CASL/Program Review Minutes

May 11, 2016

Attendance: Jerry Buckley, Kelly Burke, Erin Delaney, Rebecca Eikey, Nicole Faudree, Miriam Golbert, Ron Karlin, Andy McCutcheon, Daylene Meuschke, Denee Pescarmona, Cindy Stephens, Jim Temple, Lee White, Micah Young

  1. Approval of CASL/PR Minutes from April 26, 2016: Minutes approved after making a few minor edits.
  1. Discussion Items:
  2. June 10thDays of Assessment—who can help?: Nicole Faudree, Andy McCutcheon, and Micah Young volunteered to help. The event will take place on June 10 from 8:00 a.m. to 3:00 p.m. Denee Pescarmona agreed to book the room and the food. Evise Wilson, the new SLO technician, will also attend the meeting to work on documentation.
  1. Discussion of ILO’s: The committee plans to review the Critical Thinking ILO Rubric and begin work on the Effective Communication ILO Rubric. In 2016-2017, the committee will work on two rubrics in Fall and two in Spring. The committee decided to approach the rubrics in order of ranking based on survey results.
  1. Days/Times for meeting—see attached proposed calendar for 16/17: The committee discussed whether or not Program Review and CASL would continue to meet together in 2016-2017. Denee Pescarmona asked the committee to consider our connection with Program Viability, asking if this committee should meet with us as well. The committee is interested in working with Program Viability as part of the peer review process (not as part of a program’s initiation/discontinuation process). The committee agreed to meet in 2016-2017 on second and fourth Wednesdays from 1:30 p.m. to 3:00 p.m. in either Bonelli 330 or Canyons Hall 201. Cindy Stephens agreed to book the room.
  1. Keeping this committee as status quo—Do we need to create by-laws?: The committee discussed whether or not to write new by-laws if we are going to permanently merge the two committees. Kelly Burke suggested that new by-laws might strengthen the new committee. The committee agreed to move this topic to unfinished business so we can discuss it further in the future.
  1. Assessment Management Systems: On April 29, four different companies presented their assessment management software (Live Text, Task Stream, eLumens, and Tracdat). The committee has invited two of the companies to return and provide a deeper dive into their software. On May 20, eLumens will make a second presentation, and on May 23, Tracdat will make a second presentation.

During the second presentation, the committee hopes to learn more about the ways the programs handle:

  • Student engagement and ePortfolios
  • Budget
  • Tableau Data
  • Curriculum
  • Integration with Canvas

During our discussion of the new software systems, Daylene Meuschke raised a question on behalf of Barry Gribbons regarding the possible changes to the current Program Review format. She asked the committee to discuss whether we should move forward with the changes Barry proposed in an earlier meeting, or if we should wait for the new software to be selected. The committee discussed a few different factors to consider in making this decision, such as:

  • The amount of time it will take to program the proposed changes (approximately 6-8 months).
  • The amount of time it will take to implement our new software. Jerry Buckley estimated that it make take 18 months.
  • Our place in the current Program Review cycle. Denee Pescarmona said that, since we are about to start year 3 in the Program Review cycle, it may make more sense to finish that cycle before implementing changes.

The committee agreed to put this item on the next agenda so we can discuss it further.

  1. Data in Program Review—Plan for Data Training and Data Coaching: Daylene Meuschke and Cindy Stephens will hold FLEX sessions in Fall to help faculty and staff use data in a meaningful way when creating their program review. They are also considering holding open office hours to support faculty as we move to a new system.
  1. Unfinished Business: The following items were listed as unfinished business on the agenda. We did not have time to discuss them during the meeting:
  2. Access toCurricunet
  3. Assessment Grants—showcase / follow up / presentation for BOT
  4. Implementing Peer Review Process for APR
  5. Separate Process for Replacement / Repair needs – to be developed

Proposed 2016-2017 Calendar

Meetings are held 2ndand 4thWednesday

1:30 pm – 3:00 pm in TBD

Fall 2016 / Spring 2017
August 24 / February 8
September 14 / February 22
September 28 / March 8
October 12 / March 22
October 26 / April 12
November 9 / April 26
November 23 / May 10
December 7
Semester ends Dec 10 / May 24
Semester ends Jun 2