Chapter 18. Master Record Correction (Corr)

May 29, 1992M21-1, Part V

CHAPTER 18. MASTER RECORD CORRECTION (CORR)

COMPENSATION AND PENSION

CONTENTS

PARAGRAPHPAGE

SUBCHAPTER I. GENERAL

18.01 Description18-I-1

18.02 Access Procedure18-I-1

18.03 Response18-I-1

18.04 Display Messages18-I-1

18.05 Correction Screens18-I-2

18.06 Display Screens18-I-2

18.07 Movement Between Screens in the Same Record18-I-2

18.08 Movement from One Payee to Another18-I-3

18.09 Master Record Field Correction18-I-3

SUBCHAPTER II. STATUS CHANGES

18.10 C&P Master Record Status Screen (M11) Data Description and Entry Requirements18-II-1

SUBCHAPTER III. RATING DATA CHANGES

18.11 C&P Master Record Rating Data Screen (M13) Data Description and Entry Requirements18-III-1

SUBCHAPTER IV. INCOME DATA CHANGES

18.12 C&P Master Record Annual Income (M14) Data Description and Entry Requirements18-IV-1

18.13 C&P Monthly Income and Miscellaneous Data (M15) Data Description and Entry

Requirements18-IV-2

SUBCHAPTER V. DEPENDENCY DATA CHANGES

18.14 C&P Master Record Dependency Data (M16) Data Description and Entry Requirements18-V-1

SUBCHAPTER VI. COLLECTION DATA CHANGES

18.15 Deduction/Receivable/Balance Data (M01) Data Description and Entry Requirements18-VI-1

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May 29, 1992M21-1, Part V

CHAPTER 18. MASTER RECORD CORRECTION (CORR) COMPENSATION AND PENSION

SUBCHAPTER I. GENERAL

18.01 DESCRIPTION

A master record correction (CORR) is used to change data stored in a specific master record file. Master record data are displayed on the M-series screens in the same format as data displayed if the master record inquiry command (MINQ) is used. See chapter 2 for information on master record inquiries. Since Screens MOO and M12 do not permit changes to master record data, they are not described in detail in this supplement.

18.02 ACCESS PROCEDURE

a. The minimal entries required on the Ready Screen for a master record correction are:

(1) The command, CORR,

(2) The operator's password and

(3) The file number.

b. Any or all of the items listed below may be used in combination with the basic access data to narrow the record search to a specific payee and benefit.

(1) Screen Number. An entry in this field identifies a specific screen to be displayed.

(2) Payee Number. An entry in this field limits the search to the record of a specific payee number.

(3) Benefit. The search may be limited to the C&P System by entering one of the following codes:

(a) CPL = live C&P

(b) CPD = C&P Death Benefit

c. Any entries in Ready Screen fields other than those above will be ignored by the Target system if a master record search is performed. Note, however, that all fields entered are edited for validity except End-Product Code.

18.03 RESPONSE

a. If the requested records exist in the Target master record file, the screen displayed will be the same as the screen displayed when the command is MINQ. See chapter 2.

b. The message PROCESSING COMPLETED-START NEW COMMAND WITH PA2 KEY is displayed at the completion of the master record correction.

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May 29, 1992M21-1, Part V

18.04 DISPLAY MESSAGES

a.The messages displayed in Master Record Inquiry processing are also displayed in master record correction (CORR) processing.

b. The error message INVALID AND/OR MISSING DATA may be displayed.

(1) This message is displayed if invalid data are entered or if displayed data were deleted and the edit prohibits deletion of that field. The field or fields involved will be indicated by the invalid data blinking on and off. If a field does not contain any data, two blinking asterisks will appear.

(2) The operator may enter the correct data if invalid data were entered. Iif desired data were deleted, all fields can be returned to the original display by first entering RES in the next screen field and THEN depressing the ENTER key.

18.05 CORRECTION SCREENS

The screen number limits access to a particular benefit (C&P series screens begin with MI and Education series screens begin with M2). The list below shows the screens available for a C&P master

record correction.

CORRECTION SCREEN LIST

M11 - C&P Master Record Status

M13 - C&P Master Record Rating Data

M14 - C&P Master Record Income Data

M15 - C&P Master Record Historical Income and Miscellaneous Data

M16 - C&P Master Record Dependency Data

M01 - Deduction/Receivable/Balance Data

18.06 DISPLAY SCREENS

The screens listed below are displayed for the operator's review if using the CORR command, but

any data entry on these screens will NOT result in a change to C&P master record data.

DISPLAY SCREEN LIST

M00 - Master Record Inquiry Screen Selection

M12 - C&P Master Record Award Data Record

18.07 MOVEMENT BETWEEN SCREENS IN THE SAME RECORD

a. To move between screens in the same record or between records (if the same payee has both a C&P and EDUCATION record) the operator may move from one screen or record to the other by:

(1) Entering the desired screen number in the NEXT SCREEN field (located in the lower right corner of the screen) and

(2) Depressing the ENTER key.

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EXCEPTION: The only exception to this procedure concerns the M01 Screen. If both Education and C&P records exist, the accounts receivable may only be displayed for one benefit record at a time. For example, if a C&P screen is displayed and an Education accounts receivable is desired for review, the operator must request an Education screen (beginning with M2-) first. Once the other record is acquired, the M01 Screen may be requested.

b.Target will perform a search for the other record and display the screen if it is stored in the

Target master file.

c.If there is no other record for the same payee, the M00 Screen will be displayed.

NOTE: If a listing of all screens is desired, enter M00 in the NEXT SCREEN field.

18.08 MOVEMENT FROM ONE PAYEE TO ANOTHER

a. If the same file number has several payees, it is not necessary to return to the Ready Screen to

access another payee's record. Instead,

(1) Move the cursor to the NEXT SCREEN field,

(2) Enter S02 and

(3) Depress the ENTER key.

b. These actions will cause the S02 Screen to be displayed. Place X beside the desired record and depress the ENTER key. Depending on the type of record, the M11, M21, or M25 Screen will be displayed

for that payee. If there is no other payee, the MOO Screen will be displayed.

18.09 MASTER RECORD FIELD CORRECTION

The ability to correct master record data is limited by the type of master record. Each screen and

each field on each screen has such limitations. The type master record limitations, by screen, are as follows:

a. C&P MASTER RECORD STATUS (M11)

TYPE MASTER

FIELDABCEF

NAMEXXXXX

VET NAMEX*X

STA **XXXXX

PWR-ATTYXXXX

GDNXXXX

COMP-PMTX

CONSOLDT PAYEEX

CLOTHING ALLOWANCEX

SEXXXX

DATE OF DEATHXX

AGE AT DEATHXXX

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FIELDTYPE MASTER

ABCEF

NURSING HOMEXXXX

NON-RECURRING PAYMENT CODEXX

BRXXX

ASCXXX

PAY GRADE

VET BIRTH DATEXXX

EODXXX

PAYEE BIRTH DATEXXX

RADXXX

MAILING LISTXXXXX

AUDIT RELATED A/RXXXXX

IG AUDIT NUMBERXXXXX

CHAR DISCHGXXX

SPEC CONDITIONXXXXX

RSNXXXX

DEPXXX

ENTXXXX

INCXXXX

SLXXX

MISCXXX

SCHXXX

HLPXXX

A/A-HBD-HSXXX

DESERT SHIELD SVCXXXXX

NOTE: No entries are allowed on D and G type Masters.

*Only if type B Master with a statistics segment or if type E master is a terminated type B with statistics.

**Change of Station Number is limited to that of the station entering the transaction.

b. C&P Master Record Rating Data (M13)

Correction of data on this screen is limited to type A master records, i.e., active master records for

payee 00.

CORRECTABLE FIELDSM/R RECORD TYPE

EMPLA only

SP PROVA only

SMC BASIC/HOSPA only

LOSS USE/ANAT/OTHA only

COMPA only

COMBATA only

A/AA only

HBDA only

BY RATINGA only

COMB DEGA only

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DIAGSA only

PCTA only

BY RATINGA only

c. C&P Master Record Income Data (M14). The only correctable field on the M14 Screen is Net Worth (NW).

d. C&P Historical Income & Miscellaneous Data (M15)

MASTER RECORD TYPE

CORRECTABLE FIELDSABCEF

ACTIVE RESERVIST/DAYSX

EFF DATE OF ORIG AWDXXXXX

AUTO ADAPTIVE EQUIPX

PAYEE/CUST SS VER RATEXXX

PAYEE/CUST SMIB VER RATEXXX

PAYEE/CUST CS VER RATEXXX

PAYEE/CUST RR VER RATEXXX

PAYEE/CUST M VER RATEXXX

PAYEE/CUST BL VER RATEXXX

PAYEE/CUST OTH VER RATEXXX

SPOUSE SS VER RATEXXX

SPOUSE SMIB VER RATEXXX

SPOUSE CS VER RATEXXX

SPOUSE RR VER RATEXXX

SPOUSE M VER RATEXXX

SPOUSE BL VER RATEXXX

SPOUSE OTH VER RATEXXX

AUTO ALLOWANCE PAIDX

SPEC ADAPTIVE HSNGX

PAYEE SSNXXX*X

SPOUSE SSNX

VETERANS SSNXXXX

REPSX

HEADSTONE/MARKER PAIDX

TAX IND STATE/MONTHXXX**

3RD PARTY STUB NAMEX

3RD PARTY DOBX

3RD PARTY SSNXXXX

INSURANCE NOX

PORTFOLIO LOAN NOX

PARAPLEGIC HOUSING NOX

A&A SPOUSEX

INCARCERATION INDXX

VET MARRIED TO VETX

POW INDICATORXXXXX

X-REFERENCE NOXXXX

SERVICE NOXXXXX

*Only those type E master records that are terminated type B Masters with statistics.

**Only those type E master records that are terminated payee 00 and 10.

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e. C&P Master Record Dependency Data (M16). On this screen, the following fields are

correctable for payee 00 records:

SPOUSE BIRTH DATEUses the Standard Date Edit.

SPOUSE NAMEUses the Standard Name Edit.

FATHER BIRTH DATEUses the Standard Date Edit.

MOTHER BIRTH DATEUses the Standard Date Edit.

TOTAL CHILDRENValid entries are 00-20.

Also for payee 31-39(B) and payee 10(C).

f. Deduction/Receivable/Balance Data (M01)

TYPE MASTER

FIELDABCEF

DISC DATEXXXXX

RSNXXXXX

REFER-NOXXXXX

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Change 5

SUBCHAPTER II. STATUS CHANCES

18.10 C&P MASTER RECORD STATUS SCREEN (Mil) DATA DESCRIPTION AND ENTRY REQUIREMENTS

a. The following is a sample of the M11 Screen.

M11C&P MASTER RECORD STATUSXX-XX-XX

FILE NUMBER XXXXXXXXXXXXXXX XXNAME X X XXXXXXX

VETNAMELASTACTIVITYSTAPWR-ATTYOTH-RCDGDNCOMP-PMTSTATUS

X XXXXXXXXXXX-XX-XXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXX

PAY STATUSXXXXXXXXXXXXXXXXXXXXXXXXXXCONSOLDT PAYEEXXXX

CHECK AMOUNTXXXXXXXXXXXXXXXXXXXXXXXMAIL CODEXXX

TOTAL DEDUCTXXXXXXXXXXXXXXXXXXXXXCLOTH ALLOWXXXXXXXXXXX

TOTAL RECEIVXXXXXXXXXXXXXXXXXXXXXXXSEX OF VETERANX

RECOUP BALXXXXXXXXXXXXXXXXXXXXXXDATE OF BIRTHXXXXXXXX

PFOP BALXXXXXXXXXXXXXXXXXXXXXXAGE AT DEATHXX

FDIB BALXXXXXXXXXXXXXXXNURSING HOMEXXX

PROCEEDSXXXXX XXXX XXXXBR XXXX ASC XXXPAY GRADEXXXXXXXXX

VET BIRTH DATEXXXXXXXXEODXXXXXXXXDIRECT DEPOSITXXXXXXXXX

PAYEE BIRTH DATEXXXXXXXXRADXXXXXXXXSPEC CONDITIONX

AUDIT RELATED A/R X XXXXXXXXXCHAR DISCHG XXX

EFF DATERSN ENTDEPINCSLMISCNET AWDSCHHLPCOM-DEGA/A-HB-HS

XXXXXXXXXX XXXX/XXXXXXX XXXXXXXXXXXXXXXXXXX X XXX

ADDL PRIORSXXADDL FUTURES XXDSRT SHLD/PG REG XXNEXT SCREEN XXX

Figure 18.01. C&P MASTER RECORD STATUS SCREEN (M11) LAYOUT

b. The following is a breakdown of the fields and entry requirements for this screen.

FIELD TITLEFIELD PARAMETERSDESCRIPTION/DISPLAY

(POSITIONS/TYPE)

(1) NAME9/alphanumericThe stub name of the beneficiary consisting of the first

initial, middle initial (if any), and the first five letters of the last name. Displayed as: A A AAAAA or

A AAAAA.

When updating this field, the second and fourth positions must be blanks and the last name must be at least two

characters.

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(2) VET NAME9/alphanumericThe stub name of the veteran. Display is as shown in (1)

above.

If the payee number is 00, this field cannot be changed.

The additional edits listed for a above also apply to this field.

(3) STA3/numericThe regional office number is displayed. Entry is limited

to the regional office number of the station entering the transaction.

(4) PWR-ATTY5/alphanumeric The power of attorney of record is displayed in this field.

Either an alpha character abbreviation or a two-digit organization code is displayed.

ACCEPTABLE ENTRIES ARE: AL, ARC, AVC, DAV,

JWV, VFW, MOPH, AMVET or any valid two-digit service organization code.

(5) GUN3/numericThis field contains the three-digit regional office number

of the office with fiduciary jurisdiction. Any valid station number may be entered provided the office has jurisdiction over fiduciaries.

(6) COMP-PMT11/alphaCompetency Pay Status. The first position indicates if

the beneficiary is competent (C) or incompetent (I). The remaining 10 positions indicate how payments are being made. If the first position is C, DIRECT is displayed unless the veteran is rated competent but a fiduciary is being paid by court order. Then C-FIDUCIARY is displayed. Otherwise, FIDUCIARY, SUPERVISED, or DIRECT (if by court order) is displayed after the I.

Valid entries are:

C-DIRECT

C-FIDUCIARY

I-FIDUCIARY

I-LEGALDIS

I-DIRECT

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(7) CONSOLDT PAYEE4/numericThis is a code number identifying the facility or corporate

fiduciary receiving a consolidated payment for veterans or beneficiaries under its care or jurisdiction.

Valid entry is any valid consolidated payee number.

(8) CLOTH ALLOW10/alphanumericValid entries are:

NOT ENTIT

RECUR

NEXT ONLY

Must be A-type record and not in suspense.

(9) SEX OF VETERAN1/alphaValid entries are M or F.

(10) DATE OF DEATH8/alphanumericThe month, day and year of veteran's death. Displayed as

MM-DD-YY. Any valid date may be entered.

(11) AGE AT DEATH2/numericValid entries are 00-99.

(12) NURSING HOME3/alphaValid entries are YES or NO.

(13) NON-RECURRING6/alphanumericIf the field reflects ACCRUE, QRTRLY, SEMIAN or

ANNUAL, the only acceptable PYT CODE entry is

MNTHLY.

If the field reflects MNTHLY, the only acceptable entry

is to EOF the field.

(14) BR4/alphaThe branch of service in which the veteran served.

Valid entries are either the abbreviation for the branch of service or the corresponding letter code.

BRANCH OF SERVICEVALID ENTRIES

ArmyArmy, A

NavyNavy, N, B

Marine CorpsM, C

Coast GuardCG, D

US Public Health Svc.PHS, E

Air ForceAF, F

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Regular Philippine ScoutsRPS, G

Women's Army CorpsWAC, H

Coast & Geodetic Survey

National Oceanic and

Atmospheric AdministrationNOAA, I

Army Air CorpsAAC, J

Merchant MarinesMM, K

Special Philippine ScoutsSPS, S

Commonwealth ArmyCA, T

Guerrilla and Combination

ServiceGCS, U

Regular Scout Service

Combined with Special

Philippine Scout or

Commonwealth Army

ServiceRPS, V

(15) ASC2/alphanumericAdditional Service Code. Valid entries are 0, 1, 2, 3 or NO.

(16) PAY GRADE9/alphanumericPay Grade upon which payments are based. Valid entries are:

E-1* (Under 4 months)

E-1

E-2

E-3

E-4

E-5

E-6

E-7

E-8

E-9* (See Note 1)

E-9

A/C

W-1

W-2

W-3

W-4

0-1* (See Note 2)

0-1

0-2* (See Note 2)

0-2

0-3* (See Note 2)

0-3

0-4* (See Note 2)

0-4

0-5

0-6

0-7

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Change9

0-8

0-9

0-10

0-10* (Chief of Staff)

NOTE 1: Sgt Major of the Army, Sgt Major of the Marine Corps, Chief Master Sgt of the Air Force, Master Chief Petty Officer of the Coast Guard, Senior Enlisted Advisor of the Navy.

NOTE 2: Officers with 4 or more years enlisted service.

(17) VET BIRTHDATE8/alphanumericThe veteran's birthdate. Displayed as MM-DD-YY. Any

valid date may be entered.

(18) EOD8/alphanumericThe month, day and year the veteran entered active duty.

Displayed as MM-DD-YY. A valid date may be entered. The date entered cannot be later than the current date or later than the date in RAD field.

(19) PAYEE8/alphanumericThe payee's date of birth displayed as MM-DD-YY.

BIRTHDATEA valid date may be entered.

(20) RAD8/alphanumericThe month, day and year the veteran was released

from active duty. Displayed as MM-DD-YY. A valid date may be entered. Entry in this field cannot be earlier than the date in the EOD field or later than the current date.

(21) AUDIT RELATEDl/alphaValid entries are Y or N.

A/R INDICATOR

(22) IG AUDIT9/alphanumericRequired when Audit Related A/R Indicator is Y.

NUMBERNot permitted if Audit Related A/R Indicator is N.

(23) CHAR DISCHG3/alphaValid entries are:

UNV

HON

OTH

DIS

HVA

DVA

UHC

(24) SPEC1/alphanumericValid entries are 0-9 and A-Z. Codes 1-9 are reserved for

CONDITIONCentral Office use. Current

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codes in use are:

1 - IVM Case

2 - Potential Attorney Fee Involved

3 - Provider Proof of Medical Expenses Required

(25) RSN2/numericEntry must be a valid change reason representing the

reason for a change in the award.

(26) ENT2/alphanumericEntry must be a valid entitlement code.

(27) DEP5/alphanumericDisplayed as NN/NN, where first two positions are the

total dependency and the last two positions are the dependency for this award. Entries in total and this are separated by a slash (/).

Valid entries are 00-89 except 80.

(28) INC5/numericAllows up to five numeric digits (no decimal).

(29) SL2/numericThe special law code indicates that special payment conditions exist. It is required for computer audit and statistical recording.

The entered special law code is tested for consistency with the following fields:

(a) payee number

(b) entitlement code

(d) total amount

(e) station number

(f) withholding type

(g) dependency codes

(h) effective date

(30) MISC2/numericThe additional special law code required to support authorization or the service grade code indicating the rank of retired officers on awards of Emergency Officers Retirement (EOR) or Officers Retired Pay (ORP).

Correction can be made only for the current award line and only if the master record type is A or B. Type E master records can be corrected only if terminated from type B and a statistical segment was present.

Edits for Special Law Code also apply to Miscellaneous code.

(31) SCHl/numericValid entries are 0-9.

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Change9

(32) HLPl/numericValid entries are 0-9.

(33) A/A-HB-HS9/alphanumeric Valid entries are:

A/A - Y/Y or Y/N.

If Y/N is entered, HB must equal Y.

If Y/Y is entered, HB must be blank.

HB - Y. If HB = Y, A/A must be blank or Y/N.

H/S - A/A, A/H, HB,YES or NO.

(34) DSRT SHLD/PG 2/alphaValid entries are YY, YN and NN for Payee 00 and YY or

REGNN or Payee10. When one position is entered, both must

be present.

(35) NEXT SCREEN3/alphanumericUsed to request another screen for the same record. The

operator may enter any screen number shown on the Master Record Inquiry Screen Selection (M00) Screen, as well as SO2, END, MIS or RES.

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SUBCHAPTER III. RATING DATA CHANGES

18.11 C&P MASTER RECORD RATING DATA SCREEN (M13) DATA DESCRIPTION AND ENTRY REQUIREMENTS

a. The following is a sample of the M13 Screen.

M13C&P MASTER RECORD RATING DATAXX-XX-XX

FILE NUMBER XXXXXXXXXXX-XXNAME X X XXXXX

SMCLOSS

EMPLSP PROVBASIC/HOSPUSE/ANAT/OTHCOMPCOMBATEXAMA/AHBD

XXXXXXXXXXXXXXXXXX XX XXXXXXXXXXXXXXXXXXXXX

DATECURRBY RATING X

C/DIAGXXXXDIAGNOSTIC DESCRIPTIONS

A S A S A S

DIAGPCTNCPCTNCPCTNC

XXXX XXXXXXXXX XXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

XXXX XXXX XXXXX XXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX