ChecklistFOR NEW Tenure-Track Faculty(2016-06-13)

Employee Information
Name: / Appointment start date:
Title: / Arrival date:
Office Location:
Red = Completed by Department(ATC/Sec, Chair, or Mentor) Green = Completed by Employee, Verified by Department
Pre-Appointment
Item / Date Done / Notes
Appointment Packet / HRM-2 Form / 1 / Forms are available on the UAlbany Human Resources Website:
Submit completed appointment packet to Dean’s Office in the specified order.
EMP-1 Form / 2
AP-4 Form or updated CV / 3
Credential Verification Form w/ attachments / 4
Oath Card/Officers Law / 5
Employee Access Compliance Agreement / 6
I-9 Form / 7
W-4 Form / 8
IT-2104 (NYS Withholding) Form / 9
New Employee Identity Data Questionnaire / 10
Copy of Offer Letter / 11
Make sure employee received benefits info
Prior to Arrival
Arrange for appropriate SUNYCard Access / Coordinate with Assistant Dean Elizabeth Gaffney for office space repairs, painting, etc. along with keys and card access.
Contact Telecom for VM & long distance activation.
Appoint faculty member as avolunteerto secure parking pass if arriving before faculty appointment date.
Reminder: All new tenure-track faculty must have a mentor.
Identify and Prepare Office Space/Keys
Create mailbox
Order basic supplies, including business cards
Update Signage (nameplate, bldg. directory)
Update website and e-distribution lists
Arrange network drive and printer access
Telecom Access (VM, Long Distance Code)
Order Necessary Computer Equipment
Direct Employee to MyUAlbany Parking Reg.
Appoint a faculty mentor, send contact info
Add to teaching template. If courses unknown, enter TBD
Upon Arrival – Show Faculty member:
How to get around/between campuses / Office procedures will vary by department.
Technical support is generally handled through the CAS Computing webpage.
Schedule for faculty and other meetings
How to map network drives & add network printers
How to mail and ship materials, use fax/copy machine
Important academic policies (e.g.UG and grad syllabi)
How to Request repairs and maintenance
How to obtain technical support
How to order Textbooks and Coursepacks
Process for buyingitems using Start-up/Departmental $$
Within Four Weeks of Arrival:
Discuss expectations for renewal/tenure
Substantive meeting with faculty mentor
Discuss grade submission, plagiarism, and grievances
Visit ITLAL and/or discuss services provided
How to enter/update FAR Information
Travel procedures/How to apply for NYS Travel Card