WHERE AND HOW APPOINTMENTS OFEMPLOYEES IN U.P. DILIMAN ARE PROCESSED

  • Appointment papers of Faculty, REPS and Administrative Staff are processed at the Appointment Section, Human Resources Development Office (HRDO) located at the 1st Floor Mezzanine, Quezon Hall.
  • Recommendations (Basic Paper) coming from the units are forwarded to the Appointment Section, HRDO.
  • Analyst examines recommendation as to completeness/appropriateness of required documents. (refer to list)
  • Reviewed by Section Chief and signed byDivision Chief and Director.
  • Basic Paper forwarded to Budget Office forBudget Clearance.
  • Then back to Appointment Section. Analystsprepare appointment paper for signature of the Chancellor, Vice-Chancellor for AcademicAffairs or Vice-Chancellor for Administration as the case may be.
  • Approved appointment papers are returned to the Office of the Director, Releasing Section for release.
  • Analyst prepares notification that appointmentpaper is ready for pick-up upon submission of post requirements. (refer to list)

CHECKLIST OF REQUIREMENTS FOR PROCESSING OF FACULTY APPOINTMENT & BASIC PAPER

  1. ORIGINAL
  • Fully Accomplished Basic Paper (HRDO B-1), (1 copy)
  • Curriculum Vitae (CV) with 1 ½ x 1 ½ picture (2 copies)
  • Justification
  • Transcript of Records (Original)
  • Diploma (Certified Photocopy)
  • NBI Clearance
  • Marriage Contract (NSO Authenticated), if married
  • Birth Certificate (NSO Authenticated)
  • Medical Certificate with documentary stamp (1 copy)*
  • Mandatory drug test results ( CSC MC No. 13,2010)
  • Oath of Office with documentary stamp (3 copies)
  • Statement of Assets and Liabilities (3 copies)

*LECTURERS are not required to submit

A.1 FOR FOREIGNERS:

  • Fully Accomplished Basic Paper (HRDO B-1), (1 copy)
  • Curriculum Vitae (CV) with 1 ½ x 1 ½ picture (2 copies)
  • Justification
  • Transcript of Records (Original)
  • Working Visa
  • Employment Permit from DOLE
  • MOA/Terms of Reference indicating Host Professor

A. 2 For TEACHING ASSOCIATE/TEACHING FELLOW

  • Fully Accomplished Basic Paper (HRDO B-1), (1 copy)
  • Curriculum Vitae (CV) with 1 ½ x 1 ½ picture (2 copies)
  • Justification
  • Photocopy of grades for previous semester
  • Photocopy of Form 5

A.3 Additional requirements for TRANSFEREES FROM OTHER GOVERNMENT AGENCY

  • Approved Transfer from former office/agency
  • Clearance from former Office
  • Certification of leave credits from former Office
  • Certification of premium deductions
  • Service Record

B. RENEWAL

  • Fully Accomplished Basic Paper (HRDO B-1), (1 copy)
  • Justification
  • SET Scores (for the last 2 semesters)

C. TENURE AT PROFESSOR/ASSOCIATE/ASSISTANT/ LEVEL

  • Fully accomplished Basic Paper (HRDO B-1), (1 copy)
  • Updated CV (to indicate accomplishments and publication in a refereed journal)
  • Justification
  • SET Scores (for the last 6 semesters)
  • Medical Certificate with documentary stamp
  • Proof of publication

D.REAPPOINTMENT/REEMPLOYMENT/RECLASS

  • Transcript of Records
  • Diploma
  • Certificate of Graduation from OUR
  • Fully accomplished Basic Paper (HRDO B-1), (1 copy)
  • Justification
  • Updated Curriculum Vitae with 1 ½ x 1 ½ picture (1 copy)
  • SET Scores

E. RENEWAL BEYOND FACULTY TENURE RULE(*) AND

RENEWAL BEYOND UP OR OUT RULE(**)

  • Fully Accomplished Basic Paper (HRDO B-1), (1 copy
  • Justification
  • Certification from Editor when the refereed publication
  • be released*
  • Certification from Thesis Adviser when the
  • recommendee will finish Master’s degree**
  • Updated Curriculum Vitae
  • SET Scores (for the last 2 semesters)

F.EXTENSION OF SERVICE OF LECTURER BEYOND COMPULSORY RETIREMENT AGE OF 65

  • Fully Accomplished Basic Paper (HRDO B-1), (1 copy)
  • with white Basic Paper( New Form –OSU Form)
  • Updated CV
  • Justification for the need for services
  • SET Scores (for the last 2 semesters)
  • Medical Certificate with documentary stamp (1 copy)
  • Faculty Development Plan which includes the timetable

and the faculty members being trained to eventually

take over the courses handled by the lecturer

  • OVPAA Form 3 (Appointment of Non-Regular FacultyBeyond Age 65 – OVPAA 2011-23 and Memo No. CAS-11-021)

G. EXTENSION OF SERVICE OF REGULAR FACULTY MEMBER BEYOND COMPULSORY RETIREMENT AGE OF 65

  • Fully Accomplished Basic Paper (HRDO B-1), (1 copy) with white Basic Paper( New Form –OSU Form)
  • Updated CV
  • Justification for the need for services
  • SET Scores (for the last 2 semesters)
  • Medical Certificate with documentary stamp (1 copy)
  • Faculty Development Plan which includes the timetable and the faculty members being trained to eventually take over the courses handled by the lecturer
  • The 65th birthday of the concerned faculty member occurs within the semester that his/her appointment is recommended for extension
  • Information or data that he or she is mentoring a graduate student who is scheduled to complete all doctoral degree requirements within the semester that his or her appointment is extended

H. AUTOMATIC PROMOTION/PROMOTION

  • Fully Accomplished Basic Paper (HRDO B-1), (1 copy
  • Updated CV
  • SET Scores (for the last 2 semesters); if no SET, state if
  • on scholarships/LOA, etc.
  • Justification
  • Report for Duty from Fellowship
  • Transcript of Records and Certification from the
  • Registrar’s Office/Diploma – PhD or MA/MS

I. ADDITIONAL ASSIGNMENT (ORIGINAL)

  • Fully accomplished Basic Paper (white form)
  • Curiculum Vitae
  • Justification

J. AUTHORITY TO TEACH

  • Fully Accomplished Basic Paper (HRDO B-1), (1 copy
  • Permission/Endorsement from the mother unit

K. VISITING PROFESSOR/TEACHING FELLOW

  • Fully accomplished Basic Paper
  • Justification
  • Terms of Reference (to indicate Host Prof./Host Scientist)
  • Curiculum Vitae
  • MOA

L. VISITING RESEARCH FELLOW

  • Fully accomplished Basic Paper (green form)
  • Transcript of Records/Certificate of Mater’s degree
  • Justification

CHECKLIST OF REQUIREMENTS FOR PROCESSING OF RESEARCH EXTENSION AND PROFESSIONAL STAFF (REPS) APPOINTMENT & BASIC PAPER

A. ORIGINAL APPOINTMENT

  • Fully accomplished Basic Paper (HRDO B-1), (1 copy)
  • Personal Data Sheet (CSC, Form 212) (1 copy), with 1 ½ x 1
  • ½ picture (2 copies)
  • Justification
  • Position Description Form (CSC Form No. 1), (1 copy)
  • Transcript of Records ( original)
  • Diploma (Certified Photocopy)
  • Marriage Contract (NSO authenticated), if married
  • Birth Certificate (NSO authenticated)
  • Civil Service Eligibility (original)
  • NBI Clearance (original)
  • Medical Certificate with documentary stamp (1 copy)*
  • Mandatory drug test results (CSC MC No. 13,s2010)
  • Approved exemption from Administrative Order No. 4
  • CSC Publication of existing vacant position
  • Oath of Office with documentary stamp (3 copies)
  • Statement of Assets and Liabilities (3 copies)

*LECTURERS are not required to submit

A. 1 For TRANSFEREES FROM OTHER GOVERNMENT AGENCY

  • Approved Transfer from former office/agency
  • Clearance from former Office
  • Certification of leave credits from former Office
  • Certification of premium deductions
  • Service Record

B. CHANGE OF STATUS FROM TEMPORARY TO PERMANENT

  • Fully accomplished Basic Paper (HRDO B-1), (1 copy)
  • Personal Data Sheet (CSC Form 212) with 1 ½ x 1 ½ picture (1 copy)
  • Justification
  • Medical Certificate with documentary stamp (1 copy)
  • Mandatory drug test results (CSC MC No. 13,s2010)
  • Last 2 Performance Ratings

C. RECLASSIFICATION AND PROMOTION

  • Fully accomplished Basic Paper (HRDO B-2), (1 copy)
  • Personal Data Sheet (CSC Form 212 with 1 ½ x 1 ½ picture (1 copy) Justification
  • CSC Publication of item
  • Position Description Form (1 copy)
  • Last 2 Performance Rating
  1. RENEWAL
  2. Fully accomplished Basic Paper (HRDO B-2), (1 copy)
  3. Justification

CHECKLIST OF REQUIREMENTS FOR PROCESSING OF ADMINISTRATIVE APPOINTMENT & BASIC PAPER

A. ORIGINAL

  • Fully accomplished Basic Paper (HRDO B-2), (1 copy)
  • Personal Data Sheet (CSC Form 212, Revised 1997), (1 copy) with 1 ½ x 1 ½ picture (2copies)
  • Justification
  • Position Description Form (CSC Form No. 1), (1 copy)
  • Transcript of Records (1 authenticated copy)
  • Diploma (Certified Photocopy)
  • Certificate of Civil Service Eligibility ( authenticated copy)
  • NBI Clearance
  • Marriage Contract (NSO Authenticated), if married
  • Birth Certificate (NSO Authenticated)
  • Medical Certificate with documentary stamp (1 copy)
  • Mandatory drug test results (CSC MC No. 13,s2010)
  • Matrix of evaluation of applicants (Memo No. CAS-11-
  • 040)
  • Approved exemption from Administrative Order No. 4
  • CSC Publication of existing vacant position
  • Oath of Office with documentary stamp (3 copies)
  • Statement of Assets and Liabilities (3 copies)

A1. For TRANSFEREES FROM OTHER GOVERNMENT AGENCY

  • Approved Transfer from former office/agency
  • Clearance from former Office
  • Certification of leave credits from former Office
  • Certification of premium deductions
  • Service Record

B. CHANGE OF STATUS FROM TEMPORARY TO PERMANENT

  • Fully accomplished Basic Paper (HRDO B-2), (1 copy)
  • Updated Personal Data Sheet (CSC Form 212, Revised 1997)
  • Justification
  • Medical Certificate with documentary stamp (1 copy)
  • Mandatory drug test results (CSC MC No. 13,s2010)
  • Last 2 Performance Ratings

C. RECLASSIFICATION AND PROMOTION

  • Fully accomplished Basic Paper (HRDO B-2), (1 copy)
  • Personal Data Sheet (CSC Form 212, Revised 1997)
  • Approved exemption from Administrative Order No. 4
  • CSC Publication of existing vacant position
  • Justification
  • Position Description Form (CSC Form No. 1), (1 copy)
  • Last 2 Performance Rating

ADDITIONAL REQUIREMENTS FOR PAYMENT OF FIRST SALARY

Bank Account Number for ATM purposes. You may apply at Development Bank of the Philippines, Veterans Bank and Land Bank of the Philippines located inside the campus (bring 2 copies of ID Pictures)

Fully Accomplished Tax Identification Number (TIN), BIR

Form 2305/2316

GSIS Membership Form (downloadable at

PAG-IBIG Membership Form (downlodable at

Philippine Health Membership Form (downloadable at

NOTE: Failure to submit requirements will delay the issuance of your appointment papers andsalary.

HUMAN RESOURCES

DEVELOPMENT OFFICE

(HRDO)

APPOINTMENT SECTION

Diliman, Quezon City

APPOINTMENT

PROCESS