENT WITH THE SOUTH ALABAMA CHAPTER OF THE AMERICAN RED CROSS FOR FY 2017-18 IN THE AMOUNT OF $1,000.00.
Councilmember Thigpen moved to adopt Resolution 2017-45. authorizing the City to enter into a service agreement with the South Alabama Chapter of the American Red Cross for FY 2017-18 in the amount of $1,000.00. Councilmember Lawson seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council.
RESOLUTION 2017-46. AUTHORIZE CITY TO ENTER INTO A SERVICE AGREEMENT WITH THE FAMILY SUNSHINE CENTER FOR FY 2017-18 IN THE AMOUNT OF $2,500.00.
Councilmember Sims moved to adopt Resolution 2017-46 authorizing the City to enter into a service agreement with the Family Sunshine Center for FY 2017-18 in the amount of $2,500.00. Councilmember Reynolds seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council.
RESOLUTION 2017-47. AUTHORIZE CITY TO ENTER AGREEMENT FOR COMPUTER/ TECHNOLOGY SUPPORT AND MAINTENANCE WITH MASTER TECHNOLOGY SOLUTIONS, LLC FOR FY 2017-18.
Councilmember Reynolds moved to adopt Resolution 2017-47 authorizing the City to enter into a service agreement for computer/ technology support and maintenance with Master Technology Solutions, LLC for FY 2017-18. Councilmember Lawson seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council.
RESOLUTION 2017-48. AUTHORIZE CITY TO ENTER INTO MANAGEMENT AGREEMENT WITH SHERLING LAKE MANAGEMENT, LLC FOR FY 2017-18.
Councilmember Lawson moved to adopt Resolution authorizing the City to enter into a management agreement with Sherling Lake Management, LLC for FY 2017-18. Councilmember Sims seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council.
RESOLUTION 2017-49. AUTHORIZE CITY TO ENTER INTO AN AGREEMENT WITH THE ALABAMA CRIMINAL JUSTICE INFORMATION CENTER FOR THE POLICE DEPARTMENTS ACCESS TO THE CRIMINAL JUSTICE NETWORKS FOR FY 2017-18 AT A COST OF $4,800.00.
Councilmember Ryan moved to adopt Resolution 2017-49 authorizing the City to enter into an agreement with the Alabama Criminal Justice Information Center for the police departments access to the criminal justice networks for FY 2017-18 at a cost of $4,800.00. Councilmember Reynolds seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council.
RESOLUTION 2017-50. TO AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT WITH GREENVILLE HOUSING AUTHORITY’S PROVISION OF FUNDING IN THE AMOUNT OF $60,847.00 FOR DRUG ENFORCEMENT OFFICER FOR FY 2017-18.
Councilmember Lawson moved to adopt Resolution 2017-50 authorizing the City to enter into an agreement with Greenville Housing Authority’s provision of funding in the amount of $60,847.00 for drug enforcement officer for FY 2017-18. Councilmember Sims seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council.
APPROVAL OF EXPENDITURES:
Councilmember Reynolds made a motion to approve the following expenditures:
HOLLAND SUPPLY - $6,778.66
CEMETERY LOT MARKERS & PINS AND SIGN HEADS
ARK REMEDIATION, LLC - $1,500.00
ASBESTOS REMOVAL 346 CHURCH STREET
LEE ELECTRIC - $4,463.00
COMPRESSOR REPLACEMENT AT POLICE DEPARTMENT
MOWREY ELEVATOR COMPANY - $1,255.50
PROVIDE AND INSTALL NEW HANDRAIL
CAPITAL VOLVO - $2,148.82
TRANSMISSION FOR #88 1988 GMC DUMP TRUCK (STREET DEPT.)
H. K. PUMPING - $1,800.00
PUMPING OF 6 TANKS @ SHERLING LAKE
Councilmember Thigpen seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council.
WEED AND DEBRIS VIOLATIONS:
Councilmember Lawson moved grant a five day extension for weed and debris violations, pursuant to the City’s Code of Ordinances, for: Blake Castleberry/Tonya Crumpton whose property is located at the corner of Thames and North Pine Street. Councilmember Ryan seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council.
ANNOUNCEMENTS AND ADJOURNMENT:
· Next Council Meeting is scheduled for October 9, 2017
· Haunted House opens September 29th every Friday and Saturday night in October from 7pm -11pm – Admission $8
With no further business to come before the council, Mayor McLendon adjourned the meeting at 5:45 p.m.
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Dee H. Blackmon, City Clerk-Treasurer
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Dexter McLendon, Mayor
**ALL SUPPORTING DOCUMENTATION APPEARS AT THE END OF THE MINUTES.
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