Work Instruction
Functional Area: Time Management / Change Rejected Absences for Exempt Employees
Purpose
Use this procedure to change absences that were rejected by the Salary Leave Supervisor.
Trigger
Perform this procedure when an exempt employee submits a Time Off From Work form (A-1328) that the Salary Leave Supervisor rejected.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
  • Select Human ResourcesTime ManagementTime SheetCATS ClassicRecord Working Timesto go to theTime Sheet: Initial Screen.
Transaction Code
CAT2
Business Process Information
Time off by exempt employees will be recorded in CATS. Each month, the current month’s absences will be transferred to SAP and all quota balances will be reduced accordingly. For example, before payroll runs at the end of December, December’s absences will be transferred to SAP and be reflected on the check at the end of December.
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.
  • You can change any rejected records in the data entry screen for the time sheet, or you can release them unchanged for approval again.
  • You can only view and change data for personnel in organizational units that you are authorized to maintain.

Work Instruction
Functional Area: Time Management / Change Rejected Absences for Exempt Employees
Procedure
1. / Start the transaction using the menu path or transaction code.
Time Sheet: Initial Screen

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Data Entry Profile / Required / Code used to identify the profile used to enter time data; This profile determines the method of entry and the layout of the data entry screen.
Example:
UC_SAL (US Salary Time Entry)
Personnel Number / Required / Unique employee identification number
Example:
M0000135
/ The screen layout defaults based on the last profile entered, but can be changed.
3. / Click .
Time Sheet: Initial Screen (2)

4. / As required, complete/review the following fields:
Field / R/O/C / Description
Key date / Required / Selection date for a transaction; When executing a program, the date at which data is valued
Example:
12/01/2005
By accepting the default date, you will be able to maintain absences for the current month.
You can only go back 4 months prior to the key date entered when entering time card edits.
5. / Click .
Time Sheet: Data Entry View

6. / Double-click on the absences that you need to change. (Rejected absences will be blue.)
Cell Information

7. / Enter the correct hour(s), or if 0 delete the hours entered in the Cell content field.
8. / Click .
9. / Click .
Time Sheet: Initial Screen (2)

10. / Click until you return to the SAP Easy Access screen.
/ The system displays the message, “Your data has been saved”. Notify the Salary Leave Supervisor that the absence has been corrected so they can approve the absence prior to payroll processing.
11. / You have completed this transaction.
8/14/2017
Ver: / 05_PT_CAT2_Ch Rej Abs for Exem Emp_PT1 2011-2.0.udc
© University of Cincinnati / 1/7
Work Instruction
Functional Area: Time Management / Change Rejected Absences for Exempt Employees
Result
You have changed disapproved absence(s) for an exempt employee.
Comments
None
8/14/2017
Ver: / 05_PT_CAT2_Ch Rej Abs for Exem Emp_PT1 2011-2.0.udc
© University of Cincinnati / 1/7