2016 SPRING CONFERENCE ANNUAL CONFERENCE EXHIBITOR PROSPECTUS
“CASE MANAGEMENT: COLLABORATION ACROSS THE HEALTHCARE CONTINUUM”
APRIL 7-9, 2016
Sheraton Stonebriar Hotel, Frisco, Texas
TENTATIVE EXHIBITOR SCHEDULE
THURSDAY, APRIL 7, 2016
5:00 PM – 9:00 PM Exhibitor Set-Up
FRIDAY, APRIL 8, 2016
7:00 AM Exhibitor Set-Up
8:00 AM -4:30 PM Exhibits Open
SATURDAY, APRIL 9, 2016
8:00 AM – 4:00 PM Exhibits Open
4:00 PM – 5:00 PM Exhibitor Teardown
SPACE APPLICATION AND FEES
Booth rental fees are $1,400.00 for exhibiting for TWO DAYS.
Booth rental fee IS $ 900.00 for exhibiting for ONE DAY
Applications for rental of exhibit space shall be subject to the approval of DFW CMSA.
DFW CMSA reserves the right to reject applications for space with or without cause if it is in the best interest of the conference. A standard exhibit booth is an 8’ X 10’ space.
ASSIGNMENT OF SPACE
Allocation of booths is on a “first come, first served” basis. We have limited space this year, so reserve your booth early! The non-refundable payment (unless cancelled 30 days prior to conference) must accompany the application.
CANCELLATIONS
Cancellation of all or a portion of any exhibit space must be made in writing. In the event of such cancellation, DFW CMSA shall refund 50% of the rental payment.
NO REFUND will be made to the Exhibitor within 30 days of the conference.
BOOTH SET-UP
Set-up shall take place between 5:00 PM to 9:00 PM on Thursday, April 7, 2016 or you may set up at 7:00 AM on Friday, April 8, 2016.
BOOTH TEAR DOWN
The exhibitor shall not dismantle its display or begin tear down prior to the closure of the conference. Any exhibitor that tears down early will jeopardize their exhibiting at future events. Exhibitor agrees that premature tear down detracts from the overall merit of the conference. Tear down may commence on Saturday, April 9, 2016 at 4:00 PM.
BOOTH FURNISHINGS
The exhibit area is carpeted. All spaces include one (1) table and two (2) chairs. Information and prices for electricity should be addressed to the Sheraton Stonebriar Hotel.
EXHIBIT HOURS
Friday, April 8, 2016 8:00 AM - 4:30 PM
Saturday, April 9, 2016 8:00 AM - 4:00 PM
BOOTH PERSONNEL
Badges/passes will be provided for two booth personnel for the entire conference. Additional badges/passes to the exhibit area for booth personnel may be obtained for an additional fee of $25 per badge. Exhibitors must register additional personnel for the educational portion of the conference at the prevailing registration fees. Badges must be worn at all times.
DFW CMSA would like to announce the availability of sponsorships for the 2016 Spring Conference:
Continental Breakfasts (2 Available) $1,000.00 each
Morning Break (2 available) $ 750.00 each
Networking Lunch (2 available) $1,800.00 each
Afternoon Break (2 available) $ 750.00 each
Conference Lunch Bags $2,000.00
With your logo
Conference Pad Folios $2,500.00
With your logo
HOTEL INFORMATION:
The conference hotel is the Sheraton Stonebriar Hotel located at 5444 State Highway 121, Frisco, Texas. Make your reservation no later than 5:00 PM, Thursday, March 8, 2016 to receive the discounted DFW CMSA rate of $134.00 single/double rate plus tax. Make reservations by telephone by calling 972/668-8793 and identifying yourself as members of “Case Management Society”.
SPECIAL EVENTS & CONFERNCE ATTIRE
All meals and breaks will be served near the exhibit area. Conference attire is business casual.
COMMUNICATION AND ADDITIONAL INFORMATION:
Please contact: Pat Pollock, Event Planner
DFW CMSA 214/282-7832
P. O. Box 763877
Dallas, Texas 75376