Central Zone of Pony Clubs Inc. Reg.No A0026915H
AGM 2 October, 2012 Minutes
Central Zone of Pony Clubs Inc.
Annual General Meeting of
Central Zone on Tuesday 2 October, 2012
At Ross Watts Children’s Hall, Station Street, New Gisborne
Meeting Opened at 8.03pm by Sue Hollins,-Central Zone President
AGM & Zone Meeting: Tuesday 5th October, 2010Central Zone Executive Present:
Zone President: Sue Hollins
Zone Vice President: Elizabeth Turner (apology)
Zone Secretary: Lucinda Marciniak
Zone Treasurer: Jenni Waldhauser
Zone Representative: Leonie Lang
Zone Exam Secretary: Jenny Graham
Zone Chief Instructor: Ruth Feltoe (apology)
Minute Taker: Lisa Kennedy Denotes Action Items.
Item 1: Zone Delegates Present:
Member Club
/ Represented by: /Member Club
/ Represented byBeveridge / Wendy Colasante (apology) / Melton / Karissa Anderson
Broadford / Liz Turner (Apology) / Oaklands / Gary Lenne
Brian Beesley
Bullengarook / Riddells Creek / Lucinda Marciniak
Sue French (apology)
Jenni Waldhauser
John Mahoney
Findon / Pam Kalms
Peter Smith (apology) / Sunbury / Nick Ednie
Lynden Stannard
Gisborne / Jenny Graham
Leonie Lang
Sandra Rowley (apology)
Carol McCoag / Trentham
Glenlyon / Sara Klas(apology) / Truganina-Braybrook
Kilmore / Lisa Stuart (apology) / Tullamarine / Colin Bourke (apology)
Sharon Dore
Kingston / Nicole Miller
Julie Knights / Werribee / Wayne Cuthbert
Aimee Cuthbert
Kyneton / Lisa Kennedy / Whittlesea / Diana Earp (apology)
Kerry Blakely (apology)
Tracey Pernick
Deb Fowler
Lancefield / Mark Morgan
Anne Liersch (apology) / Williamstown / Wendy Buckner
Laurimar / Woodend / Ellie Pfeiffer
Macedon / Kate Shaw
Item 2: Apologies
Item 3 / CONFIRMATION OF PREVIOUS MINUTES
Motion that the minutes of meeting held 4 October, 2011 be accepted as an accurate record of that AGM.
Moved: / Seconded:
Brain Beasley – Oaklands / Jenni Waldhauser (RC)
item 4 / BUSINESS ARISING FROM PREVIOUS MINUTES
Nil
ITEM 5 / RECEIPT OF REPORTS
· President – No report was tabled. Sue expressed a big thank you to everyone from CZ for assistance; there has been a major increase in the assistance to Executives and in events.
· Treasurer – Jenni Waldhauser
· Jenni Waldhauser provided a financial report for the year June 30 2011 – July 1 2012 Appendix 1.
· Moved Jenni Waldhauser, Seconded Gary Lenne.
Zone Representative – Leonie Lang
As tabled. See Appendix 2.
· Chief Instructor – (given by Lu Marciniak on behalf of Ruth Feltoe)
As tabled. See Appendix 3.
· Zone Examining Secretary – Jenny Graham
· Have had a busy & productive C Certificate testing year and the standards have been very high which is good to see & reflects on the work books and importance by clubs preparing the candidates. The new system has been accepted by all clubs now.
·
ITEM 6 / RETIREMENT OF OFFICE BEARERS
· All positions for the CZ Executive were declared vacant.
· Meeting was handed over to Leonie Lang.
ITEM 7 / ELECTION OF OFFICE BEARERS
· Nominations for the following positions were received:
Nominated Seconded
President Sue Hollins Leonie Lang Carol McCoag
Vice-President Lu Marciniak Kevin Watson John Mahoney
Vice-President Ronnie Graham Sue Hollins Lu Marciniak
Secretary
Treasurer Jenni Waldhauser Kevin Watson John Mahoney
There being no other nominations, the executive positions were declared duly elected. Secretary position remains vacant. Lu will remain until filled. Delegates to go back to their clubs.
The President then took the chair for the rest of the meeting.
Motion / MOVED: / sECONDED:
Nomination was noted for appointment of Aimee Cuthbert (assisted by Niree Weybury) to the position of Zone Examining Secretary. / Sue Hollins / Leonie Lang
Nomination was noted for appointment of Sue Hollins to the position of Zone Event Co-ordinator. / CARRIED
ITEM 8 / OTHER BUSINESS
Meeting closed at 8.45 pm
Appendix 1
Central Zone of Pony Clubs Inc
Incorporated #: A0026915H
Annual General Meeting 2nd October 2012
Treasurer’s Report
Year Ended 30 June 2012
Our financial position at the end of this year was a negative of ($2,201.73). Major contributing factor
to the result was the increased expense associated with the operating of some Central Zone events.
Whilst some events remain healthy the financial reports clearly reflect that the cost of operating these
events has increased over time. Our balance sheet though is in an extremely healthy position as we
head towards our major milestone event of the State Horse Trials.
Major changes:
· Income has increased by 11.4%
· Expenses has increased by 32.7%
· Bank Interest on Investments has declined 39.6%
In the preceding 12 months we have reviewed several areas to ensure that there is a balance
between what is being receipted and what is being paid out and we have continued to improve our
systems during this process.
Major Reviews:
· Certificate Testing rate for both Riders & Assessors have been reviewed with the welcome
assistance of Jenny Graham. Compensation for Assessors has been reviewed to ensure it is in
line with PCAV rates and Assessors are being correctly (if not partially) compensated for their
time and travel when assessing riders within Central Zone. Rider rates have been reviewed to
ensure that we can cover the costs incurred in Certificate Assessment.
· Cross Country Course Accreditation has been reviewed and Central Zone are subsidising Club
Horse Trial events by ensuring that Course Accreditors are able to claim travel costs for Club
visits via Central Zone.
· EFT Payments and Receipts have been implemented.
· Online Saver account has been opened.
· Bank security issues have been rectified.
We were again successful being awarded a government grant of $500.00 for the purpose of travel
costs within the zone.
Looking forward we do not expect another negative results until the State Horse Trials and believe we
will maintain our healthy balance sheet position during 2013.
Jenni Waldhauser
Treasurer – Central Zone of Pony Clubs Inc
Appendix 2
Zone Rep report
Central Zone Report 2011 – 2012
It is very pleasing to report that the overall number of members in central zone has increased substantially this year. Even clubs which are suffering from further suburban encroachment are maintaining their numbers and those which are more rural or have assured agistment are looking very healthy. We hope that the state-wide decline in numbers which we have seen over recent years has started to reverse.
Despite increasing demands on the time of our riders, as well as their parents, who are the chauffeurs, strappers and sponsors, they have enthusiastically participated in the various club, zone and state scheduled events.
Central Zone had 33 club events in the last 12 months, 7 of which were horse trials, plus 5 zone events. Sadly it was necessary to cancel the Zone Gymkhana and a few club events due to the wet conditions. (The drought seems a distant memory.) Some of the great personal and team achievements in the zone over the past year were:
Presidents Cup – (showjumping series). Winners were:
PB - Jordan Childs (Tullamarine) on Langarra
PC - Adriana Boyle (Macedon) on Coco
PD -Maddison Buckner (Williamstown) on Jill
PE - Olivia O'Riley (Macedon) on Half Moon Beetles Choice
PF - Beth Codling (Gisborne) on Willow in the Mist
State Dressage and Showjumping: In the dressage, despite the rain, our dressage riders and their horses were undeterred and performed lovely tests. Grade 1 was an individual competition, with Mathew Sievers, Lucy Gunn and Francesca Titchener representing the zone. Mathew and Lucy officially came 2nd and 3rd respectively. However, the overall winner was from NSW, so Mathew and Lucy were the best in Victoria. The grade 2 team, comprising Alex Edwards, Tayla Desmet and Nicola Fitzgerald blitzed the competition. Not only did the team win, but Alex won overall, and Tayla came second. A great effort. The grade 3 team, Olivia Fynmore-Green, Lily Cowburn and Issy Luxmore, were the littlest and cutest at the Champs, but they also rode excellently, to fully deserve their 2nd place.
In the showjumping, the first event, one round followed by a jump-off, was held on Saturday afternoon in scorching heat. The B grade team, Kristen Lenne, Paige Cartwright, Tahnee Pfeiffer and Aimee Bush, started very well, winning the class. The C grade team, Paige Cartwright, Kelsey Pfeiffer, Natasha Londregan and Teegan Burke all jumped clear/clear in a very competitive field, to come 4th on times. On Sunday, it rained most of the day and the going on the grass for C grade became quite slippery. The girls all worked hard but there were a few too many rails and they missed out on 6th place by 3 points. The B grade team continued their winning run to come first in the one-round stakes. Sadly, Kristen's horse pulled up lame, and the team was down to 3. The team weren't successful in the 2-round championship but had enough points from the two earlier events to place 6th.
State Horse Trials: Reminiscent of last year, it was again cold and very wet underfoot on Sunday afternoon for the 10 Central Zone riders who competed in the State Horse Trials Championships at Baxter, hosted by South Metro Zone.
Two Grade 2 riders won and one placed in their respective sections: Sarah French (Riddells Creek) 1st, Lauren Peters (Oaklands) 1st and Tahnee Pfeiffer (Woodend) 6th. The Oaklands team placed 3rd.
The other riders had mixed success but I’m sure they all enjoyed riding over the challenging course at Baxter.
State Games, Flat Teams and Musical Ride. In keeping with a tradition of at least the last ten years, the zone was again represented by two Macedon games teams. The third position was filled by Oaklands. Macedon were disappointed that their B team missed out on a ribbon on a count-back, as it was the final year for their senior rider Sam Ferrari. Sam will be missed as Captain and mentor for the younger riders but will undoubtedly continue to contribute to the Pony club movement at club and zone level. However, Macedon and Central Zone still had cause to celebrate as the Macedon flamenco team won the Musical Ride. The Kyneton Musical Ride team, who came in as our reserve team, made good use of the time between the qualifiers and the state champs to polish their performance and gained second place. In the flat Team of Four event, Riddells Creek came fifth.
Central Zone Inter-Club Horse Trials: In the second year of this zone event, Kyneton was chosen as the venue, and with contributions from the zone and the hard work of the Kyneton organising committee, the aging cross-country course was renovated to a high standard. Perhaps it was home-ground advantage, but Kyneton were the proud winners of the Equestrian Club Supplies shield.
Interzone Horse Trials: This year we entered 3 grade 3 teams, 3 grade 4 teams and 2 composite riders in each grade. Our riders enjoyed the camaraderie of camping together at Yarrambat despite various mishaps over the weekend. Our best result was with the Central Power team which placed fifth.
A big thank you to Nick Ednie, the zone coordinator and to all the parents who contributed as Team Managers and volunteer workers. The event couldn’t go ahead without you.
Speed To Safety Training Days and Qualifiers: Following the invitation from Racing Victoria to sponsor a championship in riding to a given pace, called the Speed To Safety Championship, we organised three training days, which also served as qualifiers for the final. The first of these was held at Kyneton racecourse and the last two at the prestigious Flemington racecourse. We were fortunate that we could benefit from the expertise of retired jockey Greg Childs, who is one of our zone parents. Greg worked closely with Lisa Coffey, the Racing Victoria workforce development officer to train and monitor the 20 riders from 8 clubs who participated. Riders were placed on each of the 3 days to gain overall placings and were also awarded points for their club. Werribee were proud to be the first club to win the CZ Speed To Safety Shield. The riders selected to compete in the grade 3/4 section of the final at Moonee Valley are Samantha Simkins (Gisborne), Skye Kennedy (Kyneton) and Rachel Butler (Oaklands). We hope these training days will become annual fixtures as the riders not only gain the useful skill of track riding for racing, but also the general improvement in their ability to ride at a given pace should be of benefit in riding in cross-country events.
Clinics, Club Visits and Certificates
During the year we have had a variety of clinics and workshops covering each of the disciplines. Club visits by the DCI/ZA panel have been maintained and panel members are pleased with the standard of instruction and morale within the clubs. However, there has been concern expressed with the inexperience of gearcheckers, both at club and competition level, and several gearchecking clinics have been held, with more planned, to address this problem.
The two formal examining dates for C certificate each year has continued to work well, after some adjustments of the dates. More than 60 riders have attained their C certificate again this year and the preparation of candidates has shown some improvement. We have started a system of providing feedback to clubs that identifies general areas for improvement across their candidates. We look forward to seeing if this provides clubs with assistance in knowing what areas need greater support when preparing for this certificate. We also now have several riders working on their C*, K and B certificates and a clinic and information day has been planned. Participation in the higher certificates is being actively encouraged at club level, with further information evenings planned for different geographic parts of the zone.
I would like to thank the Central Zone Executive, DCI/ZA panel, clubs, members, parents and volunteers for their on-going support and friendship. The members of the Zone Executive, consisting of President Sue Hollins, Vice President Liz Turner, Secretary Lu Marciniak, Treasurer Jen Waldhauser and ZCI Ruth Feltoe have worked as an efficient and close-knit team for a few years. Some have indicated that they would like to retire and I would like to express my gratitude for all the hard work over the previous years. Whatever transpires at the next CZ AGM, I look forward to another successful year in Central Zone.