MEETING

WEDNESDAY10th FEBRUARY 7.30pm

FOUNTAINHALL VILLAGE HALL

1.Welcome:

Chairman John Brown welcomed those present and thankedMaxton 21 Hall for hosting the last meeting and Fountainhall Village Hall for hosting this evenings meeting in the newly refurbished hall

2.Apologies:

Joan Fotheringham, Caddonfoot, Roddy Beatson (Caddonfoot) Sandra Brown, Newstead

3.Sederunt:

John Brown, David and Dorothy Robson (Ashkirk), Alex Inglis(Darnick),Keith Smith(Darnick),George Jack(Kirkhope), Clive Whittingham (Cappercleuch), Bob Anderson (Gattonside) Gordon Webster, Philip Grant(Yarrow), Jim Wilson, Janet Sykes (Maxton), Iain McDonald (Caddonfoot), Katrina Barry (Caddonfoot), Jeny Mushlin, Charlotte Hendry, Fiona Watts (Fountainhall), George Runciman (Blainslie), Carole Andrew, Eleanor Sanderson (Lilliesleaf), Gill Yellowlees (Redpath)

4.In Attendance:

Jan Laing (The Bridge)

5.Minute of Previous Meeting:

Amendment to the minute to show that Jo Colmar was also present at the meeting

Agreed a true record proposed by: Iain McDonaldand seconded byJim Wilson

  1. Matters Arising:
  • Water Charges –It was noted that the 31st March deadline for exemption from water charges is fast approaching. Affected halls are being urged to move o charitable status ahead of the deadline so they don’t incur water charges. A number of anomalies in the information given to halls was noted.
  • Online Borders – a meeting and presentation is to take place in the near future regarding Online Boardersit is hoped that there will be a further update at the next Federation meeting.
  • Halls insurance –The Chair has spoken to Allied Westminster and he is hoping to invite a representative along to the next meeting of the Federation
  • It was noted that contact details for the halls are now on the website anyone uncomfortable about have their personal details on the website should contact Jan who will make alternative contact arrangements.
  • At the last meeting the issue of attracting people to halls and holding events was discussed at length as was the use of social media. As agreed Jan has created a database of potential performers and has circulate it around the halls to populate. Jan will re-circulate as a reminder The possibility of a Facebook page for Central Borders Federation was raised and Jan agreed to explore this further with staff at the Bridge. Following discussion Jan reported that with current staff resources at the Bridge this wold not be feasible to offer on a ongoing basis.
  • Bob Anderson from Gattonside Hall agreed to find out about Heartstart group training for the Federation. Following discussion it was agreed that the halls had undertaken to arrange training on an individual basis. Bob was thanked for the effort he had put into trying to arrange joint raining

PRESENTATION

The Chair invited Charlotte Hendry, Fountainhall Village Hall, to give a short presentation on the journey of hall renovation and the highs and lows in the process. Charlotte acknowledge the support they had received in the process of putting together the funding package which allowed their plans to become a reality. It was noted that the whole village had been supportive. The committee are continuing to raise money and are unsure what the final bill will be hence the need to retain some money in their account. The Chair congratulated the committee on a job well done and they should be proud of what they had achieved.

NEW FUNDING APPLICATIONS

HALL / ITEM / TOTAL COST / HALL CONTRIBUTION / REQUESTED FROM FEDERATION / DECISION
CAPPERCLEUCH / Electrical repairs and upgrade / £3,660.00 / £660.00 / £3,000.00 / Agreed
KIRKHOPE / External access improvements at new emergency door / £1,905.60 / £400.00 / £1,500.00 / Agreed
SMITH MEMORIAL HALL / Floor repairs, replacement of damaged heating ducts, replace existing light bulbs to energy saving bulbs / £4,120.00 / £2,100.20 / £2,000.00 / Agreed
CURRIE MEMORIAL HALL / New stackable chairs and trolley storage / £4,277.64 / £800.00 / £3,477.64 / Deferred, asked to consider cheaper options
FOUNTAINHALL / Window blinds, cigarette bin, key safe / £863.86 / 0
(£100.00) / £863.86
(700.00) / Agreed to fund £763.86
CADDONFOOT / Replacement chairs / 2,123.94 / £723.94 / 1,400.00 / Agreed
GATTONSIDE / Electrical work, redecoration / £2,576.00 / £1,576.00 / £1,000.00 / Agreed with the Chair out with the meeting
(Late application)
TOTALS / 19,527.04 / 5,559.94 / 13,077.64

FINANCIAL REPORT

Iain reported that there is currently a balance of £8,206.26, including the £2,000 reserve.

He also indicated that there may be closer scrutiny of village hall grant funding in the future particularly in relation to dispersement of funds at a local level and application process.

9.AOCB:

  • It was noted that the EU election may be on the 24th June. Some halls have already been contacted regarding provisional bookings for that date.
  • Jenny Mushlin explained that Fountainhall are going to open the Hall to coincide with the mobile library and offer refreshments. They will report back on how successful this is.

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  1. Date and venue of next meeting

Wednesday 15th June 2016 at 7.30pm in Smith Memorial Hal, Darnick . This will also be the Federations AGM followed by the ordinary meeting.