INSTITUTE OF HOTEL MANAGEMENT
CATERING TECHNOLOGY & APPLIED NUTRITION
(Ministry of Tourism, Govt. of India)
(Affiliated to NCHMCT & IGNOU, New Delhi)
C.I.T. Campus, P.O. Tharamani Chennai.600 113
Off: 22542029, Fax: 044-22541615 : Email: : Website. www.ihmchennai.org
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Ref: IHM-Chen/HMT/2016-17 SL. NO.______
TENDER NOTICE
Tender offers should be sent to the undersigned in Wax Sealed Covers super scribing as “Tender for Running of Hostel Mess at this Institute”. Issue of Tender forms on all working days from 07.04.2016 to 10.05.2016 (between 10.00 a.m. to 5.00 p.m.) at this Institute. Last date for receipt of filled in tenders is on 11.05.2016 upto 05.00 p.m and tenders will be opened on 12.05.2016 at 11.00 a.m.
ADMINISTRATIVE OFFICER
a. Name and address of the Tenderer :
(In capitals)
b) Description of the work : Details enclosed.
c) Previous experience :
d) Remarks, if any :
e) I.T. PAN No. :
f) Service Tax Reg. No. :
I am enclosing the E.M.D. amount of Rs.1,10,000/- vide D.D. No.______Date ______drawn in favour of “Principal, I.H.M.C.T.A.N., Chennai-600 113”.
I/We______has/have gone through the enclosed terms and conditions of the tender and will abide by them as laid down.
______
SIGNATURE & SEAL OF THE TENDERER
INSTITUTE OF HOTEL MANAGEMENT
CATERING TECHNOLOGY & APPLIED NUTRITION
(Ministry of Tourism, Govt. of India)
(Affiliated to National Council for Hotel Management & Catering Technology, New Delhi)
C.I.T. Campus, P.O. Tharamani Chennai.600 113
Off: 22542029, Fax: 044-22541615 : Email: : Website. www.ihmchennai.org
Ref: IHM.CH/HMT/2016-17. Date:31.03.2016
HOSTEL MENU FOR THE YEAR 2016-17
BREAKFAST
DAYS / MENUS / RATE(inclusive of Service Tax if applicable)MONDAY / ALOO PARATHA (3 Nos.)
(40 Gms. each)
VEG. KHORMA(Unlimited)
THICK CURD (50g)
TEA/COFFEE
TUESDAY / IDLY – 4 NOS. (50 gms each)
VADAI – 1 NO. (50 gms)
CHUTNEY, SAMBHAR(Unlimited)
TEA/COFFEE
WEDNESDAY / POORI – 4 NOS. (60 gms each)
CHANNA MASALA (Unlimited)
TEA, COFFEE
THURSDAY / BREAD PAKORA – 6 NOS.
OMELETTE - 1 No. (or)
VEGETABLE CUTLET - 2Nos.
TEA/COFFEE
FRIDAY / PONGAL (100 Gms.)
VADAI .. 1 No.
SAMBAR/CHUTNEY
TEA/COFFEE
SATURDAY / DOSAI - 3 Nos. (7 inch diameter)
ALOO MASALA - 50 GM.,
TOMATO CHUTNEY,
TEA/COFFEE
SUNDAY / UPMA (or) SEMIYA KITCHDI .. (200 Gms)
CHUTNEY
BANANA & TEA/COFFEE
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SIGNATURE & SEAL OF THE TENDERER
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LUNCH
DAYS / MENUS / RATE(inclusive of Service Tax if applicable)SATURDAY / BHATURA (60 gms each) – 2 NOS.
ALOO CHANNA MASALA (Unlimited)
GREEN SALAD,
MASALA RICE (250 gms)
POTATO CHIPS.
SUNDAY / CHICKEN BIRYANI (300 gms) /
VEGETABLE BIRYANI (300 gms)
BOONDI RAITHA, ICE CREAM 40 ml CUP
OTHER HOLIDAYS LUNCH – 1. / MINT RICE (300gms)
PAKODA (30 Gms.),
CHANNA MASALA (Unlimited)
SHAHI TUKDA
OTHER HOLIDAYS LUNCH –2. / PHULKAS – 2NOS. (30 gms each)
PEAS PULAO (300 gms)
ONION TOMATO RAITHA,
EGG PODIMAS / POTATO PODIMAS,
NAVARATHNA KHORMA (Unlimited)
CARROT KHEER.
DINNER
DAYS / MENUS / RATE(inclusive of Service Tax if applicable)MONDAY / PLAIN RICE (400 gms)
CHAPATHI-2 NOS. (30 gms each)
PANCHRATTAN DAL (Unlimited)
ALOO JEERA
TUESDAY / PLAIN RICE (400gms),
VEGETABLE THORAN
SAMBHAR (Unlimited) / RASAM (Unlimited) / BUTTER MILK (Unlimited)
PAPPAD .. 1 No.
PICKLE
WEDNESDAY / PLAIN RICE (400gms)
CHAPATHI (30 gms each) (2 Nos.),
CHICKEN MASALA (or)
MATAR MUSHROOM (Unlimited)
MASALA DHAL(Unlimited)
RICE KHEER
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SIGNATURE & SEAL OF THE TENDERER
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DAYS / MENUS / RATE(inclusive of Service Tax if applicable)THURSDAY / PEAS PULAO (300 Gms.),
MASALA DAL / TADKA DAL (Unlimited)
ALOO JEERA FRY
EGG CURRY / PAKODA CURRY
FRIDAY / VEG. FRIED RICE (400 GMS),
CHINESE GRAVY (Unlimited)
CUTLET .. 1 NO.
ICE CREAM .. 40 ml cup.
SATURDAY / CHAPATHI – 2NOS. (30 gms each)
JEERA PULAO (300 gms)
DAL MAKHANI (Unlimited)
CHICKEN MASALA (or)
PANEER MASALA
SUNDAY / WHITE RICE (400 gms)
YELLOW DAL (Unlimited)
GOBI MANJURIAN
EGG CURRY
GULAB JAMUN
EVERY DAY EVENING: COFFEE / TEA
RATE PER DAY, PER HEAD
(Breakfast, Dinner and Evening Coffee / Tea - During week days)
VEGETARIAN / Rs. (inclusive of service tax if applicable)NON-VEGETARIAN / Rs. (inclusive of service tax if applicable)
RATE PER DAY, PER HEAD
(Breakfast, Lunch, Dinner and Evening Coffee/Tea - During Saturdays, Sundays and Holidays)
VEGETARIAN / Rs. (inclusive of service tax if applicable)NON-VEGETARIAN / Rs. (inclusive of service tax if applicable)
EXTRA PORTION
VEGETARIAN / Rs. (inclusive of service tax if applicable)NON-VEGETARIAN / Rs. (inclusive of service tax if applicable)
PLAIN MILK PER GLASS (240 ML) / Rs. (inclusive of service tax if applicable)
The following should be served to the Hostel inmates as per the timings given below:
Break fast - between 07.30 am to 08.30 am
Lunch - between 01.00 pm to 02.00 pm
Evening Tea/Coffee - between 05.30 pm to 06.00 pm
Dinner - between 07.30 pm to 08.30 pm.
Note: Breakfast, Evening Tea and Dinner for Week days i.e. (Monday to Friday) Lunch for Saturdays, Sundays and other Holidays.
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SIGNATURE & SEAL OF THE TENDERER
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RUNNING OF CANTEEN IN THE INSTITUTE PREMISES
FROM 9.00 A.M. TO 5.00 P.M.
Kindly quote your rates for the following items for sale at the Institute Canteen on working days. (Rates to be quoted in numbers and words)
Sl. No. / NAME OF THE ITEM / QUANTITY / RATE(Rs. P.)
1 / PONGAL, CHUTNEY, SAMBAR / 150 gms.
2 / MEDU VADA / 75 gms each
3 / DOSA, CHUTNEY, SAMBAR / 80 gms.
4 / RAWA / SEMIYA KITCHADI WITH CHUTNEY, SAMBAR / 150 gms.
5 / POORI-2 Nos.–40gms each/Potato Masala – 30 gms. / 40 gms each
6 / COFFEE / 60 Ml.
7 / TEA / 60 Ml.
8 / SAMOSA / 2 Nos.
9 / BREAD OMLETTE / 1 plate
10 / BAJJI WITH CHUTNEY / 2 Nos.
11 / MASALA BONDA WITH CHUTNEY 2Nos. / 50 gms each
12 / ALU PARATHAS WITH CURD & PICKLE / 80 gms
13 / COLD DRINK BOTTLES / 500 ml, 200 ml
TOTAL COST
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SIGNATURE & SEAL OF THE TENDERER
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TERMS AND CONDITIONS
1) Tender applications can be had from 07.04.2016 to 10.05.2016 on working days during office hours from 10.00 am to 4.00 p.m. from the office of the Principal, Institute of Hotel Management Catering Technology & Applied Nutrition, Chennai 113 in person by payment of Rs.500/- (Non-Refundable) towards the cost of Tender forms by cash or DD taken on any Nationalized Bank payable at Chennai in favour of the “Principal & Secretary, IHMCTAN, Chennai 600 113”.
2) Tenderers may inspect the Hostel Mess or get the specific details from the concerned clerk in the office.
APPROX. MESS BILL VALUE DURING 2016-17 = Rs. 55,00,000/-
3) EMD of Rs.1,10,000/- (refundable) is payable by means of DD only along with the filled in tender applications. S.S.I units will be exempted from payment of E.M.D. only when necessary latest certificates of approval by Govt. of India or Govt. of Tamil Nadu are enclosed along with the tender documents. Incomplete tender applications or without certificates or without EMD will be rejected.
4) E.M.D of all, except the lowest 3 tenderers will be refunded immediately. E.M.D. of other two unsuccessful tenderers will be refunded after finalizing the agreement with the successful tenderer through a crossed cheque drawn in favour of the Tenderer according to the name and address furnished in the tender form only. No alterations will be entertained later in this regard.
5) The Mess / catering contract may be or may not be continued/ extended for the next academic year depending on the performance and satisfaction of the inmates of the hostel and the management.
6) Last date for receipt of completed tender offers is on or before 11.05.2016 up to 5.00 pm. Tenders will be opened in the presence of the tenderers on 12.05.2016 at 11.00A.M.
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SIGNATURE & SEAL OF THE TENDERER
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7) SECURTIY DEPOSIT: The successful tenderer will have to pay a security deposit of 5 % of the total cost of supply within 2 days. Security deposit of the successful tenderer is refundable only after the contract period is over. The successful tenderer will execute within a week of the date of receiving the order and enter into an agreement. EMD of the successful tenderer can be adjusted against the security deposit. If he fails to respond within a week, the EMD paid will be forfeited to the Institute. The successful tenderer if after payment of security deposit fails to comply with preparation /supply of the catering from the date specified in the supply order / contract order, the security deposit will also be forfeited to the Institute. Security deposit of the successful tenderer is refundable only after the contract period is over.
8) If the catering contract is not satisfactory / not supplied on time the contract is liable to be cancelled without notice with forfeiture of Security Deposit amount. The security deposit amount so forfeited will neither be a fine nor is compensation but for the damages sustained as a result of failure.
9) Security deposit will not carry any interest, which will be refunded after satisfactory execution of the mess contract work at Hostel mess by the successful tenderer after the period of mess catering / contract is over.
10) Tenderers are required to produce the previous experience certificate in the same fields of catering or mess management with minimum of Three years of experience without which the tender will be rejected.
11) Tenderers are required to produce the Proof of Minimum average annual turnover of Rs.35.00 lakhs per annum during the last five years (2010-11 to 2014-15) without which the tender will be rejected.
12) Necessary infrastructure for preparation of food is available including Cooking Gas ranges/ Vessels/Refrigerator/Grinders etc., which may be inspected during working hours. Commercial Gas cylinders has to be arranged by the contractor for preparation of food etc.
13) The Mess contractor will be responsible for safe custody of Kitchen premises/ Equipments/ Dining Hall premises and Furniture in kitchen/ workers Room/ Dining Hall and also cleanliness of the above premises by their own staff. Maintenance, repair, etc. of kitchen equipments should be carried out by mess contractor for the contract period.
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SIGNATURE & SEAL OF THE TENDERER
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14) Safety and Clean Environment, Maintenance of peace, Co-ordination and Co-operation should be ensured at all times by the mess contractor and his staff. No catering contractor’s visitors and guests will neither be permitted into the premises, nor to stay overnight in the premises.
15) High standard of hygiene should be maintained in the kitchen, dining hall and surrounding areas. All the staff employed by the contractor should be medically fit.
16) On award of Mess Contract necessary License / Certificate should be produced by the Tenderer from the Commissioner of Food Safety, Govt. of Tamil Nadu before commencement of the mess operation.
17) If the Food supplies are not satisfactory, not served in time the contract will be liable to be cancelled without any notice.
18) Rate for all the items should be quoted and there should not be any items without rate. If any of the rates columns are not quoted or left blank the tender will be rejected.
19) The rates should be quoted in the tender form supplied by the Institute with signature of the supplier on every page.
20) The food should be of best quality and Prepared hygienically and served by trained and well behaved uniformed staff.
21) An amount of Rs.15,000/- per month is required to be paid to the Institute towards water, Electricity, repairs and other overhead charges. The same will be deducted from the Mess charges payable to the Contractor every month.
22) The rates to be quoted are inclusive of Sales Tax, Surcharge, delivery charges with no freight charges, or any other charges.
23) The rates once approved are final throughout the contract period and NO request for increase of rates during this contract will be entertained in any case. If there is any violation in contract, the security deposit will be adjusted or totally forfeited and the contract will be terminated.
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SIGNATURE & SEAL OF THE TENDERER
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24) Since the contract is fixed, escalation in cost is not permissible despite the report obtained from the statistical department.
25) All items on the menu have to be prepared and served compulsorily.
26) If any of the food is not supplied, with the result that the Institute has to purchase the same from the open market at higher rates, with conveyance charges, the excess (difference) amount paid or loss incurred will be deducted along with conveyance charges from the bill or recovered from the contractor from Security Deposit, if there are not sufficient bills for recovery.
27) On any day, they should not strike, non supply or delay in supply for any reason.
28) If any food preparation found to be of sub-standard, the same will be rejected and the cost of such sub-standard items will be deducted from the bill.
29) Last date of receipt of completed tender application forms with D.D for E.M.D. of Rs.1,10,,000/- is 11.05.2016 upto 05.00P.M. Late receipt of tenders, incomplete or without DD for E.M.D. will be rejected.
30) Institute is not responsible for any delay in transit or loss of tender forms or not received etc. when send by post.
31) The successful tenderer / Mess contractor is required to enter into an agreement by filling up the undertaking form after the contract is awarded. The mess contract should be executed in Rs.100/- (Rupees One hundred only) stamp paper before starting the Hostel mess.
32) The Institute reserves the right to cancel the tender at any time without assigning any reason thereto.
33) Tender offers should be sent to the undersigned with the enclosure as given below in wax sealed covers super scribed as “Tender for Mess Contract at Hostel Mess”.
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SIGNATURE & SEAL OF THE TENDERER
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34) Each page should be signed.
I/We ______has/have gone through the above terms and conditions of the tender and will abide by them as laid down above.
ENCLOSURES :
1. Tender documents completely filled in
2. Experience certificates.
3. Demand Draft for Earnest Money Deposit.
4. SSI unit latest certificate if exempted.
Date:
Signature : ______
Name : ______
Address : ______
______
______
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With seal :