Central Timed Event Circuit Rodeo

Minutes from November 12, 2012

Meeting was called to order.

Board Members present were Ken Adams, Stephanie Baker, Jim Fultz, Emily Moore, Shelly Newman, Bettie Marchant and Secretary Bobbie Blackbird

Guests present were Jason Pendergraft, Anessa Brown, Mike Adams Payson Pendergraft, Ashley Moore, Heather Fultz, Chase Fultz and Josey Adams.

Emily Moore gave the treasurers report. Emily advised that an account for CTEC had been opened at the Arvest Bank. Emily advised that so far we had collected $1540.00 in memberships and that reported the following for the rodeos as to this day

  • 10/27/12 Afton, OK $1183.00 Total Contestants 76
  • 11/03/12 Miller, MO $ 464.00Total Contestants 39
  • 11/04/12 Miller, MO $ 546.00Total Contestants 44

Emily advised that with the lower contestant count and the fact that the Miller Arena charge $50.00 more per day than any other arena scheduled she was concerned about the associations’ability to purchase awards if the numbers did not pick up.

The topic of the many complaints that the board had received about the arena at Miller, MO was opened up for discussion. Ken Adams stated that if the rodeos at Miller, MO were moved that he would resign from the board. It was communicated to Ken that this was nothing personal and everyone agreed that the owners at the Miller arena were very nice people but there was a lot of concern about the open end of the building and the effects it would have on the ground in the middle of winter as well as the ability for the contestants to be able to get in out of the weather. Ken advised that the owners had advised him that they had plans to complete the building. The owners of the Miller, MO arena were called during the meeting to see if they had an expected completion date to enclose the building so that the rodeos could possibly be pushed until later in the season so that the building would be enclosed. Theowners advised that yes they did have plans to finish the building but it would be next year some time. With the information that the board currently had based on the completion schedule for the building as well as the fact that Miller charged more for arena rent and the rodeos were substantially smaller that for those reasons a motion was made to reschedule the remaining rodeos scheduled at Miller to a new location until a time when the arena enclosure is completed. The motion was seconded and a vote was called for. Motion was passed 6 to 1. At that point Ken Adams advised that he was stepping down from the board. A list of arenas was compiled to be contacted to try to reschedule the rodeos in question. The list included Lucky J, Flying M, NEO, Civil War, Marchant Hills, Flying Cow, Carrol County Fair Arena, Benton County Fair Arena, Rocking DJ Arena, Humansville, MO and Diamond 6D.

The question was raised about where the membership base was from, it was reported that the members were as follows OK – 18, MO – 21, AR – 19, KS – 7.

Jason Pendergraft addressed the board and said that he thought we needed to speed the rodeos up so that there is not so much down time between events. At that point we had a discussion about who was responsible for making sure each event was set up and ready to when the prior event was over. It was determined that Jim Fultz was the Roping events director and Ken Adams was the speed events director. The board would now need to determine a new speed events director to replace Ken Adams. Jason Pendergraft volunteered to help so the board appointed Jason Pendergraft as the roping director and Jim Fultz will move over and be the speed events director.

Stephanie Baker stated that she thought it was important that the poles be staked as well as the barrel. Jim Fultz advised that he would make stakes for the poles and would stake the poles as well as the barrels prior to each rodeo.

It was determined that the worksheet needed to be redone and a copy supplied to the announcer so that it can be announced prior to each event in an effort to speed the rodeo up.

It was brought to the boards attention that in the past pole exhibitions were ran immediately prior to the open poles so that they did not have to be set twice thus causing double work. A motion was made and seconded that the pole exhibitions be ran immediately prior to open poles. Motion passed unanimously.

Jason stated that it was imperative that the rodeo start on time. Exhibitions must be cut off on time for the arena to be worked and the grand entry to start ten minutes prior to rodeo start time.

A question was asked of the board as to why there had not been bids accepted for the stock contractor as it had been done in years past. After reviewing the rule book it was determined that it did not state that bids must be accepted. Stock charges were reviewed with Mike Adams and the board agreed that there would be no changes made with regard to the stock contractor. Mike Adams will be paid $2.00 per goat run, $12.00 per Calf run and $8.00 per steer run. Jason Pendergraft stated his concerns about the cattle being to big for some of the smaller kids to handle. Mike stated he had smaller cattle he could bring but they would be faster.

The board asked Anessa Brown if she would consider being on the board given her history with the association. Anessa agreed and the board voted unanimously to place Anessa on the board.

The board feels that it is very important for its members to be involved and educated on the things and decisions that are being made for their association so it was determined that a meeting would be held the 4th Monday of every month at 7:00pm at the Shoneys in Neosho, MO. All members are invited to attend.