Thursday, September 28, 2006
The Hemphill Independent School District Board of Education met in regular session on Thursday, September 28, 2006 at 7:00 p.m.for a regular meeting in the HISD Administration Office with the following members present: Lloyd Ford, Janis Speights, Tom Beall, Bob Russell, Welden Elliott, and Stephen Crowell.
Carolyn Wych was absent.
Also present were Mike Terry, Superintendent, Sally Butler, Business Manager, Kelli Barnett, Mario Osby, Susan Smith, Stephanie Corley,Marc Griffin, Paula Pruitt, and Malcolm McKinley from Goodwin-Lasiter.
Lloyd Ford, School Board President, called the meeting to order.
Tom Beall gave the invocation.
Lloyd Ford led the pledge to the flag.
Mike Terry readthe Hemphill ISD Mission Statement.
At this time Lloyd Ford, President, welcomed the visitors.
At this time Mr. Terry discussed the Hemphill I.S.D.’s State Financial Accountability Rating. This year will be the 4th year the school has received a Superior Rating. The Board congratulated Sally Butler and Mr. Terry on the Superior Rating.
Malcolm McKinley with Goodwin-Lasiter discussed with the Board the blue prints for the High School Construction Project. The Board discussed some different ideas for the new High School and Malcolm McKinley hopes to have the final blue prints in a couple of weeks to present to the Board.
The Board approved the minutes of theRegular Board Meetingon August28, 2006 on a motion by Welden Elliott, seconded by Bob Russell, passed unanimously.
The Board approved the minutes of the Special Board Meeting on September 5, 2006 on a motion by Janis Speights, seconded by Bob Russell, passed unanimously.
Sally Butler, Business Manager, presented the financial report for the month of August 2006.
The Board approved the financialreport for the month of August2006 on a motion by Welden Elliott, seconded by Stephen Crowell, passed unanimously.
Sally Butler, Business Manager, presented Budget Amendment # 1 for the 2006 – 2007 school year which consisted of the following:
240-35-6399-00-999-799L00 $ (11,000.00)
240-00-3450-00-000-700000 $ 11,000.00
To record money in cafeteria fund balance to purchase server (approved by Board on 08/28/06)
199-00-5744-00-000-700000 $ 1,775.00
199-36-6399-17-001-799C00 $ (1,775.00)
To record donation from Band Boosters to purchase plumes and observation ladder
199-00-3600-00-000-700000 $ 5,000.00
199-11-6399-98-999-711000 $ (5,000.00)
287-00-5829-98-000-700000 $ 5,000.00
287-11-6399-98-999-711000 $ (5,000.00)
To record Classroom Teacher Supply Reimbursement Grant and Matching Funds
199-81-6629-00-999-799000 $ (188,600.00) New High School
199-81-6629-01-999-799000 $ (16,712.00) Bus Lane
199-00-3600-00-000-700000 $ 205,312.00
To budget 06-07 School Year for Construction in Progress as of 8/31/06 – Goodwin Lasiter
199-81-6629-01-999-799000 $ (292,476.00) Bus Lane
199-81-6629-00-999-799W00 $ (311,000.00) MainBuilding Roof Repairs
199-81-6629-00-999-799W00 $ (45,600.00) Hurricane Rita Repairs
199-00-3600-00-000-700000 $ 649,076.00
To budget 06-07 School Year for Construction in Progress as of 8/31/06 – Cox Contractors
The Board approved Budget Amendment # 1 for the 2006 – 2007 school year as presented on a motion by Janis Speights, seconded by Welden Elliott, passed unanimously.
Mr. Terry, Superintendent, briefly summarized the report items for the Board.
Enrollment High School 301 Last Year This Time High School 301
Middle School 294 Middle School 287
Elementary 381 Elementary 361
Total 976 Total 949
Mr. Terry reported that the school had received a credit from Ritter Lumber Company for some pallets that had been returned.
The school has received a Texas Classroom Supply Teacher Reimbursement Program grant in the amount of $ 5,000.00.
The Elementary Campus Site Base Committee is as follows:
Marcie Welch - Kindergarten, Denise Eddings – First Grade, Mary Harris – Second Grade, Bobbie Strickland – Third Grade, Sunny Whittington – Fourth Grade, Ellen Mills – G/T Teacher/Music/PE,
Karen Smith – Sp Ed Teacher/Pre K/ Reading Intervention, Kyle Butler – Business Person, Vicky Ostrom –Community Person, Angela Eells – Parent, Kay Upshaw – Counselor, Susan Smith – Principal
List of Persons Responsible:
504 Committee: Kay Upshaw, Susan Smith, Karen Smith, Judith Robbins, Classroom Teacher of Student
Attendance Committee: Nancy Stone, Nan Byars, Susan Smith, Kay Upshaw.
Counselor: Kay Upshaw
Department Head: Patsy Vlasek – PreK, Vickey Procella – Second Grade, Cindy Ince – Third Grade, Becky Smith – Fourth Grade
Office Personnel: Dawn Procell
Principal: Susan Smith
Registrar/Secretary: Kathy Wright
Technology Director: Doug Botts
Placement Review Committee: Kay Upshaw, Susan Smith, Sunny Whittington, Cindy Ince
Intervention Team: Judith Robbins, Karen Smith, Susan Smith, Kay Upshaw, Classroom Teacher of Student.
Dyslexia Committee: Judith Robbins, Susan Smith, Kay Upshaw.
Middle School Site Base Committee Team:
Mario Osby – Campus Principal
Marsha Williams – Paraprofessional Rep
Debbie Ener – Fifth Grade
Margaret Quick – Sixth Grade
Jessie Coker – Seventh Grade
Dorothy Henson – Eighth Grade
Carolyn Brown – Sp Ed
Alice Grade – Community Rep
Jessica Byley – Parent Rep
Attendance Committee: Mario Osby, Stephanie Elliott, Lorrie Hall, Tanyia Click, Bettie Janzen, James Hale.
High School Site Base Committee Communication Team:
Karen Bennett – Godwin, McNaughten, B. Tichnell, Carnline
Monica Butler – Conn, S. Butler, D. Eddings, Holland, M. Smith, Crowell, J. Thomas, Westbrook
Sherrill Hobbs - K. Griffin, R. Smith, Richardson, Vrooman
Donna Horne – Wright, L. Tichnell, Janzen, Sears, S. Eddings
Shelly Starr – Weaver, McDaniel, Washington, Malandruccolo, Barnett, Bridges
Ken Thomas – Hall, Mays, Ridings, Hale, Lindsey, Felts
Patricia McBride – Easley, Osby
District Site Base Committee
Elementary Campus: Geri Beeson, Doreen Beall, Gloria Holmes
Middle School Campus: Danny Carnline, Nina Farrell, Bettie Janzen
High School Campus: Karen Griffin, Andy Malandruccolo, Sarah Sears
Beth McBride - Sp Ed Director, Marc Griffin – High School Principal/District SBDM Chair,
Ellen Mills – District G/T Coordinator, Mike Terry – Superintendent, Susan Smith – Elementary Principal, Mario Osby – Middle School Principal
Parent/Business Representatives:
Letha Irving – Parent, Jessica Byler – Parent, Dawn Procell – Parent, Stephanie Corley – Business Representative, Mick Leach – Business Representative, Linda McSwain – Business Representative
High School Attendance Committee:
Marc Griffin, Bill Tichnell, Kim Westbrook, Richard Wright
Mr. Terry then gave an update on the construction of the Bus Lane which will possibly be completed by mid term.
Mr. Terry then presented the Superintendent’s Recommendations.
The Superintendent recommended changing the HISD Policy DEC Local by deleting # 4 on Restrictions which reads “The daily rate of a substitute’s pay shall be deducted”.
The Board approved changing the HISD Policy DEC Local by deleting # 4 on Restrictions on a motion by Janis Speights, seconded by Stephen Crowell, passed unanimously.
The Superintendent recommended changing the HISD Policy DEE Local to .445 for mileage.
The Board did not take any action.
The Superintendent recommended approval of Student Overnight Trip Requests.
There were no Student Overnight Trip Requests so no action was taken.
The Superintendent recommended approval of Trust Property Bids.
There were no Trust Property Bids so no action was taken.
The Superintendent recommended approval of remodeling the house on Wright Street for use by the Sabine County Shared Services Arrangement.
The Board approved the remodeling and leveling of the house on Wright Street for use by the Sabine County Shared Services Arrangement in the amount of $ 8,677.00 on a motion by Stephen Crowell, seconded by Janis Speights, passed unanimously.
This will be with the School doing the remodel work and a bid for leveling the house was received from Mike Reeves for $ 2,547.00.
The Superintendent recommended approving to construct a top on the band stands at the new stadium.
The Board did not take any action on this.
The Superintendent recommended approval of purchasing a bus.
The Board approved the purchase of a bus from Longhorn Bus Sales for a 2006 Navistar DT 466, horsepower 220in the amount of $ 64,282.00on a motion by Tom Beall, seconded by Welden Elliott, passed unanimously.
The bids were as follows:
Longhorn Bus Sales – Navistar DT 466 – horsepower 210 - $ 63,532.00
Longhorn Bus Sales – Navistar DT 466 – horsepower 220 - $ 64,282.00
Trans National Bus & Coach – International DT 466 – horsepower 210 - $ 66,900.00
Capital Bus Sales – CAT C-7 – horsepower 210 - $ 71,042.00
At this time Marc Griffin reviewed the Campus and District Improvement Plans. Marc Griffin, Susan Smith, and Mario Osby discussed the goals and objectives for their campuses.
The Superintendent recommended approving the Campus and District Improvement Plans.
The Board approved the Campus and District Improvement Plans as presented on a motion by Welden Elliott, seconded by Bob Russell, passed unanimously.
The Superintendent recommended approval of moving a storage building from the old football field.
The Board did not take any action. The school will check and see if the building can be moved.
The Superintendent recommended approval of payment on the roof construction.
The Board approved payment of two invoices in the amount of $ 15,325.29 for application # 3, and $ 28,963.60 for application # 4 (Final) on a motion by Stephen Crowell, seconded by Tom Beall, passed unanimously.
The Superintendent recommended evaluation of the water well on Wright Street.
The Board approved for the school to test the well first and if not working then call Fowler Drilling Co., Inc. on a motion by Stephen Crowell, seconded by Janis Speights, passed unanimously.
The Superintendent recommended a water well at the baseball field.
The Board approved a water well at the baseball field from Fowler Drilling Co., Inc. in the amount of $ 4,850.00 on a motion by Janis Speights, seconded by Welden Elliott, passed unanimously.
The Superintendent recommended to evaluate and rank the Design/Build RFQ’s.
Lloyd Ford, Board President, opened the RFQ’s from the three companies that had been received.
The Board approved to rank them by 1) Chance Construction Company, 2) Cox Contractors, 3) Fielder’s Choice on a motion by Welden Elliott, seconded by Janis Speights, passed unanimously.
The Superintendent recommended posting jobs for additional personnel.
The Board approved posting a position for a Kindergarten Teacher on a motion by Janis Speights, seconded by Stephen Crowell, passed unanimously.
The Board approved posting two positions for paraprofessionals in Pre K on a motion by Stephen Crowell, seconded by Welden Elliott, passed unanimously.
The Board decided to hold off on posting a position for an Assistant Principal.
At this time, the Board convened into Closed Session at 11:12 p.m.
The Board returned to Open Session at 11:55 p.m.
The Superintendent recommended discussion/employment of an Interim Superintendent.
The Board did not take any action.
The Superintendent recommended accepting resignations.
The Board approved accepting a resignation from Mike Terry, Superintendent, with an effective date of December 31, 2006 on a motion by Welden Elliott, seconded by Tom Beall, passed unanimously.
No action was taken on a resignation from Philip Lindsey as a Teacher/Coach.
The Superintendent recommended employing personnel.
The Board approved employing Sarah Barnett on a motion by Janis Speights, seconded by Stephen Crowell, passed unanimously.
There being no further business, the meeting adjourned at 11:59 p.m. on a motion by Stephen
Crowell, seconded by Welden Elliott, passed unanimously.
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Lloyd Ford, President Robert H. Russell, Secretary
Hemphill Board of Education Hemphill Board of Education