Capacity Building for Community Awareness Initiative Training

Capacity Building for Community Awareness Initiative Training

Attendee Travel Expenses Reimbursement Guide

General

This guide applies directly to costs associated with community members to attend a one day ‘Wheel-of-Wellbeing’ training in Brisbane on 18 November 2014.

Eligibility criteria

Funding is available to reimburse reasonable travel and accommodation costs (not including meal allowance) of those participants who live outside of the Brisbane City Council, Logan City Council, Ipswich City Council, Redlands City Council, Sunshine Coast City Council and Gold Coast City Council areas.

Eligibility for reimbursement will be confirmed on application approval.

Acceptable reimbursable costs

·  Accommodation Rate (Overnight Stays)

̵  The maximum accommodation rate payable is $200 per night.

̵  The accommodation amount applies to room rate and does not include incidentals or in-room expenses.

̵  There is no reimbursement available to participants staying in private accommodation i.e. relatives or friends or travelling overnight.

·  Airfares

̵  Airfares should be selected from the best available fare with consideration given to baggage requirements or special travel requirements.

̵  Business Class fares and other non-standard fares will not be reimbursed unless pre-approved by the Commission.

̵  Membership loyalty programs should not influence fare selection.

·  Other Transport Modes

̵  Other transport modes may used to attend the activity, ie train, bus or private vehicle. With the first two modes receipts are required. Where a private vehicle is used reimbursement is at $0.71 per km based on the distance calculator on whereis.com

̵  Reimbursement for transportation to and from training facility from hotels / motels is applicable for all those meeting the broader eligibility criteria. In all cases receipts are required.

·  Meals - Meal allowances are not claimable. Some meals will be supplied during training. Any meal cost reimbursement consideration is an organisation responsibility.

Reimbursement process

·  Participants eligible for reimbursement are to complete the attached claim form and where required include receipts and other supporting documentation. Reimbursement will not be approved without the required documentation.

·  Reimbursement will be made via direct deposit into a nominated bank account. Please ensure your correct bank account details, including Bank and Branch are included on your claim form.