Carlisle Tri Club Committee meeting

Date: 11th April 2016, 7pm. The Near Boot, Carlisle

Attendees: Darren Wildy, Josh Waite, Mark Coleman, Darren Ryan, Jenifer Moody, Claire Allen, Brian Allen, Georgie Lowry, Peter Stockdale, Kelly Crosbie.

Apologies: Kathryn Osborne, Heather Rowe

Agenda Point / Discussion / Action
Welcome to new members & clarification of roles
Previous Minutes and actions agreed
Treasurers report & handover of accounts
Entry Central
Tri Club 10k
Constitution Change Vote Results
Kit
AOB
Date of next meeting / PS and BA exchanged emails so as to organise a handover of web role. DR attending a course 20th April so will update on his role. JM happy to represent females and will bring any concerns to meetings. KC ok with her role and will discuss any needs in upcoming committee meetings as needed. CA to contact HR direct to organise passing over accounts for the treasurer’s role.
Minutes from meeting 22/02/16 passed.
  1. New contact at BTF for funding & courses. KO was looking into so will carry to next meeting.
  2. Constitution changes. This also is to be carried to next meeting to see results of the voting.
  3. Club Captain role. JW confirmed he is happy to organise the Club Championships & will liaise with PS. JW discussed a change in the format for the 2017 season. It was mentioned about going back to the original way, so to be discussed at next meeting. KO to let him know if Dave is still doing it this year.
HR sent email for treasurer’s report. The Duathlon made a profit £403.81. HR querying increase in cost for the 10k as the Racecourse have requested booking fee £240 & minimum spend £200 on catering.
Query was raised about access to the Entry Central site. Possibly looking at ensuring BA & KO can access as well as HR. To carry to next meeting.
HR asked for volunteers to attend an organisers meeting for the 10k. DW to ask HR how many are needed and what they need to do. Also a proposed date. HR to email committee of what she needs.
To discuss the results at next committee meeting.
MC & GL have compiled a current stock list. GL advised that V02 online shop will be up and running in the next 2-3 weeks to allow ordering direct. Deadline dates will be put in the newsletter for discount with V02 order, plus the list of stock held on Sale.
Carlisle embroidery are to be used for hoodies. GL will check current stock, find out minimum order allowed and then order a selection.
  1. BTF feedback form for the Duathlon. It was discussed that it may be a good idea to put this on the results page. All to read in full and discuss next meeting.
  2. Buffs order. The committee agreed that more should be ordered. GL to order 50 (or an amount to get a good price) to sell £6.00 each.
  3. Medals for Carlisle Triathlon. GL to design a medal based around the club logo (if possible)as need 3 months lead time for ordering without incurring extra costs. BA to give GL contact details for Running Imp. GL to forward details to HR to order amount needed for the event.
  4. Social Event. Dates were discussed for the first event. Suggested date 19th June. KC to discuss at the next meeting.
23/5/16 7.00pm. Venue to be confirmed as either The Near Boot or The Crown. DW to speak to HR and then email committee. / DR update on course.
CA contact HR
KO advise findings from BTF/courses
KO to let committee now vote results
JW to propose events for 2017 season, KO to add to agenda for next meeting
KO contact DT
HR to contact the Racecourse
KO to add to agenda for next meeting
DW contact HR.
HR email committee
KO to add to agenda for next meeting.
GL put current stock list in newsletter, advise when V02 shop open & advertise deadline date.
GL contact Carlisle Embroidery.
KO to add to next meeting agenda.
GL order buffs
BA contact GL with contact info.
GL to design medals.
HR order medals once designed.
KC look at possible event & date.
DW contact HR then email committee