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Summer Camp Handbook
Summer 2012
MISSION STATEMENT
Christian School of York’s Summer Camp program exists to provide a safe, caring, affordable, and Godly environment that will nurture the development of children through a quality summer camp program.
CORE VALUES
Delighting God
Supporting parents with excellence in education
Preparing our students to be ambassadors for Christ
Operating with integrity
Being passionate for service and commitment to our community
(click on “summer camp tab”)
April 2012
Dear Summer Camp Parent,
The staff at Christian School of York would like to welcome you and your family to our Summer Camp program. It is our desire to provide a safe, nurturing, and caring environment for your child. Our prayer is that your child’s experience will be a positive and helpful one.
This Summer Camp Parent Handbook is designed to give you a quick and easy reference to the information you may need regarding our Summer Camp program. The information listed here is specific to the operation of the program. This Handbook does not take the place of the regular CSY Early Education Center / Elementary Parent-Student Handbook which is the guide for all current school policies and practices. Please be aware that the policies stated herein may be amended from time-to-time. We will always attempt to keep you updated if there are any changes.
Thank you for choosing us to partner with you in the training of your child. We consider it a privilege to be working with you.
Sincerely,
Mrs. Jeannie Gehman
Summer CampsDirector
SUMMER CAMP
STAFF
CHRISTIAN SCHOOL OF YORK
SUMMER CAMP POLICIES
Aggressive and Dangerous Acts Policy
This policy is designed for the handling of serious acts of violence or acts of endangering oneself or others. The following examples of aggressive and/or dangerous behaviors are identified below but are not intended to be all inclusive.
- Hitting
- Bullying
- Harassment
- Use of foul/inappropriate language
- Bringing and/or use of matches
- Bringing and/or use of weapons or anything intended to be used as a weapon
In the event of dangerous or aggressive behavior, the camper will be immediately removed from the group. Depending on the circumstances, you may be called to come and pick up your camper and meet with the Camp Director. Disciplinary actions may vary according to the camper’s age and severity of the situation, and may include suspension or removal from the Camp Program.
If a camper is dismissed from camp for behavioral issues, no refunds will be given.
Behavioral Guidelines for Campers
- Campers need to exhibit sufficient self-control to successfully participate in camp
activities and play with others.
- Campers need to be able to participate in developmentally appropriate activities.
- Campers need to appropriately respect camp staff authority, camp property and other campers.
Camper Release Procedures
The following procedures are in place for your camper’s safety, and will be employed during camp.
Campers will be released from camp only under certain conditions:
- Anyone picking up a camper from Camp must be on the camper’s Authorized Pick-Up List. All emergency names on the registration form will have been added to the pick-up list. No notes will be accepted at the time of pick-up. In order to add or change the Authorized Pick-Up List, a note must be sent at least one day prior to the pick-up date. No phone calls will be accepted to change Authorized Pick-Ups. A WRITTEN NOTE must be on file at the camp office.
- All authorized persons picking camper up from camp MUST identify themselves to the staff person in charge, with the family’s pre-determined code word before the camper will be released.
Please notify the camp in writing of any changes pertaining to the release of your camper, to include:
- Changes or additions to the list of adults authorized to pick up your camper.
- Any special circumstances, such as early pick-up or late arrival.
In the event that an individual not named in writing by the parent/guardian attempts to gain access to a child, the parent/guardian or emergency contact will be notified immediately. Local law enforcement officials may be contacted if necessary. A parent, regardless of custodial arrangements has the authority to obtain the child from camp at anytime, unless a copy of the court order is on file at the camp’s office.
In order to help guarantee the safety and enjoyment of your child, please share these procedures with him/her and with those individuals authorized to pick him/her up.
Please note: in the event that you or an authorized person cannot be reached for pick-up within TWO HOURS of scheduled pick-up time, the York County Child Protective Agency will be notified.
Discipline
Campers are expected to treat each other in a respectful manner. If a camper causes harm or attempts to cause harm to another camper or staff member there will be consequences. The camp staff will always attempt to use positive reinforcement in order to encourage appropriate behavior in the campers. However, repeated disobedience may result in a time-out, removal from the activity, and/or a written assignment related to the behavior.
If the Camp Staff is unable to resolve a serious behavior problem (i.e., aggressive, abusive, disturbing or destructive acts), the Camp Director will request a conference with the parents to discuss the problem and attempt to establish a joint plan for resolving the problem. If there is no change in the camper’s behavior the Camp Director will give the parents a notice of dismissal in writing.
If a camper is dismissed from camp for behavioral issues, no refunds will be given.
Emergency Procedures
At Camp we will strive to maintain a safe environment for your camper. If your camper is in a serious accident a staff person will make every attempt to contact you immediately. If you cannot be reached, the staff person will contact the next person listed on your Emergency Form.
In an emergency, when immediate attention is needed, the staff person will call 911 and then proceed to contact you and your family physician. If the medical team determines that your child needs emergency treatment, they will transport the child to the hospital indicated on your emergency form.
Financial Policy
All camp fees, tuition, and Extended Care fees are requested at the beginning of each camp week for each week attended. If fees for the current camp week are not paid up-to-date by Monday of that week, the camper will not be allowed to attend camp until all current fees have been paid.
*Any changes in attendance, (i.e. Changes from a 5-day to a 3-day camper, changes in the days coming, etc.) must be in writing and submitted to the director before the week that the changes are beginning. We plan and pay for field trips and activities according to our numbers and we want to make sure we are prepared for all of our campers.
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Illness
Please do not send a sick child to camp. Please use the following guidelines:
- Fever (must be fever-free for 24 hours)
- Vomiting
- Diarrhea
- Undiagnosed rash
- Inflamed or watery eyes
- Severe cold or sore throat
- Other Communicable diseases
Medications
If your camper is to take any type of medication during the camp day (prescription or non-prescription), it must be given to the Camp Staff in it’s original container, clearly labeled with the camper’s name and must be accompanied by written instructions detailing dosage times and amounts.
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Summer Camp Registration Form 2012
Camper’s Name:______Age:___ Gr.Completing:____Gender:_____
Address:______City:______ST:____ Zip:______
Parent/Guardian Name(s):______Email:______
Home Phone: ______Work Phone: (Mom) ______(Dad)______
Cell Phone: (Mom) ______(Dad) ______
Where did you hear about our camp? ______
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Emergency Contacts/Persons Authorized to pick camper up from camp: (Please attach addt’l names)
Name:______Phone #:______Alt. Phone #:______
Relationship:______
Name:______Phone #:______Alt. Phone #:______
Relationship:______
Code Word for Pick Up from Camp or Extended Care:______
Each Elementarycamper will receive one camp T-shirt to be worn on field trip days. If you would like purchase any extra shirts, the charge is $10 per extra shirt. Please indicate the size and quantity of shirts below. (Y=Youth)
____ YS ____YM ____YL ____YXL ____ S ____M ____L ____XL
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Please mark all weeks camper is registering for and which days they will be attending:
**We do offer Before/After Care (7:00am-8:30am and 3:30 pm-6:00pm) for $5 /hr per child. Please let the staff know the times of drop off and pick up each week at registration.
Week #1 - June 11-15 ____ Week #6- July 16-20 ____EEC Campers Elementary Campers
Week #2 - June 18-22 ____ Week #7–July 23-27 ____3 half days _____ 5 full days _____
5 half day ______3 full days _____
Week #3 – June 25-29 ____ Week #8 - July 30-Aug 3____ 3 full days ______
5 full days ______
Week #4 –July 2-6____ Week #9 – Aug 13-17 ____*3 half days only available for 3yr. program and on M, W, F
Week# 5-July 9-13 ____ **CEF Camp Aug. 6-10** *Full days may be chosen by parent
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Is the camper covered by family medical/hospital insurance? Yes ____ No ____
Preferred Hospital:______
If so, indicate the carrier or plan name:______Group#______
Family Physician/Pediatrician Name:______Phone#______
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Health History
The following information must be filled in by the parent/guardian. The intent of this information is to provide the camp personnel the background to administer appropriate care. Keep a copy of this completed form for your records. Any changes to this form should be provided to the camp personnel as soon as possible. Provide complete information so that the camp can be aware of your child’s needs.
Allergies - List all known allergies, including but not limited to: medication, food, environmental, including insect stings, animal dander, etc., reaction and management of the reaction. Please attach additional sheet if necessary.
______
______
Medications Being Taken - Please list ALL medications (including over-the-counter or non-prescription drugs and vitamins) that are taken routinely. Please attach additional sheet if necessary.
______
______
I give permission for camp personnel to administer the following medications to my child when necessary
(please initial to give approval).
Tylenol (Acetaminophen) ______Advil (Ibuprofen) ______Benadryl (Diphenhydramine) ______
Date of last Tetanus Shot: ______
Please note any behavioral, learning or developmental issues so that our staff may be properly prepared for the success of your camper. (Please attach additional sheet if necessary.)
______
______
Elementary ONLY: My child is a member at Green Valley Pools.
Yes:______No:______
Parent/Guardian SignatureParent/Guardian Signature
I give permission for photos taken of my child during camp to be used in future camp promotional materials.
Parent/Guardian Signature:______Date:______
Parental Consent and Medical Authorization
This camper application and health history is correct and complete as far as I know. The person herein named has permission to engage in all camp activities except as noted.
Although the camp desires to provide a safe and enjoyable time for all campers, there is always the possibility of an accident occurring. I understand that there are risks/dangers involved with participation in camp activities and their off-campus trips. In consideration of my child being allowed to participate in this event, I assume responsibility for those ordinary and reasonable risks associated with the travel and activities. I agree that Christian School of York its affiliated organizations, employees, agents, and representatives, including camp director, teachers, volunteers and drivers, be held harmless from any and all claims of intentional (criminal) misconduct or gross negligence by the school, its employees, or volunteers. If such circumstances are proved in a court of law, I acknowledge and agree that the school can assume no financial liability beyond its actual liability insurance policy in force.
In case of accident, illness, or other emergency, I request that the school contact me. If the school cannot reach a parent/guardian after conscientious effort, I give permission for the school staff to call paramedics or any licensed physician or dentist. If a life-threatening emergency exists, I give permission for school staff to immediately call paramedics and then contact me/us as soon as possible thereafter.
I authorize and consent to any X-ray examination, anesthetic, medical, dental, or surgical diagnosis or treatment, and hospital care which, in the best judgment of a licensed physician or dentist, is deemed advisable. I agree to assume the financial responsibility for expenses incurred as a result of those services being provided. I also agree to be financially responsible for emergency medical transportation.
Parent/Guardian Signature:______
Printed Name:______Date:______
Summer Camp
Authorization for Transportation
In the event of an emergency that requires that the building be evacuated, I authorize the Christian School of York staff member in charge of the Summer Camp program or her designee to transport my child to the old Central High School, 300 E. 7th Avenue, York, PA
I authorize the following person(s) to pick up my child from said location:
Name: ______
Relationship: ______
Telephone No: ______
Name: ______
Relationship: ______
Telephone No: ______
Our family CODE WORD is: ______
Child’s Name: ______
Parent Signature: ______
Date: ______
SUMMER CAMP POLICIES
Acknowledgment Receipt
Please sign this form and return along with Registration Forms.
I have received, read and agree to adhere to the Christian School of York’s Summer Camp Policies and Camp Rules.
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Signature of Camper’s Parents/Legal Guardians Date
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Signature of Camper(Elementary Campers only) Date