Chairman/Town Mayor: Councillor W. Feldon;

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MINUTES OF THE ANNUAL MEETING OF INGLEBYBARWICKTOWNCOUNCIL, HELD AT INGLEBY BARWICK COMMUNITY HALL, HARESFIELD WAY, INGLEBY BARWICK, ON WEDNESDAY 27TH MAY 2009, COMMENCING AT 7.15 P.M.

PRESENT:

Chairman/Town Mayor: Councillor W. Feldon;

Vice Chairman/Deputy Town Mayor: Councillor D. Sanderson;

Councillors:T.W. Bowman, Mrs G. Corr, A. Graham, Ms A. Hailes, Mrs J. Kirby, Mrs I. Machin and J. Myers;

Clerk/Responsible Financial Officer: Paula M. Hall;

Mr D. Trainer, Ingleby Barwick Enforcement Officer;

5Members of the public were present at the meeting.

1. ELECTION OF CHAIRMAN/TOWN MAYOR OF INGLEBY BARWICK TOWN COUNCIL FOR THE COUNCIL YEAR 2009/2010.

The Town Council’s Standing Orders state that the maximum term of office of the positions of Chairman and Vice-Chairman be two years, in the Council’s four year term of office, to allow the positions to be circulated between Council Members.

The Chairman’s position when it becomes vacant may be filled by the previous standing Vice-Chairman if the Member wishes to do so.

Councillor Mrs I. Machin having stood as Chairman for the last two consecutive years requested nominations for the office of Chairmanof the Town Council for the Council year 2009/2010.

Councillor W. Feldon was proposed, seconded and unanimously elected as Chairman for the forthcoming year.

Councillor Feldon thanked Members and stated that he would endeavour to fulfill the position to the best of his ability with their support and the support of the Clerk.Councillor Feldon also thanked his family for their continued support.

Chairman………………………………………...

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Councillor Feldon paid tribute to Councillor Mrs Machin, the retiring Chairman for her contribution to the Council not only in her term of office as Chairman but in her time on the Council as a whole.

Councillor Feldon presented Councillor Mrs Machin with a gift of a container patio rose bush on behalf of the Town Council.

2. CHAIRMAN/TOWN MAYOR TO SIGN THE DECLARATION OF ACCEPTANCE OF OFFICE.

The Chairman, Councillor W Feldon signed the Declaration of Acceptance of Office.

Councillor Feldon requested Members comments on the suggestion that he have a pennant made for his car which would be used solely for official Council duties and subject to it being able to be fitted to his car. There would be no cost incurred by the Town Council, however permission was sought for the pennant to display the Coat of Arms.

It was resolved that the Town Council was in agreement for the Coat of Arms to be displayed on the pennant.

3. ELECTION OF VICE CHAIRMAN/DEPUTY TOWN MAYOR OF INGLEBY BARWICK TOWN COUNCIL FOR THE COUNCIL YEAR 2009/2010.

The Chairman, Councillor W. Feldon requested nominations for the position of ViceChairman.

Councillor D. Sanderson was proposed, seconded and unanimously elected as ViceChairman for the forthcoming year.

Councillor Sanderson thanked Members and stated that he would endeavour to fulfill the position to the best of his ability with their support and the support of the Clerk.

APOLOGIES FOR ABSENCE.

Apologies for absence were received from Town Councillors Mrs E. Harrington, Mrs S. Larkin and Mrs J. White.

Apologies for absence were also received from Ward Councillors K. Faulks, D. Harrington, A. Larkin (Ingleby Barwick East) and K. Dixon (Ingleby Barwick West).

Chairman………………………………………..

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4. CODE OF CONDUCT – DECLARATION OF INTERESTS.

Councillor T.W. Bowman declared a personal interest in any matter which arises in respect of Ingleby Barwick Community Hall, as his spouse is Treasurer on the Community Hall’s Management Committee. If and when any issue arises he will declare whether the interest is non prejudicial or prejudicial.

Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at WhinstonePrimary School:

Agenda item no. 16-Building Schools for the Future/Secondary School

Provision, Ingleby Barwick.

Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he designs the posters for the competition and the certificates for the successful gardens:

Agenda item no. 19-Ingleby Barwick Garden Competition 2009.

Councillor Mrs G. Corr declared a personal interest in any matter which arises in respect of Tesco, Ingleby Barwick as she is employed by Tesco. If and when any issue arises she will declare whether the interest is non prejudicial or prejudicial.

Councillor W. Feldon declared a personal interest in any matter which arises in respect of Ingleby Barwick Community Hall, as he represents the Town Council on the Community Hall’s Management Committee. If and when any issue arises he will declare whether the interest is nonprejudicial or prejudicial.

Councillor W. Feldon declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at St. Francis of AssisiCofEPrimary School:

Agenda item no. 16-Building Schools for the Future/Secondary School

Provision, Ingleby Barwick.

Councillor Ms A. Hailes declared a personal interest in any matter which arises in respect of Tesco, Ingleby Barwick as she is employed by Tesco. If and when any issue arises she will declare whether the interest is non prejudicial or prejudicial.

Chairman………………………………………..

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Councillor Mrs J. Kirby declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at MytonParkPrimary School:

Agenda item no. 16-Building Schools for the Future/Secondary School

Provision, Ingleby Barwick.

Councillor Mrs I. Machin declared a personal interest in any matter which arises in respect of Ingleby Barwick Community Hall, as she represents the Town Council on the Community Hall’s Management Committee. If and when any issue arises she will declare whether the interest is non prejudicial or prejudicial.

Councillor Mrs I. Machin declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at St. Therese of Lisieux RC Primary School:

Agenda item no. 16-Building Schools for the Future/Secondary School

Provision, Ingleby Barwick.

Councillor J. Myers declared a personal interest in any matter which arises in respect of Ingleby Barwick Community Hall, as he represents the Town Council on the Community Hall’s Management Committee. If and when an issue arises he will declare whether the interest is non prejudicial or prejudicial.

No further interests were declared.

5. PUBLIC PARTICIPATION.

The Chairman adjourned the meeting at this point to allow public participation.

The following matters were raised:

BranklynGardens Pedestrian Underpass/Greys Court

Residents who live in the vicinity of the BranklynGardens pedestrian underpass who were in attendance at the meeting expressed concerns regarding the ongoing anti social behaviour issues in the vicinity of the underpass/Greys Court. Reference was made to thesite meeting held in March 2009 and also the information received from Stockton-on-Tees Borough Council (S.B.C.) regarding the closure of public footpaths. Photographs taken at the location were circulated to Members for their observation.

The Enforcement Officers who patrol the area on a regular basis were thanked for their continued assistance. The Police and PCSO’s were also thanked.

A discussion took place on the matter. It was suggested that further bushes be cut back and the possibility of a portable CCTV camera sited at the location could be pursued.

Chairman…………………………………………

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A discussion took place on the suggestion of closure of the public footpath which leads from Greys Court to the pedestrian underpass. It was questioned as to how many residents would support this.

It was suggested that letters in support of action being taken be obtained from residents living in the vicinity; this was to be pursued by those residents in attendance at the meeting.

Broomwood Play Area

A resident in attendance at the meeting who lives in the vicinity of the Broomwood Play Area expressed concerns in respect of anti social behaviour. Reference was made to recent incidents which had taken place.

It was noted that the play area is not adopted by S.B.C. and therefore signs stating age restrictions for the equipment cannot at present be erected by S.B.C.

It was noted that the area is being monitored by the Enforcement Officers.

No further matters were raised and the meeting was reconvened.

6. INGLEBY BARWICK ENFORCEMENT SERVICE – UPDATE RECEIVED FROM OFFICER.

The Chairman invited Mr D. Trainer, Ingleby Barwick Enforcement Officer to address the meeting.

Mr Trainer provided Members with an update on the incidents which had been dealt with or were continuing to be dealt with by Ingleby Barwick Enforcement Officers, which included anti social behaviour, alcohol seizure, fly posting etc.

Reference was made to regular monitoring of hot spot areas including the Broomwood play area and BranklynGardens underpass.

A general discussion took place.

It was resolved that Mr Trainer requests use of a portable CCTV camera for BranklynGardens pedestrian underpass/Greys Court.

It was questioned as to whether the Enforcement Officers go into the Secondary Schools to talk to pupils and make themselves known.

It was noted that PC Clarke and PCSO Wardle had recently advised that they have prepared a power point presentation on underage drinking; general behaviour etc aimed at Y5 and Y6 primary school children. They will be taking the thought provoking exercise into the local primary schools.

Chairman………………………………………..

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It was resolved that the Clerk ascertain from the Anti Social Behaviour team how often they visit Conyers, Egglescliffe and All Saints Secondary Schools.

It was resolved that the Clerk contacts the Neighbourhood Police team to advise them of the dates of Town Council meetings and to request attendance of an officer whenever possible.

Mr Trainer was thanked for his attendance and left the meeting at this point. Three of the residents present also left the meeting at this point.

7. INGLEBY BARWICK ENFORCEMENT SERVICE – SERVICE LEVEL AGREEMENT 2009/2010.

The Clerk provided Members with a copy of the Service Level Agreement (SLA) for 2009/2010. Members considered the content of the document.

It was resolved that the Chairman and Vice-Chairman sign the SLA accordingly. One copy to be retained by the Town Council and one copy to be returned to S.B.C. Security Services.

8. APPOINTMENT OF REPRESENTATIVES.

(a) Cleveland Local Councils Association(CLCA)(2)

The Clerk informed that Councillors Mrs S. Larkin and Mrs J. White had represented the Town Council on CLCA in 2007/2008 and 2008/2009.

It was noted that both Members were not present at the meeting however they have expressed an interest to represent the Town Council in 2009/2010.

It was resolved that Councillors Mrs S. Larkin and Mrs J. White represent the Town Council on CLCA in 2009/2010.

(b) Community Hall Management Committee(3)

It was resolved that Councillors W. Feldon, Mrs I. Machin and J. Myers represent the Town Council on the Community Hall Management Committee in 2009/2010.

It was confirmed that Councillor T.W. Bowman is the Town Council’s appointed representative on the Eastern Area Partnership Board.

Chairman…………………………………………

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(d)Eastern Area Transport Strategy (1) – Confirmation Only.

It was confirmed that Councillor D. Sanderson is the Town Council’s appointed representative on the Eastern Area Transport Strategy Steering Group.

9. TO CONSIDER THE TOWN COUNCIL’S PROCEDURE FOR HANDLING PLANNING APPLICATIONS.

The Clerk provided Members with a Briefing Note on the procedure for handling planning applications.

Members considered the information provided.

It was resolved that this matter be considered at the Town Council meeting scheduled to take place on Wednesday 17th June 2009.

10. TO CONSIDER PAYMENT OF SUBSCRIPTIONS FALLING TO BE PAID ANNUALL.

(a) InglebyBarwickTown Council Insurance Policy.

Prior to the meeting the Clerk had provided Members with a Briefing Note in respect of the Town Council’s insurance cover. The information included a schedule showing the comparison of the insurance cover provided by both Allianz and Tennyson, a partner company of Zurich.

The final quotation received from Allianz totals £ 999.99 and the quotation received from Tennyson totals £ 565.47.

Members considered the information provided.

It was resolved that the Town Council is in agreement for Tennyson to provide the insurance cover for 2009/2010. The Clerk to make the appropriate arrangements.

(b) Cleveland Local Councils Association.

The Clerk informed that no renewal documentation had been received to date.

It was resolved that the Town Council renew the Membership for 2009/2010 for the sum of £ 36.00.

Chairman…………………………………………

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11. MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 15TH APRIL 2009. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

The Minutes of the Meeting of Ingleby Barwick Town Council held on Wednesday 15th April 2009, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

12. MATTERS ARISING FROM THE MINUTES ON 15TH APRIL 2009.

(a) Item 146 2008/2009 – BranklynGardensPedestrian Underpasses/Greys Court, Ingleby Barwick.

This matter had been discussed earlier in the meeting. It was noted that the provision of a portable CCTV camera at the BranklynGardens pedestrian underpass was to be pursed by Enforcement.

It was resolved that the Town Council liaise with the Police, Enforcement and the Ward Councillors on the matter. The Clerk to also send a letter to the Cabinet Member.

(b) Item 168 2008/2009 Stockton-on-Tees Borough Council, Green Exercise Scheme for People 50+.

It was noted that the Over 50’s Group are now in receipt of the grant to provide the croquet pitch and they are currently liaising with S.B.C.’s Care For Your Area section regarding the ground works.

It was noted that design plans are currently being produced which will be forwarded to the Town Council in due course, for their consideration.

(d) Item 244 2008/2009 Stockton-on-Tees Borough Council, Countryside and Greenspaces Consultation.

The Clerk reported receipt of correspondence from S.B.C. with a questionnaire enclosed. A series of events for the public have been ran, inviting people to comment on their local greenspaces and put forward their ideas for how these spaces could be improved.

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It was requested that to complement feedback, the questionnaire be circulated to Town Council Members to complete and return by 19th June 2009. All Members have been provided with a copy of the questionnaire for completion.

(e) Item 245 2008/2009 Public Consultation Exercise, Ingleborough Lane and Fountains Avenue, Ingleby Barwick.

It was resolved that the Clerk contact the Community Engineer Mr S. Lumb for an update on progress.

(f) Item 246 2008/2009 Proposed Speed Indication Device – Lowfields Avenue, Ingleby Barwick.

It was resolved that the Clerk contact S.B.C. for an update on progress with the speed survey on Lowfields Avenue.

13. ROMANOPARK OFFICIAL OPENING ARRANGEMENTS.

It was noted that the practical completion date had been pushed back by two further weeks to Friday 8th May 2009. This will not have a major impact on the timetable now that most of the grass areas have been seeded and prevailing weather conditions will determine how quickly and well the grass establishes.

The opening date has been fixed for 7th July 2009.

Two bins have been ordered for the Multi Use Games Area (MUGA) and the youth shelter will be repainted to match the colour scheme on the MUGA.

The Clerk informed that the £ 11,000 for the Play Cubes Sculpture is held in the Town Council’s accounts for release in due course.

It was resolved that the Clerk make arrangements for release of the £ 11,000 as and when required by S.B.C.

It was noted that the Friends of the Local Nature Reserves group are looking for funding to incorporate Barwick Pond into the Park. This matter is being pursued by Councillor W. Feldon and Councillor Mrs I. Machin who are representatives on the group.

A discussion took place on the opening arrangements for RomanoPark and concerns were raised that the Town Council had not been consulted on the matter.

Chairman………………………………………...

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It was resolved that the Clerk send a letter to S.B.C. to ascertain what the official opening arrangements are for RomanoPark. The importance of having the school children involved to also be raised.

14. PROPOSED YOUTH CAFÉ FACILITY, INGLEBY BARWICK.

It was noted that Councillors W. Feldon and J. Myers along with Ward Councillor D. Harrington had met with the Manager of Bannatyne’s Health Club on Monday 25th May 2009 to discuss the availability of the piece of land adjacent to the Health Club for the siting of the Youth Café. A general discussion took place and the Town Council’s draft letter to Bannatyne’s Board was provided to the Manager for his observation. The matter is still being progressed.

A discussion took place on the suggestion that a competition be organised with All Saints Secondary School, to ascertain what the pupil’s aspirations would be for the Youth Café.

15. BUILDING SCHOOLS FOR THE FUTURE/SECONDARY SCHOOL PROVISION, INGLEBY BARWICK.

It was noted that Members of the Town Council and Ingleby Barwick Ward Councillors are continuing with the campaign to increase secondary school provision in Ingleby Barwick working closely with BO2SS.

The thousands of letters of support from residents for increased provision in Ingleby Barwick were handed to the Mayor of Stockton, Councillor Paul Kirton in the presence of the MP for Stockton South Dari Taylor on Friday 8th May 2009.

S.B.C. are currently looking at the options which have been put forward for the South of the Borough and the outcome is awaited.

A discussion took place on the matter and it was suggested that consideration be given in the near future to a meeting being held with the Councillors from Egglescliffe, Yarm and Preston.

The Clerk informed that the Town Council has not yet received a response from All Saints Secondary School’s Governing Body with regard to what they envisage for their school.

It was resolved that the Clerk send a follow up letter to All Saints Secondary School Governing Body.

Chairman………………………………………..

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16. BRIDGE OVER THE RIVER TEES TO PRESTONPARK.