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POLICY AND PROCEDURE – EXTENDED SICK LEAVE

DR. JOHN WARNER HOSPITAL

CLINTON, ILLINOIS61727

POLICY AND PROCEDURE

TITLE PAGE 1 OF 3

EXTENDED SICK LEAVE

ISSUING DEPARTMENT DATE EFFECTIVE

HUMAN RESOURCES01/27/13

PREPARED BYDATE REVISED SARAH GERKE, HUMAN RESOURCES MANAGER 01/22/13

POLICY#:ORIGINAL DATE

HR – 220710/97

REVISES AND SUPERSEDES:

HR – 2207, with an original date of October 1997 last revised on February2, 2009 and prepared by Belinda Rittenhouse, Dir. Human Resources.

POLICY:

This policy applies to non-bargaining unit employees only. Bargaining Unit employees need to refer to the Labor Agreement.

Employees earn Extended Sick Bank (ESB) hours as a protection from loss of income due to extended periods of personal illness or injury. ESB can also be used for routine medical, dental and therapy appointments.

ELIGIBILITY

All regular full and parttime non-contract employees begin to accrue sick hours on their first day of employment and are eligible to use these hours following completion of their 90-day probationary period. Weekend Only Nurses, Temporary, PRN and Registry employees do not earn ESB under this policy.

ACCRUAL RATES

Years of
Continuous Service / Accrual Rate for
Eligible Hours / *Annualized ESB Award
5 years / .0385 / 80 hours (10 days)
≥5 to12 years / .0577 / 120 hours (15 days)
≥12years / .0770 / 160 hours (20 days)
*Based on 2,080 eligible hours per year

MAXIMUM ACCUMULATION

The maximum amount of hours that an employee can accrue is 1,040 hours. The employee is not eligible to accrue additional time until their accrued hours bank is less than the1,040 hour maximum.

USAGE OF EXTENDED SICK BANK

  1. Employees may use time accrued within their ESB for medical, dental or therapy appointments or other medically related needs. Time used for such appointments may not be used in increments greater than four (4) hours. All such usage must be approved by the employee’s manager.
  1. If an employee becomes sick or is hospitalized while on ETO, ESB hours cannot be substituted for the scheduled ETO hours.
  1. In case of an extended illness (including pregnancy) or injury, all earned ESB hours must be used before time off without pay is requested. Time off without pay will be considered on an individual basis and in context of the department needs.
  1. ESB hours are paid at the employee’s regular rate of pay. If the employee primarily works second or third shift, the base rate will include the shift differential. If an employee works various shifts, ESB will not include any shift differential.
  1. If Worker’s Compensation benefits apply to a period of absence, ESB may be taken on a partial basis so that the combined ESB and Worker’s Compensation benefits do not exceed the regularly scheduled gross wages for a normal work day or work week.
  1. Full or part time employees who transfer to PRN or Registry status will have their ESB frozen until their status changes back to full or part time. These employees who have previously had ESB hours will not be able to use their ESB until they return to full or part-time employment and complete the probationary period.
  1. An employee who returns to work with work days restricted to less than a normallyscheduled work day may continue to use their ESB for non-worked hours.
  1. ESB is not granted for regular days off, vacations, absences for which Worker’s Compensation is received or for absences not due to personal illness, injury or medical disability.
  1. All accumulated ESB hours are forfeited at the time an employee resigns or is terminated from employment. ESB hours are not paid out upon resignation, termination or retirement.
  1. ESB hours will not be authorized unless the illness has been properly reported to the employee’s manager and/or designee.
  1. ESB hours will not be considered hours worked for purposes of overtime calculations.
  1. An employee will not be required to have a physician’s release to use sick time. If a manager feels that an employee is abusing the policy, the manager can then require a physician’s release at any time. A physician’s release to return to work after an employee has been off for three (3) or more working days will still apply.

STAFF:

All staff

EQUIPMENT, FORMS & LOCATIONS:

N/A

PROCEDURE:

N/A

DOCUMENTATION:

Each department manager is responsible for documenting dates of sick time usage due to personal illness or personal injury.

COPIES SENT TO:

ADMINISTRATION - ORIGINAL

ALL DEPARTMENTS

ORIGINAL –October 1997

REVISED - May 1, 1999

REVISED – November 11, 2005

REVISED – November 1, 2006

REVISED – February 2, 2009

REVISED – January 22, 2013

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DIR. OF HUMAN RESOURCES DATECEO DATE

INITIAL

AND DATE

REVIEWED ______