CAPITAL IMPROVEMENT COMMITTEE MINUTES

March 28, 2013

Members Present: K. Capelle, R. Giese, G. Hoppe, M. Noffke, M. McClelland, R. Krause and R. Young

Members Absent: None

Others Present: R. Wright, S. Dreher, K. Marquardt, D. Rusch, T. Madsen and N. Kunschke

Location & Time: Room A&B Courthouse. 8:30 AM

  • Meeting called to order by Chair Capelle.
  • Verification of posting agenda by Kunschke.
  • Motion by Hoppe and seconded by Giese to approve the minutes of the previous meeting. All Ayes. Motion carried.
  • Public Comment: None
  • Motion by Krause and seconded by Hoppe to deviate from the posted agenda if necessary. All Ayes. Motion carried.
  • Tribal Affairs Request: The Tribal Affairs Committee had requested representation on the CIP Committee to allow for input regarding use of Ho-Chunk funds that are received annually. ($82,500) Sandy Steinke, Chair of the Tribal Affairs Committee first presented the request to the Administrative Committee. They approved her request however forwarded it to the CIP Committee for consideration. After lengthy discussion it was determined that the Tribal Affairs committee can make recommendations to the CIP committee regarding the Ho-Chunk funds.

Motion by Krause and seconded by Giese to deny a member of the Tribal Affairs Committee to become a member of the CIP Committee. 6 Ayes. 1 Nay (Hoppe)

  • Project Closeouts: Motion by Giese and seconded by Young to approve Project Closeouts as listed with the dollars going back to the original funding source. All Ayes. Motion carried.

  • Extension of Washington Lake Mgmt District Grant: Motion by Krause and seconded by Hoppe to extend the grant period until April 1, 2014. All ayes. Motion carried.

Page 2

CIP Committee Minutes

3-28-2013

  • Review of CIP Process: Rusch, Madsen & Dreher met to discuss the CIP process per previous CIP minutes. After several discussions they came up with more questions related to funding CIP Projects, maintenance projects vs. CIP projects. One of the discussions suggested calling the CIP process “Capital Maintenance & Improvement Program” in an effort to deal with the major capital maintenance funding projects. Discussed mini CIPs and use of 1%. Should the 1% be part of the policy and be used before coming to CIP Committee. Diane will bring the Capital Asset policy to the next meeting.

Discussion regarding the city/county split of cost on various entities. Will forward to Administrative Committee for further discussion.

Discussion regarding projects that come up during the year that should be CIP Projects.

Timing of CIP process discussed. Will discuss further at the end of the current CIP process. Diane will be sending out the CIP packets this week to the various departments.

Motion by Krause and seconded by Young to change project program name to “Capital Maintenance & Improvement Program“. 6 Ayes. 1 Nay (Noffke)

Motion by Krause and seconded by Hoppe to make a policy change requiring mini CIPS of $10,000 - $25,000 to be brought to the CIP Committee only if the project cannot be funded with the 1% carryover or other funding source. All Ayes. Motion carried.

Diane will supply the committee with a list of 1% carryover amounts per department.

Discussion regarding rating and ranking project by the Home Committees.

  • Future Agenda Items: 1) Review of 2013 projects
  • Next Meeting Date: To be determined. Rusch will contact recording secretary.
  • Motion by Hoppe and seconded by Giese to adjourn. All Ayes. Motion carried.

Respectively submitted

Nina Kunschke

Recording Secretary