BRADYS RUN SANITARY AUTHORITY

BOARD MEETING MINUTES

January 18, 2016

The Board of the Bradys Run Sanitary Authority held its regular monthly meeting on Monday, January 18, 2016 beginning at 7:30 p.m. Present were: Authority Board members: Robe Liljestrand, Chairman; Gary Davison; Brian O’Roark; Robert Berchtold; Ken Meverden, Manager; Jennifer Dinterman, Recorder; George Verlihay, Solicitor; and Jim Culler, Engineer, Michael Baker, Jr., Inc. Absent was Dave Smilek.

INPUT FROM THE PUBLIC

Ron Newhouse, Todd Beatty, and Jeremy Greer were in attendance to represent the Plant.

BOARD ACTIONS

Minutes of Previous Meeting:

Mr. Davison made a motion to approve the Dec. 21, 2015 minutes, seconded by Mr. Berchtold. The motion carried.

Consent Agenda Actions:

Mr. Meverden presented the board with an amendment to the pension plan, which was recommended by Mockenhaupt Benefits Group, to set a limit of $15,000 for the manager to approve for lump sum payouts from the pension plan and anything over $15,000 needing board approval. Mr. O’Roark made a motion to approve the amendment, seconded by Mr. Davison. The motion passed unanimously.

Mr. Meverden presented to the board a list of five former employees that he would like to extend a onetime offer for a lump sum payout. Mr. Davison made a motion to approve the onetime offer, seconded by Mr. Berchtold. The motion passed unanimously.

Board Organizational Decisions for 2016:

Officers for 2016:

Chairman: Mr. O’Roark made a motion to nominate Mr. Robe Liljestrand for chairman, seconded by Mr. Davison. The motion passed. Therefore the chairman of the board of the BRSA for 2016 will be Mr. Robe Liljestrand.

Vice-Chairman: Mr. Davison made a motion to nominate Mr. Brian O’Roark for vice-chairman, seconded by Mr. Berchtold. The motion passed. Therefore the vice-chairman of the board of the BRSA for 2016 will be Mr. Brian O’Roark.

Secretary: Mr. Berchtold made a motion to nominate Mr. Dave Smilek for secretary, seconded by Mr. O’Roark. The motion passed. Therefore the secretary of the board of the BRSA for 2016 will be Mr. Dave Smilek.

The slate of officers was unanimously adopted by the Board.

Solicitor Appointment: Mr. Berchtold made a motion to nominate Mr. George Verlihay as solicitor for 2016, seconded by Mr. Davison. The motion passed unanimously.

Engineer Appointment: Mr. Berchtold made a motion to nominate Michael Baker, Jr., Inc. as consulting engineer for 2016, seconded by Mr. Davison. The motion passed unanimously.

Independent Auditor Appointment: Mr. Berchtold made a motion to nominate Mr. Mark Turnley, CPA as independent auditor for 2016, seconded by Mr. O’Roark. The motion passed unanimously.

MONITORING

The board acknowledged reviewing the Financial Planning and Budgeting Monitoring Report and Financial Condition and Activities Monitoring Report. There were no concerns.

INFORMATION GATHERING

Huntington Bank – Pension Fund Investments

Lorrie Henderson and Gerri Steigerwald, representatives from Huntington Bank, discussed the investment portfolio for the employee pension plan.

Financial Report

Mr. Meverden presented the Financial Report, indicating that as of December 31, 2015, expenses exceeded revenues by $46,017.94.

Wastewater Treatment Plant and Sewer System Report

Mr. Meverden presented the Wastewater Treatment Plant and Sewer System Report. Questions from the board were answered to their satisfaction. The board expressed no concerns.

Manager Notes

Mr. Meverden presented each board member with State Ethics form; a draft of the 2016 newsletter; a letter from Chippewa Township approving the reappointment of Gary Davison; and a Development Update as of Dec. 31, 2015.

Bill Payments Online

The board acknowledged receiving and reviewing the electronic bill payments and expressed no questions or concerns.

POLICY DEVELOPMENT

The board affirmed its regular review of the Executive Limitations Policies. There was no action by the board to make any changes.

BOARD EDUCATION

None

ADJOURNMENT

Mr. Davison made a motion to adjourn, seconded by Mr. Berchtold. The meeting was adjourned at 9:15 pm.

______Secretary Chairman