Form: Softex Checklist (non-bulk)
Check-listfor Softex Certification(For STP Units)
*All documents attached with Softex Formneed to besigned & stamped is mandatory
Check-List for SOFTEX No.: X X X X XX X X X
NAME OF THESTP UNIT:Validity of LOP up-to (dd-mm-yyyy):
Sl. No / Documents Required
1 / Request Letter in Prescribed format (Refer ) / Yes / No
2 / Softex Form Summarysheet (revised)in Triplicate (Refer ) / Yes / No
3 / One set Invoice copiesto be submittedattested by Authorized Signatory on all pages. / Yes / No
4 / Copy of Agreement/Contract/PO (includingAmendmentsetc.) Attached with Softex (self certified with stamp on all pages) / Yes / No
5 / Softex Numbers allotment Letter by RBI is attached / Yes / No
6 / Bill / Certificate as Proof ofinternet connectivityfrom the “Location of Export”during period of invoice / Yes / No
Export Invoicein prescribe format is attached (Refer )
“Gist of Contract (GoC)” submitted with Softex form (Ref. /) contains ‘Figures’ of Actual Contract Rate / Value as mentioned in Agreement/contract/PO/etc.
Values / Rates in Contract/Agreement Matching with Invoice/s Submitted. / Yes
Yes / No
No.
7 / Soft copyof submitted softex summary sheet (Annexure-II) is forwarded to / Yes / No
8 / One Softex Form contains ONLY ONE client(Multiple Invoices for single client are allowed) / Yes / No
Sl. No / Documents Verification (To be filled by Unit submitting softex)
Kindly highlight or Tick mark in the documents as following:
1 / Softex Summary sheet (Annexure-II)
1.1 / Exporting Unit Name & FULL Address………………………………………………………………………..…..…… / Yes / No
1.2 / LOP number, Date, & IEC Code mentioned correctly …………………………………………………...…… / Yes / No
1.3 / Authorized Dealer/Bank Name, FULL Address & Dealer Code No. (13/14 Digit):……….……………… / Yes / No
2 / Export Invoices
2.1 / Export Invoice as per STPI Format is attached………………………………………………………………………. / Yes / No
2.2 / Invoice No. & Date exactly matching in Softex Form (Softex Date format:dd-mm-yyyy)……………………. / Yes / No
2.3 / Invoice Values are within the Contract value / Rate /PO……………………………………………………..…... / Yes / No
2.4 / Invoice Dates with respect to validity in the contract/Agreement………………………………………..….... / Yes / No
2.5 / Description of item / Services in invoice as per the contract/PO.………………………………………..……. / Yes / No
2.6 / Code for Country, Currency , Mode of Realization (L/c . BG, Other), Type of
Software Export (906~911), etc mentioned in Softex Form as per Guidelines () …………. / Yes / No
3 / Agreement /Purchase Order/Work Order/Job Order
3.1 / Validity of Contract with Client up-to (dd/mm/yy) ______to ______ ...... / Yes / No
3.2 / Name & Address of STP Unit and Foreign Client mentioned …………………………………….………..…... / Yes / No
3.3 / Signature of both parties on Agreement / WO / PO / and Date of Contract mentioned ………….………..… / Yes / No
4 / Internet connectivity from Authorized service provider
4.1 / Internet connectivity Bill/Certificate is during the “period of invoice”………………………………….……… / Yes / No
4.2 / Internet address should match with the address in Export Invoice. …………………………….………….……. / Yes / No
5 / Soft copy of softex summary sheet (Annexure-II) emailed to ………………………………….….. / Yes / No
6 / Off-Shores Export figures (without Negative / Zero Export Values) mentioned in Softex Form……………… / Yes / No
7 / Softex Submitted within 30 Days of Invoice Date (if more than 30 days then the RBI Condolence Letter) …… / Yes / No
*NOTE: Certification of Softex Form is subject to detailed verification.
FOR FURTHER CLARIFICATIONS:
Authorized Person Name : ______(Sign with Stamp)
Mobile No. /Direct Phone. :______
Email id :______
- Note: Please enclose this check list along with each Softex Form.The above mentioned contact details MUST be of ‘company person’ only.Consultant details are not entertained.