CATALOGING COORDINATING COUNCIL MINUTES
November 17, 2005
Present: Steven Arakawa, Edita Baradi, Eva Bolkovac (recording), Ellen Cordes, Sarah Elman, Eric Friede, Marsha Garman, Abdul Hannawi, Ellen Jaramillo, Robert Killheffer, Daniel Lovins, Beatrice Luh, Nancy Lyon, Jenn Nolte, Anthony Oddo, Dorothy Rachmat, Martha Repp, Karen Spicher, Manon Theroux, Patricia Thurston, Melissa Wisner, Stephen Young, Joan Swanekamp (chair),
Absent: Paula Ball, Matthew Beacom, Rebecca Hamilton, Sandra Peterson, E.C. Schroeder, Dajin Sun, David Walls
Introductions:
Joan introduced Ellen Cordes in her new position of Head of Technical Services at the Lewis Walpole Library. Prior to this position Ellen worked at the Beinecke Library.
Announcements:
Joan briefly summarized Karen Smith-Yoshimura’s visit from RLG to Yale on November 16th. She thanked everyone who participated in the meetings and encouraged staff to forward ideas for improvements to her for further discussions with RLG.
Joan noted that OCLC will implement the Thai and Tamal languages in early 2006. This may have some impact on how we input records with Voyager Unicode.
Joan also mentioned that there is a CONSER project to generate records for electronic resources from regular CONSER records. This is something to look into, since the number of records we receive from Serials Solutions right now don’t equal the number of records we need for e-resources.
Joan said PCC recognizes that record creation is not the only issue – they are looking at expanding their scope to catalog records beyond academic libraries (bringing in libraries from other parts of the world that catalog in other languages) in an effort to redefine who the ‘common enterprise’ players are. Vendors like Casalini who create PCC core level records with NACO headings will also be considered. The relationship between vendors and PCC needs to be defined.
Joan announced that John Byrum, chief of the LC Regional & Cooperative Cataloging Division, & the PCC Secretariat, is retiring in January. More than 100 librarians will retire in the near future from LC, and not all of those positions will be filled.
Agenda Items:
1. YALE POLICIES for NACO NAME AUTHORITY RECORDS [Manon]
YALE POLICIES for NACO SERIES AUTHORITY RECORDS
The first document is new; the 2nd one is a very slightly revised version of an existing document (typos fixed, links added, updated for RLIN21):
Links are also on the CCC page, items 21-23 Documents under Review section:
Manon said that there are no substantial changes to the Series document; it was brought in line with the RLIN21 changes. Even the Name Authority document is not entirely new, it highlights policies on when to create a new record & points out Yale policies. The format of the document matches the Series Authority document. It was decided to leave optional fields as optional. There is a new paragraph, 1B – when to create new NARS. Manon stressed that these are general criteria only; catalogers should use judgment. Manon asked staff for comments. She will incorporate all changes, like spaces) and publish the documents on the website. Steven A. pointed out that if catalogers choose the option to include or update a record by adding a 781 field [1D], they need to use caution, making sure to review the appropriate SCM geographic instruction sheet. Manon said if people do take the time to add the 781 field, it is very useful for catalogers. In the SAR document Steven A. discussing 1B – for the list of when new SARs are not created, the 2nd bullet--"monographic series and multiparts complete at the time of cataloging"--will be qualified to account for situations when the series/multipart is for a BIBCO record, or if references are needed.
Manon will make all relevant changes and post them.
3. CIP review (continued) [Steven]
Items 4-5-6 on the CCC home page.
Steven walked CCC members through the changes field by field from 246 Pt 1, next Pt. 2 250-263, Pt. 3 300-6xx for the CIP/Fastcat guidelines. Joan requested an additional example in the 260 $b section to cover the Macmillan/St. Martin's situation since Yale is more likely to get the U.K. edition, while the LC CIP will be for the American edition. For the statement of responsibility, it was decided that the chart format should be kept. With CIP there will sometimes be a discrepancy between the CIP version (based on publisher information) and the item the Copy Cataloger has in hand. This can affect choice of entry, cuttering, and form of entry in the cataloged version. A question was raised about the LCRI for 2.5 C5. If LC practice is followed, are catalogers supposed to use "all ports." or "chiefly ports." only if the book is chiefly ill., or does this also apply to the more general situation when the item has illustrations, but is not chiefly illustrations, but all of the illustrations are ports.? Steven will look at the RI again and update as necessary. [The LCRI only applies to chiefly ill. situations; however, to simplify processing, the local decision will be to apply the 2.5C5 exception only as an option; CIP catalogers can just use "ill." and "maps" for all illustration situations & not worry about any further exceptions. Original catalogers do not have to follow the LC practice even for PCC records, since this is an "LC practice" and not a "rule interpretation."--SRA]. The instruction to follow LC practice for when to count plates was qualified to account for special collection copy catalogers who will also be consulting the CIP document, at the suggestion of Martha Repp. Corrections and emendations to the guidelines on series transcription were also made.
Steven will add all changes discussed, including 246 example 6 (245 lacked filing indicator), clarifying the 2.5B2 examples table, adding 7XX, and adding a link to the MARC punctuation guide from the CIP document. Following updates, the documents will be added as links to the Cataloging at Yale/General subpage.
The next CCC meeting will be Dec. 15, 2-4, Rm. 409. [Meeting may be cancelled due to conflict with one of the Voyager 5.0 presentations]
Submitted 11/22/05
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