CHEPSTOW TOWN COUNCIL

The Gatehouse, High Street, Chepstow

Tel 01291 626370 Email

15th September 2010

Dear Councillor

You are hereby summoned to attend a meeting of Chepstow Town Council to be held in the Gatehouse, High Street, Chepstow on Wednesday 22nd September 2010 at 7.00pm for the purpose of transacting the following business.

Members are reminded that they attend this meeting under the provisions of the Town Council’s Code of Conduct

THE FOLLOWING PRESENTATIONS WILL COMMENCE AT 6.45am

To receive a brief presentation from Monmouthshire County Council’s Citizen’s Engagement Manager.

To receive a presentation from Monmouthshire County Council’s Business Units Manager in respect of new arrangements for waste collection.

Members of the public are invited to address the Town Council for 15 minutes

commencing at approximately 7.00 pm.

Yours faithfully

Sandra Bushell

TOWN CLERK

71. / DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA
72. / MAYORAL ANNOUNCEMENTS
73. / MINUTES
To approve the minutes of the meeting of Council held on 28th July 2010. (Attached)
74. / MATTERS ARISING
To report matters arising from the minutes of the meeting of Council held on 28th July 2010, not on the agenda, for information only.
75. / COMMITTEES
(a) / Planning and Administration Committee
To receive the draft minutes of the Planning and Administration Committee meeting held on 28th July 2010. (Attached)
76. / PROPOSED NEWSLETTER
To consider and agree the draft Chepstow Town Council Newsletter to local residents and, if appropriate, agree arrangements for distributing the newsletter and arrangements for monitoring distribution. (Draft Newsletter attached)
77. / TOWN COUNCIL PRESENCE AT CHEPSTOW AGRICULTURAL SHOW
To note that the Town Council’s stand at Chepstow Agricultural Show was a success and attracted a large number of visitors. 21 local residents completed a questionnaire in respect of the priorities identified by the Council and services provided, the results of this survey are attached for information. Members are also advised that One Voice Wales have indicated that they would like to profile the Town Councils’ initiative on their web site as an example of good practice.
78. / BUDGET RESPONSE
To consider the response to the enquiry in respect of precept analysis for the major towns of Monmouthshire, drafted by the Clerk. (Attached)
79. / PUBLIC TOILETS
To consider the Clerk’s report in respect of the possible transfer of Public Conveniences in Chepstow. (Attached)
80. / care& Repair Monmouthshire – proposed handyperson service
To consider the attached consultation document in respect of Care & Repair Monmouthshire’s proposed Handyperson Service, and if appropriate, the level of any financial contribution to be made by the Town Council.
81. / GWENT POLICE AUTHORITY – POLICE REFORM
To note the correspondence received from Gwent Police Authority which outlines
the Government’s proposal to introduce Police and Crime Commissioners and, the views of the local Police Authority in respect of the proposal. (Correspondence attached)
82. / SEVERN ESTUARY PARTNERSHIP – INVITATION TO ATTEND FORUM
To note the invitation to send representatives to the Severn Estuary Forum which will take place at the Armada House Conference Centre, Bristol on Friday, 8th October 2010 at a cost of £40 per delegate and, if appropriate, to agree representation. (Correspondence attached)
83. / LOWER WYE COMMUNITY SAFETY ACTION TEAM
To agree Town Council representation on the Lower Wye Community Safety Action Team (CSAT).
84. / GATEHOUSE FACILITIES MAINTENANCE & INSPECTION
To consider the Clerk’s report detailing the maintenance and inspection requirement in respect of gatehouse facilities. (Attached)
85. / LARKFIELD ROUNDABOUT – TRAFFIC CONCERNS
To consider concerns raised in respect of current traffic management arrangements at Larkfield Roundabout and in particular difficulties arising for vehicles travelling along the A466 to the Link Road at peak periods. (Oral report)
86. / FINANCE
(a) / Bank Reconciliation
To confirm the reconciliation of the Council’s Bank Accounts at 31st July and 31st August 2010. (Attached)
(b) / Accounts
To receive and adopt the monthly accounts for July and August 2010. (Attached)
(c) / Mayors For Peace 2020 Vision Campaign
To consider the request for a financial contribution towards the administrative costs of the Mayors for Peace 2020 Campaign. (Correspondence attached).
(Local Government Act 1972 s143)
87. / REPORTS OF REPRESENTATIVES ON OUTSIDE BODIES
88. / MATTERS FOR INFORMATION
(a) / Society of Local Council Clerks Regional Conference 14th July 2010
To receive the Administrative Officers report of the Society of Local Council Clerks Regional Conference, which took place on 14th July 2010. (Attached)
(b) / Correspondence from former Town Mayor
To note correspondence received from a former Town Mayor expressing concern at the format of Mayoral Civic Inaugural Events and the response of the Clerk. (Attached)
(c) / Chepstow Marketing Committee
To note the minutes of the Chepstow Marketing Committee meetings held on 13th July and 3rd August 2010. (Attached)
(d) / One Voice Wales Newsletter
To note that copies of the One Voice newsletter, Issue 14 dated July 2010 will be available at the meeting.
(e) / Ryder Cup 2010 Traffic and Security Arrangements
To note correspondence received from Monmouthshire County Council setting out the traffic and security arrangements for the Ryder Cup 2010. (Attached)
(f) / Wales in Bloom 2010
To note that Chepstow was awarded second prize and a silver gilt in the Small Town Category of the Wales in Bloom Competition 2010.
89. / CORRESPONDENCE
To receive and consider correspondence set out in the attached schedule.
90. / MATTERS RELATING TO THE PUBLIC AND URGENT INFORMATION EXCHANGE.
91. / ITEMS FOR NEXT MEETING
92. / DATE OF NEXT MEETING
To confirm that the next ordinary meeting of the Town Council will take place on Wednesday 27th October 2010 at 7.00pm in the Council Chamber, The Gatehouse, High Street, Chepstow.