Charter: Planning Coordination Committee Review Task Force1

Establishment and Authority

The Planning Coordination Committee Review Task Force (PCCRTF) is a Task Force established bythe Planning Coordination Committee (PCC).

Purpose/Responsibilities

The purpose of the PCCRTF is to review the overall PCC organization structure, including all subcommittees, task forces and work groups (“PCCCommittees”). The PCCRTF willperform a comprehensive review of the PCCCommittees to align the work of the PCCCommittees with WECC’smission. The PCCCommittee review should also focus on examining PCCCommittee reporting relationships and merging PCCCommittees or “sun setting” them if they no longer support WECC’s mission or provide value to WECC Members.

The PCCRTF shall:

  1. Identify instances where WECC (e.g., board and management)coordination with PCC Committees is needed to support WECC’s mission.
  2. Identify duplication of work being performed by the PCCCommitteesthat can beconsolidated.
  3. Identify PCCCommitteesthat should be formed, eliminated or transferred to other groups/organizations.
  4. Identify instances for alignment and integration of PCC or PCC Committees with TEPPC.

Committee Composition and Governance

  1. Membership
  1. The PCCRTF shall be comprised of seven members appointed by the PCCRTF chair.
  1. Leadership
  1. The chair of the PCC shall appoint the PCCRTF chair. The PCCRTF chair shall assign someone, who need not be a committee member, to take minutes.
  2. The PCCRTF chair shall manage the group and its meetings.
  1. Meetings
  1. The PCCRTF shall determine the time of its meetings, provided that it shall meet as often as required to carry out its responsibilities. Meetings will be held in accordance with the WECC Meeting Policy.
  2. A quorum for meetings shall be a majority of PCCRTF members.
  3. Action taken by the PCCRTFshall require a simple majority vote of those members present.
  4. PCCRTF meetings may be in person or by conference call, as determined by the chair.
  5. The chair (or designee) shall provide notice of the time and place of all meetings by email to each member of the PCCRTF and shall post notice of all meetings on the WECC website, no later than ten (10) calendar days prior to each meeting. An agenda, including identification of the items for which action may be taken, shall be included with the notice.
  6. Any person who wishes to receive notice of PCCRTF meetings may do so by notifying the chair by email. Upon receiving such a notice, the PCCSTF chair (or designee) shall provide an email copy of the notice and agenda of future meetings to that person at the time the notice and agenda are provided to the committee members.

Reporting

The PCCRTF shall report to the PCC on its activities and any recommendations.

Review and Changes to the Charter

The PCCRTF shall review this charter as needed and recommend any changes to thePCC.

Approved by the WECC Planning Coordination Committee: ______

Western Electricity Coordinating Council