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Checklist for application for admission to doctoral education

The applyingstudent’sname:
  • The admissions procedure is regulated by the Higher Education Ordinance (1993:100), Admission regulations for third-cycle (doctoral) education 2016 (SLU ua 2016.1.1.1.438), Riktlinjerförgemensamexamen vid SLU (SLU ua Fe.2011.3.3-4103) (guidelines for joint degrees at SLU, only available in Swedish), Guidelines for third-cycle (doctoral) education 2015 (SLU ua 2015.1.1.1-2467) and the general syllabus for the relevant research subject. The Doctoral Education Committee (FUN) makes decisions on the authority of the Faculty Board.
  • Original documents (recommendation for admission on form 2 and certified copies) must be submitted or sent to FUN, VH Faculty Office. Visiting address: Ullshus, Almas allé 8 (4th floor). Postal address: Box7084, 75007Uppsala. Other documents may be sent as email attachments to tronically signed originals should also be sent by email, because they contain digital information.
  • The person submitting the application (usually the principal supervisor) is responsible for ensuring that it is accurate and complete. If additions need to be made, there is a risk that the decision will be delayed or, in the worst case, postponed.
  • Please ensure that the application is complete, but avoid including unnecessary material as this only creates additional work. The documents in the application should be organised as follows in order to facilitate the assessment.The director of studies of the department should help by checking the application before it is submitted.
  • To enable a decision to be made in a meeting, the application must have been received by FUN at least 2 weeks in advance of the meeting.

Tick the information or documents that are included in the application.

Information or document in the application / When the point applies
☐ / Original recommendation for admission of the applicant (form 2. Recommendation on admission to doctoral education), signed by the applicant and the head of department / All applications
☐ / Copy of application for admission (form 1. Application for doctoral education), signed by the applicant
☐ / The applicant’s curriculum vitae or merit list
☐ / An existing research subject at the Faculty stated in the application
☐ / Intended qualification stated in the recommendation for admission
☐ / Justification for the licentiate degree in the recommendation for admission, if the studies lead to such a degree
☐ / The principal supervisor in the recommendation for admission is a docent or professor and is employed at SLU at the department where the doctoral student will be accepted, with training in supervisory education equivalent to that which is required for admission as docent at SLU
☐ / According to the recommendation for admission there is at least one deputy supervisor
☐ / Both genders are represented in the supervisory group, or specific justification is provided for any deviation from this
☐ / Certificate from the Division for Educational Affairs regarding the applicants general and specific (in English) eligibility, and authenticity of the degree certificate and language certificate
☐ / Preliminary individual study plan according to specific relevant template
☐ / Personal information in the study plan matches the application and recommendation for admission
☐ / The research subject in the study plan matches the application and recommendation for admission
☐ / The supervisory group in the study plan matches the recommendation for admission
☐ / The total programme length in the study plan is 48 months (doctorate) or 24 months (licentiate)
☐ / The dates in the study plan for admission, follow-up and defence of thesis match the date for the decision on admission and with the pace of study
☐ / Description in the study plan of research that is within the research subject
☐ / Description in the study plan of courses that are relevant to the education and include compulsory courses, in accordance with the guidelines and the general study plan for the subject
☐ / Plan for financing the education
☐ / Project contract with project number or decision that shows award of grant
☐ / Announcement (advertisement)of the position / The doctoral student is employed at SLU
☐ / Justification of proposal for admission of the applicant, including a ranked list of the applicants
☐ / Signed contract between the applicant and the head of department which clarifies that time for the doctoral education is allocated within the employment to enable the studies to be concluded within the planned period / The doctoral student is employed at SLU in a position other than a doctoral student
☐ / Certified copy of proof of employment or equivalent / The doctoral student is employed outside SLU
☐ / Signed contract between the employer and head of department, approved by the applicant and principal supervisor, which clarifies the allocation of responsibility between the company and the department and that study time is allocated within the employment to enable the studies to be concluded within the planned period
☐ / Certified copy of pages of the applicant’s passport with photograph and personal information / The applicant is not a Swedish citizen
☐ / Certified copies of the applicant’s degree certificate from previous studies at first-cycle and second-cycle level at university or university college / Degree at foundation or advanced level from another university
☐ / Registration from previous studies at first-cycle and second-cycle level, including list of courses
☐ / Degree project at advanced level comprising at least 15 credits or other relevant degree project of corresponding level of difficulty and scope
☐ / If the studies leads to a joint or double degree, a cover letter explaining which universities are concerned / Financing through international cooperation (e.g. SIDA) or joint degree
☐ / Signed contract between SIDA (or equivalent), SLU and other involved universities regulating the funding of the doctoral student’s financial support and other costs
☐ / Education agreement designed based on the guidelines for joint degrees, if relevant
☐ / Letter of Acknowledgement to the applicant, designed according to the specific template / Financing through individual stipend
☐ / Certified copy of signed contract between the applicant and scholarship provider
☐ / The scholarship corresponds to a sufficient amount per month during the period the doctoral student will remain in Sweden (minimum of SEK 16,000 in 2016)
☐ / Cover letter describing and justifying the deviation / Application deviates from applicable rules
☐ / If needed, additional documents that describe or justify the deviation
☐ / Submitted documents (to the extent needed) are organised as follows:
  1. Possible cover letter
  2. Form 2 with recommendation for admission
  3. Form 1 with application for admission
  4. Curriculum vitae or merit list
  5. Degree certificate and registration
  6. Degree project
  7. Copy of passport with photo
  8. Certificate from Division of Educational Affairs
  9. Preliminary individual study plan
  10. Plan for financing
  11. Project contract with project number, or decision regarding financing
  12. Announcementofthe position
  13. Justification of proposal for admission of the applicant
  14. Contract regarding financing between SIDA, SLU and other involved universities
  15. Education agreement for joint degree
  16. Letter of Acknowledgement to the applicant regarding scholarship
  17. Contract regarding scholarship between student and provider
  18. Proof of employment or equivalent from employer other than SLU
  19. Contract regarding allocation of responsibility between other employer and head of department
  20. Other supporting documents
  21. This checklist, with completed points ticked
/ All applications