Chairperson: Amy Lammey, Mower County

Vice Chairperson: Michael Peterson, Winona County

Recorder: Jennifer Cable, Prairie Island Indian Community

January 8th 2016

10:00am

  1. Call to Order1006 am
  2. Roll Call

Blue Earth – noDodge – noFaribault – VTC Fillmore – yes

Freeborn –yes Goodhue –VTCHouston – yesLe Sueur – VTC

Mower – yes Nicollet – VTC Olmsted – yes PIIC – no

Rice – VTCRochester – noSteele – VTCWabasha – VTC

Waseca – VTC Winona – yes Region Nine – yes HSEM -- VTC

  1. Approve current agenda 1stFreeborn, 2nd Steele, No discussion, Approved
  2. Approve previous minutes 1st Olmsted, 2nd Fillmore, No discussion, Approved

5.Financials and Grants

a. Olmsted County-- Planner GrantNothing received from Judy

b. 2015 Payments- Final Payment1st Winona, 2nd Houston, No discussion Approve invoice # ED-0256 for $30,405.00

c. Olmsted County issuing funds, payable to Region One Southeast Minnesota Homeland Security Emergency Management and mailed to Winona County, c/o Mike Peterson.1st Rice, 2nd Wabasha, No discussion, Approved

d. Approval of Bills

-Winona County1st Olmsted, 2nd Fillmore, No discussion, Approved invoice 000 00 001 for $337.00

-M. Peterson1stFreeborn, 2nd Houston, No discussion, Approved payment for $25

6.Old business

a. Region Nine UpdateLooking for a list of Vet’s for Sheltering plan. Discussion on purchasing shelter kits for all members. Working on exercise locations for Sheltering

b. By-lawsChange Request Notice (will vote at Governors Conference).

1. Fiscal Agent addition andChairperson Lammey discussed By-Law changes. (see attached document) Discussion on adding additional persons to sign checks. Additional language added to Article V “Two of the four of the elected officials are authorized to conduct financial transactions.” Chairperson Lammey will send out new copy. Will vote on changes at the March Meeting.

2. PIIC Name correctionThis correction is to change from Prairie Island Tribal Community to Prairie Island Indian Community. Will vote on changes at the March Meeting.

c.Fiscal Agent language Little to no discussion on this item. Fiscal agent will be added to the by-laws, see attached sheet. Will vote on changes at the March Meeting.

7.New business

a. 2016 DuesChairperson Lammey will be sending out shortly. City of Rochester’s will have an additional $1000 to clear up their past balance.

b. Cot DistributionSteele County has moved the cots to the Community Center in trailers. SE Region Health also has several hundred cots that they are looking to give to Region One HSEM. Winona and Le Sueur would like a couple of large cots. Freeborn County also has cots in 2 trailers. Email Scott if you want cots, he will put together a plan on distribution.

  1. SE Minnesota Disaster Health Coalition SEMNDHC Update:Jones/LammeyNo update
  2. SC Minnesota Healthcare Coalition: WellerNo Update
  3. HSEM Update:MarcyJulie Anderson has left HSEM. Branch Director position coming open at HSEM.
  4. AMEM Update: Diane Richter-BiwerLegislative committee working on funding issues. MNVOAD conference in MN in May. Dept of Ag drill in 2018, looking for input this spring for planning.
  5. Legislative Update: JohnsonNo update
  6. Walk-In’sMotion to cancel the February meeting. 1st Olmsted, 2nd Fillmore, No Discussion, Approve
  7. Adjourn1st Houston, 2nd Freeborn, No discussion, Approved

Respectfully submitted,

Captain Bromberg

2016 Meeting Schedule:

March 4thMower County10:00am

April 1stMower County10:00am

May 5thDodge County09:30am

June 3rdSteele County 10:00am

July 1stSteele County 10:00am

August 4thCity of Rochester09:30am

September 20thBreezy Point03:00pm

November 3rdSteele County09:30am

December 2ndSteele County10:00am