Changes to Export Manager

May 7, 2004

Reconsolidate and Dimensions

The reconsolidate function in Export has been changed.

Ocean

The user now has the option, with ocean shipments, to consolidate the house bills into one entry on the master bill of lading, or bring all of the house details into the master, without re-keying the data.

When you have finished adding and modifying the house bills of lading on a shipment, click the Reconsolidate button. You may get some validation warnings first, but then will get a box with options of how you would like the reconsolidation to be handled.

Delete Containers from Master: YES will delete the container info that was previously entered on the Master container screens. Unchecking the box (NO) will leave any existing data on the screen. In either case, any container information that has been typed into the house files will be updated onto the master container screens. Container information will not be duplicated if it already exists.

Delete Additional Charges from Master: YES will clear data from the Additional Charges screen on the Master file to allow you to update and reenter the charges. Unchecking the box (NO) will leave any existing date on the Additional Charges screen in the Master file. No data is updated from the house files in this case.

Delete Temporary Parties from Master: A Temporary Party is a shipper, notify, consignee, etc that has been entered into the master file as a free-form text entry without a client code. YES will clear this data from the master file when the file is reconsolidated. Unchecking the box (NO) will leave the existing data unchanged.

Keep House Details on Master: If you answer YES to keep House details on Master, then all of the details from the house bills of lading will be brought into the Weights/Charges Descriptions screen of the Master in detail – in the order that the house bills appear in the list on the screen.

If uncheck the box (NO), then the Master will total the weights and containers, but leave the balance of the screen blank.

CargoPoint takes the container count from the container screens in the House files, so in the example above, there are 0 containers because no container information was entered in the container tabs. In the examples below, container information is entered and the reconsolidate function is performed with the detail option chosen.

As noted above, the application brings the container information from the house files into the container screen on the Master file:

Sequencing of House Data onto the Master

There is a new field on the Shipment screen for ocean files, called “Seqn.” This field will determine the order in which the house bills are reconsolidated onto the Master, if the order in which they appear is not the desired order.

The user may type in any number up to 9999. When the reconsolidate button is clicked, the order of the files will change. Any files that have no sequence number will be defaulted in the order they were entered into the shipment before the numbered lines are put in order.
AIR – Long Format

For Air shipments, it is not necessary to click on the Reconsolidate button on the shipment screen. Any addition or modification to a house file will automatically cause the master to be reconsolidated. The same options box will appear as with Ocean.

When this happens, the application does two major things:

  • It brings all of the dimensions from the dimension display screens in the house files into the dimension screen on the master file.
  • It adds up all of the pieces and weights and updates the Weights/Charges Description screen with that information and places in the Nature and Quantity of Goods field the phrase, “Consol Freight as per attached manifest Ref No shipment# ”

House 1:

House 2:

Master:

Click on Apply Horz to bring dimensions into the Nature & Qty of Goods field. The dimensions will default into the next opens lines where there is space.

If there is data in the spaces required for the dimensions, such as in the example below, the system will issue a warning:

Click OK. Highlight several rows as shown:

Right click and select Insert New Rows. Then re-select the row with the partial dimensions and right click and select Clear Selected Row to clean out the partial dimensions that were added in the previous step.

Then you can return to line 1 where the piece count is and click on the Dimensions button again. Click on Apply Horz and the system should have enough room to apply the dimensions into the Nature & Qty of Goods column.

Note: Any changes that you make to the house files will cause the first two lines of the MAWB to be recalculated. Any information that has been entered on the file in any other line on Weights/Charges and Description will NOT be modified. Therefore, if you apply dimensions and then modify or add a house file, you will need to clear the MAWB dimensions from the Nature and Quantity of Goods fields and then re-apply them.

If it becomes necessary to reconsolidate the file manually, return to the shipment screen then click on the reconsolidate button.

AIR – Short Form

Just like in the long form, when a house file is added or modified, the short MAWB form is reconsolidated automatically, adding the piece counts and weights and inserting the phrase, “Consol Freight as per attached Manifest Ref No shipment.” into the Nature of Goods field. Any information that has been typed into the field, below the first two lines, will remain untouched by the reconsolidate function.

If the user has entered dimensions onto the house files, the dimensions screen on the master file will also now show all of the details, ready to apply to the master file, if desired:

We have also made changes to the Dimensions screen in the short form Air file.

The user now has the option of applying dimensions to the Nature of Goods field or to the Additional Information field.

Clicking on the Apply Vert Button will insert dimensions into the Additional Description box.

Clicking on the Apply Horz Button will insert dimensions into the Nature of Goods box.

IATA Resolution 600A

Source:

Air Waybill - Input of Shipment Dimensions

AIR WAYBILL COMPLETION

A change in the completion of air waybills will be coming into effect 01 April 2004.

Resolution 600a presently requires either the dimensions or volume of the consignment be shown on the air waybill when the volume weight is used as chargeable weight.

However, from 01 April 2004, an amendment to this resolution makes it mandatory to include the shipment dimensions on all air waybills.

The information to be shown in the "Nature and Quantity of Goods" section includes the consignment dimensions, comprising the greatest length, greatest width, greatest height, unit of measurement and number of pieces.

If a consignment is consolidated as one moveable part, then only the dimensions of the overall consolidated consignment are required.

Dimensions are not required for cargo tendered intact in authentic pre-built aircraft containers or pallets.

If the dimensions are not available and/or cannot be included on the air waybill at the time of completion, then total volume of the consignment shall be inserted.

If the dimensions and total volume are not available and cannot be included on the air waybill at the time of completion, this must be clearly indicated by inserting the words "No Dimensions Available".

The following describes how to handle these new requirements within CargoPoint’s Export Manager – patch level of 4/1/04 or newer.

Enter all dimensions into the house bills as you build your shipment files. Then, go into the MAWB and click on the Dimensions button. You can do this in either the long or short AWB format. Use the Apply Horz feature to bring all dimensions from the dimension display screen into the Nature of Goods field. They will then print on the MAWB.

If the consignment has been palletized, or otherwise consolidated into one movable part, you can type the dimensions of that consignment into the Nature of Goods field in the MAWB. In this case you would not apply the dimensions from the dimensions screen.

No action is required at all. Dimensions can be omitted from the shipment if you desire.

The user can type the volume into the Nature of Goods field in any empty line after lines 1 and 2, which describe the consolidation as a whole.

If no dimensions or volume is available, the user will type “No Dimensions Available” into the Nature of Goods field, in any empty line after lines 1 and 2, which describe the consolidation as a whole.