CHECKLIST FOR BILLS PROCESSING (for Purchase Resold items)
a) For Supply payment:
q Commercial/Tax Invoice
q Excise Invoice, if applicable.
q Lorry receipt
q Copy of Road permit, if applicable
q Delivery challan
q Detailed packing list
q Warranty certificate. Pl check the warranty period as per PO.
q Original performance Bank Guarantee. Pl check the stamp paper value (it shall be in Rs.100/- non judicial stamp paper), PBG value, Validity period, Claim period of six months, contents (strictly as per BHEL proforma). PBG shall be from BHEL consortium Banks/Nationalized Banks only. Pl refer special instructions for issue of PBG and BHEL consortium banks enclosed herewith.
q Copy of Insurance intimation fax/mail/letter
q “NIL” short-shipment certificate.
q Copy of order acknowledgement for having received PO.
q Copy of letter indicating submission of complete acceptable documents to BHEL for their approval.
q Copy of manufacturing clearance or document approval letter/mail/fax issued by BHEL.
q Copy of Inspection call letter issued by vendor to BHEL alongwith internal test reports/certificates.
q Disclaimer certificate (as per BHEL proforma), if applicable.
q Original Excise Invoice duly attested by Suptd. of Central Excise, if applicable.
b) For Freight payment:
q Separate/supplementary Invoice.
q Original Freight Money receipt issued by Transporter
q Copy of Freight Bill given by Transporter to vendor.
c) For balance 10% payment:
q Supplementary Invoice.
q Lorry receipt (LR) / docket duly acknowledged by Customer/BHEL site office, with seal.
q Proof of supply of O&M Manuals in required sets (as per PO). Pl note O&M Manuals shall be given in soft media (CD-ROM) also.
d) For balance 15% payment:
q Supplementary Invoice.
q Copy of “site protocol”/”MOM” signed by BHEL site office/Customer and vendor representative.
e) For E&C payment:
q Separate/supplementary Invoice.
q Original “site protocol”/”MOM” signed by BHEL site office/Customer and vendor representative.
f) For Training payment:
q Separate/supplementary Invoice.
q Original Training certificate signed by BHEL site office/Customer and vendor representative.
g) For Documentation / Engineering Charges:
q Separate/supplementary Invoice.
q First page of the approved document, approved by BHEL / Customer / Consultant.